• Requests for appointment originate in your department. They are then forwarded to OFI for review. Depending upon the rank, there are other reviewers/processes, but all appointments MUST be approved by the ABMF (and in the case of professors, the BOT).
• The ABMF meets 11x/year (does not meet in July or August).
• Until an appointment is approved, a new faculty member will be listed as 'pending faculty' in JHED.
  
  

But, I received an offer letter from my department? The offer letter references the ABMF process.

See Appointment Workflow for more information.

• Appointment letters are issued to faculty the first week of the month, usually.  Letters effective July 1 are issued toward the end of July as the departments review the letters before they are released.
• The most efficient way for a faculty member to receive their appointment letter is by email, through DocuSign.  
• Faculty members receive their appointment letters by mail through Docusign.

• If your contract end date is anything other than June 30, you will receive two appointment letters (i.e. contracts), one through the end of your current contract and another for the time period of the contract through June 30.
  • These letters are not sent at the same time.
  • Example:  Original contract end date is 8/15/2025 but your department has renewed your contract through 8/15/2026. The first letter you receive in FY 27 will be from 7/1/26-8/15/26. The next letter will be from 8/16/26-6/30/27. In FY 28, the first letter you receive will be from 7/1/27-8/15/27.
• New appointment letters are generated when sufficient changes occur to your appointment (i.e. change in rank).
• Please make sure to sign your letter (via DocuSign) and return it promptly.

• As long as the faculty member has the proper credentials, a part time staff appointment is available to SOM faculty who have their primary SOM appointment in a basic science department.
• For further information, contact the Medical Staff Office.

Time statuses for faculty are based upon hours worked per week:

• Full Time is defined as greater than or equal to 37.5 working hours per week.
• Limited Full Time is defined as 28 to 37.4 working hours per week.  The time during which a faculty member retains this status will be counted as 3/4 time within the periods of reappointment review.
• Part Time is defined as less than 28 working hours per week.

• If you are in an Advanced Specialty Training Program (ASTP), you are appointed as faculty.
• Your benefits are as a faculty member.

• Full time paid faculty cannot also hold a staff position. 
• If a current full time faculty member is willing to resign the faculty appointment in order to accept the full time staff position, that is allowed.  Salary and benefits would then be as a staff member.  
  • In this case, should the faculty member qualify for a part time unpaid faculty appointment, per Blue Book guidelines, a faculty appointment can be offered.

• The SOM Central Finance Office will process an ISR for a pay increase for someone promoted to the rank of assistant professor or above only after final approval (ABMF and/or BOT).
• The ISRs will be retroactive to the date of promotion.

Fulbright sponsors their scholars' J1 visa and provides monetary support.  If you plan on hosting a Fulbright Scholar as a Visiting Scientist, please contact the Office of Faculty Information ([email protected]) for assistance.  The scholar must hold a faculty position at their home institution to be appointed as a Visiting Scientist at the School of Medicine.  

If the scholar is currently in training as a postdoctoral fellow, please contact the School of Medicine Credentialing Office of Postgraduate Education at [email protected] for assistance.