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Visiting Medical Students
The School of Medicine has cancelled all clinical electives through October 18, 2020, and all research electives through June 30, 2020 for visiting medical students. Please email our visiting student coordinator at VISMED@jhmi.edu if you wish to reschedule your elective due to these cancellations. Visiting students whose electives were cancelled will be given scheduling priority.
A limited number of clinical electives are available to final year medical students who are attending either LCME approved schools (U.S. and Canadian medical schools) or schools with which Johns Hopkins University School of Medicine has a formal affiliation. If you are uncertain if your school has a formal affiliation with JHUSOM, check with a school official before submitting your application.
Research experiences are offered on a space available basis to U.S. and internationally trained medical students.
To apply, you must submit the following items:
- Elective application
- Letter of recommendation/good standing from your Dean's Office
- Official transcript, indicating completion of prerequisites
- Immunization record form
- Honor code, signature page only
- Confidentiality agreement, signature page only
How soon can I begin the application process?
Applications are accepted on a rolling basis and students are encouraged to apply up to 6 months before the start of the elective.
What is an official transcript?
An official transcript is a transcript that has been generated by your school for use by our institution to support your application. We will accept a transcript in a sealed envelope from your school along with your other application materials.
Can I fax or email my application?
Applications are ONLY accepted via mail. Our mailing address is:
Johns Hopkins University School of Medicine
Office of the Registrar
Edward D. Miller Research Building
Attn: Visiting Student Coordinator
733 North Broadway, Suite 147
Baltimore, MD 21205
What is the duration of an elective?
Clinical electives are typically scheduled for 4 - 4 1/2 weeks with a maximum of two allowed per academic year. Research electives are typically scheduled for 9 weeks.
Do I need to follow the JHUSOM academic calendar for my elective choices?
All visiting medical student applicants for clinical electives at JHU are required to adhere to the academic calendar for clinical electives.
2018-2019 Academic Calendar
- First Half: 1/7/2019-2/6/2019
- Second Half: 2/7/2019-3/8/2019
- First Half: 3/25/2019-4/24/2019
- Second Half: 4/25/2109-5/24/2019
- Period One: 5/28/2019-6/21/2019
- Period Two: 6/24/2019-7/19/2019
- Period Three: 7/22/2019-8/16/2019
2019-2020 Academic Calendar
- First Half: 8/19/2019-9/18/2019
- Second Half: 9/19/2019–10/18/2019
- First Half: 10/21/2019-11/18/2019
- Second Half: 11/19/2019 –12/20/2019
- First Half: 1/6/2020 - Wednesday, 2/5/2020
- Second Half: 2/6/2020-3/6/2020
- First Half: 3/23/2020-4/22/2020
- Second Half: 4/23/2020-5/22/2020
- Period One: 5/26/2020-6/19/2020
- Period Two: 6/22/2020-7/17/2020
- Period Three: 7/20/2020-8/14/2020
Elective applications for research electives can be submitted for any time period as long as the time period covers 9 weeks.
Why can't I take a core clerkship course?
Core clerkship courses at JHUSOM are only offered to our medical students due to space limitations.
Which electives are available?
The JHUSOM Electives Book is available for your review. Not all electives are available to visiting medical students and are indicated as such in the electives book. In addition, visiting medical students will only be placed at electives that take place at Johns Hopkins Hospital, the Bayview Medical Center or Johns Hopkins Greenspring because those are the locations serviced by our transportation system. While some electives are offered at other hospital locations, they are not available to visiting medical students due to transportation constraints.
Are there prerequisites for electives?
Some electives have prerequisites; do not apply for electives for which prerequisites have not yet been met. Your application will not be considered unless your official transcript contains proof of completion of the prerequisite courses.
Can you tell me if space is available for an elective before I apply?
A determination cannot be made until your completed application is received. Acceptance of your application for an elective is made jointly between the Office of the Registrar and the course director in the department in which the elective takes place.
I've spoken to a faculty member who has already accepted me for an elective. What do I need to do next?
Having had communication with a faculty member does not guarantee acceptance for an elective. All scheduling is done on a space-available basis and processing is the same for all students. You may include a letter of support from the faculty member with your application. However, all application processing initiates with the Visiting Student Coordinator in the Registrar's Office and offers of acceptance can only be extended by the Office of the Registrar in conjunction with the course director.
What are my chances of acceptance?
Visiting students are placed only after JHUSOM students are scheduled. Summer months, in particular, are extremely full. To maximize placement, you may include 3 elective choices on your application.
Can I apply for more than 3 electives?
You can apply for a maximum of 3 electives per application and we will accept one application per semester. If we are unable to place you for an elective, you will be notified by email. If you choose to do so, you can reapply with a new completed application for another semester.
How will I know if my application has been received?
You will receive email confirmation from email@example.com when your application is received and has been reviewed. If your application is incomplete, you will receive an email which details the missing and/or erroneous items of your application. If your application is complete, you will receive an email that states your application has been received and is being forwarded for departmental consideration. Please do not contact the office for an update. It is possible that a an application packet has been delivered but is not reviewed immediately. You will be notified once the application is reviewed.
How will I know when my application is being reviewed by the departments to which I have applied?
Completed applications are sent to departments for review in the order they were received. When your application is sent for departmental consideration, you will receive an email notification. The Visiting Student Coordinator will follow up with the department on a bi-weekly basis regarding the status of your application and will let you know when a decision has been reached.
What communications can I expect from JHUSOM?
The Visiting Student Coordinator will notify you by email regarding the following:
- if your application is missing any documents or has any errors
- once your application is complete and has been sent for departmental review
- once your application is accepted or denied (An acceptance email comes directly from the Visiting Medical Student Coordinator only)
The University Health Service (UHS) Office will notify you if there are any outstanding requirements for immunization based on the immunization record form you submitted with your application.
How can I find out about the status my application?
Please allow a minimum of 30-60 days for your application to be reviewed by the department(s) to which you have applied. Please do not call the Visiting Student Office to check on the status of your application. You may contact the office at firstname.lastname@example.org no earlier than 30 days after you have received email notification that your application has been sent for departmental review to inquire as to the status. DO NOT contact course directors, coordinators or faculty regarding the status of your application.
The Visiting Student Office will only discuss your application with you.
The Visiting Student Office will not discuss applications with anyone but the applicant; please do not have friends, parents or siblings inquire on your behalf.
If I am accepted for an elective, are there any additional requirements that need to be met before I begin?
All students accepted for an elective are required to complete the Johns Hopkins HIPAA training courses. In addition, students accepted for clinical electives are required to obtain or show proof of having received a successful criminal background investigation and training in blood borne pathogens and universal precautions. Instructions for these requirements will be provided at time of acceptance.
What housing options are available?
A limited number of furnished units adjacent to campus are available from $1200-$1500 per month. Housing information for options off campus and adjacent to campus will be provided if you are accepted for an elective.
Can I have a copy of the application and supporting documents submitted to JHUSOM?
All documents become the property of the Office the Registrar. Copies cannot be given nor can materials be returned.