Program Submission Guidelines

Dates and Deadlines

September 11, 2023 Request for applications

October 13, 2023

October 23, 2023

Deadline for Phase I proposals extension; email by 5:00 p.m.

EXTENSION of Deadline for Phase I proposals; email by 5:00 p.m.

November 17, 2023 Invitation to Submit Phase II
January 12, 2024 Phase II Proposals; email by 5:00 p.m.
March 8, 2024 (approx.) Grant recipient notified
March 22, 2024 Grant formally announced at the annual IEE Education Conference and Celebration

Application Process

Phase I

Length: 2-page maximum; 12 point font


  • Background (3 to 4 sentences)
  • Project objective
  • Methods (description of the project, process of implementation, identified learners)
  • Evaluation
  • Proposed mentors, to include when possible both a content and educational scholarship mentor
  • Significance and impact
  • Statement that you have discussed this with your department director (or designee) and have their support
  • Brief budget description
  • Curriculum Vitae of primary investigator

Applicants who submit the top 3-4 Phase I proposals will be invited to submit a Phase II proposal.


The components listed below are NOT included in the 8 page count:

  1. Title Page
  2. Bibliography
  3. Two-page biosketches for both applicant(s) and mentor(s)
  4. Curriculum vitae of applicant(s)
  5. Any letters of support
  6. Additional Questions asked above regarding prior or additional funding



Phase II (by invitation)

Length: 8-page maximum (excluding title page, bibliography, biosketches, and CV); 12 point font


  1. Two-page outline of individualized learning plan for professional faculty development to enhance educational skills
  2. Proposal for Educational Scholarship to include:
    • Title page with title of project (not included in page count)
    • Abstract
    • Background/needs assessment
    • Goals and objectives of study
    • Methods
    • Statistical analysis/evaluation
    • Impact within Hopkins and beyond
    • Letters of support from mentors, which ideally should include both a content and an educational scholarship expert, detailing their role and time commitment to the project and the planned periodicity of mentoring meetings; you may also want to consider letters of support for areas requiring major budgetary contributions and/or from co-investigators who are dedicating significant faculty time to successful implementation of the project.
    • Detailed budget and justification. The Berkheimer award may be used for salary support, the individual faculty educational development plan, and/or project expenses
    • A letter of support from your department director (or designee) indicating their support for the project, as well as the details of any protected time, additional funding or support they may be able to provide to you
    • Timetable and plan for dissemination
    • List of specific deliverables for quarterly reports to the IEE Managing Board
    • Additional Questions below (not included in page count)
      • Have you applied for any additional funding for the educational project you are submitting?
      • If so, was the funding awarded?
      • What is the name of the funding agency?
      • What was the amount funded?
      • Do the goals of the application for which you applied for funding overlap with those of the Berkheimer Grant or are they separate and complementary? Please explain.