SHINE Conference
Presenter Resources
Your abstract was accepted as a poster or podium presentation to this year’s SHINE Conference. Congratulations to you and your team members! As you begin to prepare your presentation, please familiarize yourself with this webpage and all the resources available to presenters. Below you will find information about important dates and deadlines, presentation guidelines, support sessions, and more.
Contact [email protected] if you have any questions.
Important Dates
| Date | Event |
| January 5, 2024 | Notification of Acceptance or Rejection Notification of acceptance or rejection will be sent to the point of contact(s) by January 5, 2024. Only the person(s) listed as the point of contact will receive this notification. The point of contact(s) is responsible for notifying all co-authors. |
| January 16, 2024 | Attend Presentation Support Session (optional) Consider attending one of two presentation support sessions. The first session will be held on January 16, 2024 and the second session will be held on February 6, 2024. At these sessions, you can briefly pop in to ask a question, or you can meet with an inquiry expert to receive one-on-one presentation support. Virtual support session, 8:00 am - 10:00 am. |
| End of January | Conference Registration Opens All presenters are expected to register for the conference. Registration is anticipated to open at the end of January. Information about registration will be available on the conference website, here. |
| February 2, 2024 | Designate a Presenting Author You must designate a presenting author by February 2, 2024. The presenting author is the person who will be physically present at the conference. Oftentimes this person is also the primary author. The conference will run from 8:00 AM – 4:00 PM on April 15, 2024. The presenting author must be available to present in-person anytime during this timeframe. |
| February 2, 2024 | Submit Disclosure Form The presenting author must submit a disclosure form, here, by February 2, 2024. Completion of the disclosure form will serve as your intent to present. This means you agree to present your project in-person during the 2024 SHINE Conference. If you do not submit a disclosure form by February 2, 2024 we will assume you have withdrawn your submission. |
| February 6, 2024 | Attend Presentation Support Session (optional) Consider attending one of two presentation support sessions. The first session will be held on January 16, 2024 and the second session will be held on February 6, 2024. At these sessions, you can briefly pop in to ask a question, or you can meet with an inquiry expert to receive one-on-one presentation support. Virtual support session, 12:00 pm - 2:00 pm. |
| March 15, 2024 | Submit Your Presentation Submit your final presentation and any supporting materials here, no later than March 15, 2024. If you do not submit your presentation by Mar. 15, we will assume you have withdrawn your submission. |
| April 15, 2024 | Attend Conference All presenters are expected to attend the conference. |
Poster Guidelines
-
The most common orientation in the United States, Asia and Australia is horizontal. The most common orientation in Europe is vertical.
-
The standard poster size for a scientific conference is 36” x 48”. When choosing fonts, we recommend at least 24 pt for normal text, 48 pt for headings, and 72 pt for titles. For reference, 40 pt text on a poster this size is one inch high.
Microsoft PowerPoint is the preferred software for poster creation. The default slide size is widescreen (16:9). This can rarely be resized to poster dimensions without significant editing to the photos, graphs, and text on the slide. To prevent this inconvenience, specify your presentation size before you add any content to your poster.
Poster templates are already sized correctly. However, if you are building a poster from scratch, instructions to specify your presentation size can be found below:
- Open Microsoft PowerPoint.
- Select Design > Slide Size > Custom Slide Size.
- Select landscape for slide orientation.
- Enter the width and height of your poster.
-
Posters must be submitted in .pdf format.
-
You can design your poster from scratch or use one of our templates. If you are new to designing posters, we highly recommended using a template. Templates use default fonts and layouts to provide structure and guidance for your presentation. They are also already sized correctly. Note: you can still customize your poster while using a template. Our templates are created so you can easily change the color scheme, layout, and fonts.
To download our poster templates, visit our Inquiry Toolkit, here, and scroll to the bottom of the page. Templates are in the Dissemination Tools section.
There are no hard-and-fast rules for designing a poster; however, the guidance on this page reflects some best practices we recommend you follow.
-
Images and icons help make your poster more impactful. This video will walk you through the process of adding and editing icons and images. The video covers Hopkins-approved colors, copyrights, and more.
-
You are responsible for printing your poster. Printing your poster may take between 2-5 business days. Please plan accordingly.
This expense is eligible for reimbursement, pending manager approval.
Posters can be printed using any printing service. Vendors commonly used are listed below:
PhD Posters
Pickup Location(s): Baltimore, MD
Shipping available: Yes
Website: www.phdposters.com
Contact: Theresa Barberi
Email: [email protected]FedEx at Johns Hopkins
Pickup Location(s): FedEx Stores
Shipping Available: Yes
Website: www.fedex.com/apps/ondemand/jhmimain
Contact: Julie Grist
Email: [email protected]In-House Printing (ACH)
Pickup Location(s): St. Petersburg, FL
Shipping Available: No
Website: N/A
Contact: Zhen Lin
Email: [email protected] -
Poster presenters are strongly encouraged to record an audio overview of their project. Participants will be able to listen to the audio while they view posters in the virtual Poster Hall.
Poster narration should be brief, no longer than 2-3 minutes. Do not try to describe every aspect of your poster. Focus on the key points or highlights from your project.
Audio can be recorded using applications on your smartphone, recording software on your computer, or via Zoom.
- Smartphone: You can record audio on your smartphone using the built-in voice recording application (e.g. Voice Memo on iPhones or Voice Recorder on Android devices).
- Computer: You can record audio on your computer using any recording software (e.g. Audacity, GarageBand, Microsoft Audio Record, etc.).
- Zoom: You can also record audio in Zoom. To do so, start a Zoom meeting as the host. Click record. After the meeting has ended, Zoom will convert the recording into audio and video files. Use the audio_only.m4a file.
-
Physical posters will be displayed in-person at each affiliate. To find the date and location of your poster session, check the conference schedule here.
You are responsible for setting up and taking down your poster. Please ensure your poster is set up by 8:00 A.M. A display board and pushpins will be provided for set up. Please ensure your poster is taken down by 5:00 P.M. Unclaimed posters will not be saved.
-
The standard slide size for a scientific conference is widescreen (16:9).
Microsoft PowerPoint is the preferred software for slide creation. The default slide size is widescreen (16:9).
-
Slides must be submitted in .pptx format. Template slides are available, though not required.
-
Podium presentations will occur in-person at each affiliate. To find the date, time and location of your podium session, check the conference schedule, here. Be sure to arrive to your session at least 15 minutes prior to your presentation start time.
The following audiovisual equipment will be provided:
- Laptop computer
- Webcam
- Podium microphone
- Audience microphone
- Projector
- Screen
- Speaker timer
All presentations will be recorded.
Questions?
If you have questions about the 2023 SHINE Conference or the presentation guidelines, contact the Johns Hopkins Center for Nursing Inquiry at [email protected].