Skip Navigation

 

Frequently Asked Questions

    • Requests for appointment originate in your department.  They are then forwarded to OFI for review.  Depending upon the rank, there are other reviewers/processes, but all appointments MUST be approved by the ABMF (and in the case of professors, the BOT).
    • The ABMF meets 10x/year (does not meet in July or August).
    • Until an appointment is approved, a new faculty member will be listed as 'pending faculty' in JHED.

    But, I received an offer letter from my department?  The offer letter references the ABMF process. 

    • Johns Hopkins Enterprise Directory (JHED) IDs are generated from a variety of sources, including SAP, the Medical Staff Office and the SOM.
    • SOM will send a person with a faculty appointment that is pending approval by the Advisory Board of the Medical Faculty (ABMF) to JHED 45 days prior to the appointment start date. 
    • This allows the pending faculty member to complete training in myLearning, update vaccinations to the VMS, and more prior to their arrival.
    • The person will be listed as 'pending faculty' and 'friend' in JHED; once the appointment has the approval of the ABMF, the JHED record will be updated to show rank and faculty status.
    • As a reminder, faculty must perform their first login to JHED within 90 days of the JHED ID being issued or else it will be disabled.  This is JHU policy.  Faculty who have disabled IDs will need to contact the HELP desk for assistance (410-516-HELP).
    • ID Badges are available for faculty no more than 7 days prior to the appointment start date.
    • ID badges can only be made available for those whose appointments have been approved for processing by the Office of Faculty Information (OFI).
    • Once OFI gives the department the approval for continued processing, it can take up to an additional 24 hours for the ID system to be updated.
    • ID badges do NOT indicate your rank; they will indicate 'faculty.'
    • ID badge website.
    • You can indicate a chosen/preferred name in your JHED record.  
    • You can also have your chosen/preferred name print on your ID badge in place of your legal name.  For more information, click here.
    • JHM has developed a Vaccine Management System (VMS) that is to be used to update proof of COVID and/or FLU vaccination.
      • You must be able to log into JHED in order to update proof of vaccination yourself; if you are unable to log into JHED, you can:
        • call the JHED help desk (410-516-HELP) to  have your login reset and then upload your documentation
    • More information about the COVID-19 vaccine requirement can be found online and through your department.
    • Home address information is not maintained by OFI.
      • If you are on JH payroll, you can update the information through Employee Self Service (ESS).
      • If you are not on JH payroll, please contact your department administrator for assistance.
    • If you need to update other information (office address, etc), please contact your department administrator for assistance.
    • In JHED, you can identify your administrator by finding your profile and clicking on the 'view admin' button.
    • If you are in an Advanced Specialty Training Program (ASTP), you are appointed as faculty.
    • Your benefits are as a faculty member.
    • Since you are in an advanced training program, however, the Clinical Fellows Council includes you in their membership.
  • Requests for replacement or duplicate ASTP training certificates must be made in writing to the School of Medicine Office of Faculty Information along with a check for the amount of $25 made payable to the Johns Hopkins University.   Please allow 6-8 weeks for processing.

    • Find a Doctor and Find a Researcher receive some of their data (name, rank, degrees) from OFI.
    • After an appointment is approved by the ABMF (and the Board of Trustees for professors), data is transmitted to the directory team for update in their system.
    • These updates occur the first week of each month.
    • If additional degrees should be listed in the directory, please work with your department to obtain a degree verification for them to send to OFI.
    • Appointment letters are issued to faculty the first week of the month, usually.  Letters effective July 1 are issued toward the end of July as the departments review the letters before they are released.
    • The most efficient way for a faculty member to receive their appointment letter is by email, through DocuSign.  
    • If there is not a valid email address on file with OFI, appointment letters are sent to the department so that they can send the letter to the faculty member.
    • If your contract end date is anything other than June 30, you will receive two appointment letters (i.e. contracts), one through the end of your current contract and another for the time period of the contract through June 30.
      • These letters are not sent at the same time.
      • Example:  Original contract end date is 8/15/2021 but your department has renewed your contract through 8/15/2022.  The first letter you receive in FY 22 will be from 7/1-8/15/2021.  The next letter will be from 8/16-6/30/2022.  In FY 23, the first letter you receive will be from 7/1-8/15/2022.
    • New appointment letters are generated when sufficient changes occur to your appointment (i.e. change in rank).
    • Please make sure to sign your letter (via DocuSign for most faculty) and return it promptly.
  • Time statuses for faculty are based upon hours worked per week:

    • Full Time is defined as greater than or equal to 37.5 working hours per week.
    • Limited Full Time is defined as 28 to 37.4 working hours per week.  The time during which a faculty member retains this status will be counted as 3/4 time within the periods of reappointment review.
    • Part Time is defined as less than 28 working hours per week.
  • The current minimum salary requirement for full time faculty (as of 5/13/2022) is $54,840.  It does adjust periodically based on NIH guidelines.  

  • Yes. The Office of Faculty Information offers free notary services for SOM Faculty by appointment only.  Email OFI for more information or to request an appointment.  Please bring a valid state or government issued ID to your appointment.  Notary services are also offered by the Office of Student Enrollment and Account Management (SEAM).
    • We cannot assist with requests to be excused from jury duty.
    • If you believe you are eligible to be excused, please work with your department/division to obtain the needed documentation.
    • VA benefits for faculty are rare.  If you feel you are eligible for a VA benefit, please contact our office.
    • Note:  Faculty who are in ASTP programs are not eligible to file for VA benefits as a postdoctoral fellow.
  • Fulbright sponsors their scholars' J1 visa and provides monetary support.  If you plan on hosting a Fulbright Scholar as a Visiting Scientist, please contact the Office of Faculty Information (ofi@jhmi.edu) for assistance.  The scholar must hold a faculty position at their home institution to be appointed as a Visiting Scientist at the School of Medicine.  

    If the scholar is currently in training as a postdoctoral fellow, please contact the School of Medicine Postdoc Office at pdoc@jhmi.edu for assistance.

    • As long as the faculty member has the proper credentials, a part time staff appointment is available to SOM faculty who have their primary SOM appointment in a basic science department.
    • For further information, contact the Medical Staff Office.
    • The Office of Financial Affairs will process an ISR for a pay increase for someone promoted to the rank of assistant professor or above only after final approval (ABMF and/or BOT).
    • The ISRs will be retroactive to the date of promotion.
    • Full time paid faculty cannot also hold a staff position. 
    • If a current full time faculty member is willing to resign the faculty appointment in order to accept the full time staff position, that is allowed.  Salary and benefits would then be as a staff member.  
      • In this case, should the faculty member qualify for a part time unpaid faculty appointment, per Blue Book guidelines, a faculty appointment can be offered.
 

 

Rev 8/30/2022

back to top button