SHINE Conference
Presenter Resources
The SHINE Conference is an excellent opportunity to share your evidence-based practice, quality improvement, and/or research project(s) with your nursing colleagues across the health system. Contact [email protected] if you have any questions.
Important Dates
| Date | Event |
| January 5, 2024 | Intent to present deadline. Arranging for an author to present the abstract, if the abstract is selected. Email the Johns Hopkins Center for Nursing Inquiry at [email protected] with your intent to present. If you are the corresponding author on more than one abstract, you will need to submit your intent to present for each abstract. |
| January 5, 2024 | Conflict of Interest and Disclosure Form. The primary author must complete a Conflict of Interest (COI) and Disclosure Form. A COI is any financial relationship or perceived financial relationship which may impact a person's professional judgement. A COI depends on the situation and not on the actions or character of an individual investigator. |
| January 22, 2024 | Conference registration opens. All presenters must register for the conference. Presenters must attend their presentation in-person; presenters can attend all other presentations on-demand. |
| February 19, 2024 | Presenter biography deadline. Email a biography of the primary author to the Johns Hopkins Center for Nursing Inquiry at [email protected]. The biography should be brief, no more than 75-100 words, and include a summary of education, work history, and experience. |
| February 19, 2024 | Presentation submission deadline. Email your final presentation and any materials or handouts to the Johns Hopkins Center for Nursing Inquiry at [email protected]. |
| April 15, 2024 | Conference held in-person. |
| May 15, 2024 | NCPD evaluation submission deadline. |
Poster Guidelines
Posters will be displayed in-person at each affiliate. Posters will also be made available for on-demand viewing after the event.
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The most common orientation in the United States, Asia and Australia is horizontal. The most common orientation in Europe is vertical.
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The standard poster size for a scientific conference is 36” x 48”. When choosing fonts, we recommend at least 24 pt for normal text, 48 pt for headings, and 72 pt for titles. For reference, 40 pt text on a poster this size is one inch high.
Microsoft PowerPoint is the preferred software for poster creation. The default slide size is widescreen (16:9). This can rarely be resized to poster dimensions without significant editing to the photos, graphs, and text on the slide. To prevent this inconvenience, specify your presentation size before you add any content to your poster.
Poster templates are already sized correctly. However, if you are building a poster from scratch, instructions to specify your presentation size can be found below:
- Open Microsoft PowerPoint.
- Select Design > Slide Size > Custom Slide Size.
- Select landscape for slide orientation.
- Enter the width and height of your poster.
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Posters must be submitted in .pdf format.
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You can design your poster from scratch or use one of our templates. If you are new to designing posters, we highly recommended using a template. Templates use default fonts and layouts to provide structure and guidance for your presentation. They are also already sized correctly. Note: you can still customize your poster while using a template. Our templates are created so you can easily change the color scheme, layout, and fonts.
To download our poster templates, visit our Inquiry Toolkit, here, and scroll to the bottom of the page. Templates are in the Dissemination Tools section.
There are no hard-and-fast rules for designing a poster; however, the guidance on this page reflects some best practices we recommend you follow.
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Images and icons help make your poster more impactful. This video will walk you through the process of adding and editing icons and images. The video covers Hopkins-approved colors, copyrights, and more.
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You are responsible for printing your poster. Printing your poster may take between 2-5 business days. Please plan accordingly.
This expense is eligible for reimbursement, pending manager approval.
Posters can be printed using any printing service. Vendors commonly used at each affiliate are listed below:
Johns Hopkins Hospital, Bayview Medical Center, Suburban Hospital:
PhD Posters
Pickup Location(s): Baltimore, MD
Shipping available: Yes
Website: www.phdposters.com
Contact: Theresa Barberi
Email: [email protected]Sibley Memorial Hospital:
FedEx at Johns Hopkins
Pickup Location(s): FedEx Stores
Shipping Available: Yes
Website: www.fedex.com/apps/ondemand/jhmimain
Contact: Tim Fisher
Email: [email protected]Johns Hopkins All Children's Hospital:
In-House Printing
Pickup Location(s): St. Petersburg, FL
Shipping Available: No
Website: N/A
Contact: Kristina Burger
Email: [email protected]Johns Hopkins Howard County Medical Center:
Contact: Vicki Lowe
Email: [email protected] -
Poster presenters are strongly encouraged to record an audio overview of their project. Participants will be able to listen to the audio while they view posters in the virtual Poster Hall.
Poster narration should be brief, no longer than 2-3 minutes. Do not try to describe every aspect of your poster. Focus on the key points or highlights from your project.
Audio can be recorded using applications on your smartphone, recording software on your computer, or via Zoom.
- Smartphone: You can record audio on your smartphone using the built-in voice recording application (e.g. Voice Memo on iPhones or Voice Recorder on Android devices).
- Computer: You can record audio on your computer using any recording software (e.g. Audacity, GarageBand, Microsoft Audio Record, etc.).
- Zoom: You can also record audio in Zoom. To do so, start a Zoom meeting as the host. Click record. After the meeting has ended, Zoom will convert the recording into audio and video files. Use the audio_only.m4a file.
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Physical posters will be displayed in-person at each affiliate. To find the date and location of your poster session, check the conference schedule here.
You are responsible for setting up and taking down your poster. Please ensure your poster is set up by 8:00 A.M. A display board and pushpins will be provided for set up. Please ensure your poster is taken down by 5:00 P.M. Unclaimed posters will not be saved.
Podium presentations will occur in-person. Presentations will also be recorded and made available for on-demand viewing after the event. Each presenter is allotted 15-20 minutes for their presentation with 10 minutes for audience questions.
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The standard slide size for a scientific conference is widescreen (16:9).
Microsoft PowerPoint is the preferred software for slide creation. The default slide size is widescreen (16:9).
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Slides must be submitted in .pptx format.
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Podium presentations will occur in-person at each affiliate. To find the date, time and location of your podium session, check the conference schedule, here. Be sure to arrive to your session at least 15 minutes prior to your presentation start time.
The following audiovisual equipment will be provided:
- Laptop computer
- Webcam
- Podium microphone
- Audience microphone
- Projector
- Screen
- Speaker timer
All presentations will be broadcasted live and recorded via Zoom. Your slides will be pre-loaded into the Zoom meeting room. A room moderator will turn on the laptop webcam and share your screen. This will allow both in-person and virtual attendees to view you and your slides during your presentation.
You can prepare for your Zoom presentation in a stress-free environment using the Zoom Practice Room. In the Zoom Practice Room, you can practice sharing your screen and advancing your slides. To access the Zoom Practice Room, click here.
Questions?
If you have questions about the 2023 SHINE Conference or the presentation guidelines, contact the Johns Hopkins Center for Nursing Inquiry at [email protected].