In This Section      


Important Information on CRMS Registration and Research Consent Form from the Office of the Vice Dean of Clinical Investigation 8/31/2020

Supplemental Material

Release of Information Flag Tipsheet for Studies with a Certificate of Confidentiality 

Video Training for placement of Release of Information Flag (JHED ID Required - You may need to click twice)



**COVID-19 Coronavirus Related Clinical Research Billing FAQ & Notices**


Research Billing Buzz

Newsletter of the Johns Hopkins Medicine Office of Clinical Research Billing Compliance (CRBC)

Each month the CRBC shares with our stakeholders important and timely information related to our shared effort to ensure timely, compliant billing for research services.

The most recent issue of Research Billing Buzz, August 2020 is available at this link Back issues of the newsletter are available here.


Making A Statement - Zoom Presentations May 5 - 16, 2020

A 45-minute session focused on understanding your monthly Epic RSH Account statement for services billed back to a study budget in SAP.


Online Clinical Research Billing & Revenue Cycle Resources

Notice Related to Upcoming Change to Fee Schedule Adjustment for Hospital Services Charged to Clinical Trial Budgets Effective After April 1, 2020. link to document (JHED ID Required for Access)

Hospital Facility Charge Master Files - Please contact Clinical Research Support Services at

This document, titled "Understanding Clinical Research Billing" is a brief primer on the workflow processes supporting billing compliance related to all activity related to participation in clinical trials across Johns Hopkins Medicine.

LMS Link to Clinical Research Billing Orientation (Online) 

Clinical Research Billing Lunch & Learn Training Enrollment Request (login for LMS required)

-This interactive learning session, title "A Complete Guide to Clinical Research Billing Compliance" brings together several offices involved in the Clinical Research Revenue Cycle at Johns Hopkins and will provide you with information on what are the responsibilities of the Principal Investigator and other study team members in regards to the Clinical Research Revenue Cycle at Johns Hopkins. Our goal is to provide a foundation for understanding the key compliance related process to your studies and how CRMS and the Research Account Statement billing operate.


Clinical Research Billing & Quality Assurance

FAQ Scanning Research Consent Forms

Joint Commission standards maintain that consent forms should be part of the patient’s medical record. Generally speaking, if a Hopkins patient is enrolled in a trial for which there is Hopkins IRB approval, the signed informed consent form should be added to their electronic medical record. This change in practice means that research consent forms will now be scanned into a patient’s record in Epic.

The Clinical Research Billing Compliance (CRBC) Office will scan these items in on your study’s behalf to help ensure that the scanning and indexing of the forms are completed accurately.

Clinical Research Billing Commonly Used Acronyms and Abbreviations


Clinical Research Financial Clearance

NEW Commonly Used Abbreviations in Insurance Clearance Responses

Submitting Insurance Clearance in CRMS (.pdf)

- This document explains the Insurance Clearance functionality available in CRMS. If your study has a Prospective Reimbursement Analysis,PRA, you are required to use this functionality.


Clinical Research Revenue Cycle

Clinical Research Management System (CRMS) Related Links & Material

CRMS Tips for Compliant Research Billing*

CRMS Main Login Page (login required)

CRMS Main Help (Wiki) Page

- This link provides in-depth guidance on all facets of the CRMS application that study team members may encounter

Email contact for the CRMSHelp Team:

Direct Study Billing Material

Entering a Budget # (Study I/O) in CRMS (.pdf)

- This document explains how to enter budget numbers is CRMS. Studies with a Prospective Reimbursement Analysis, PRA, are required to enter this information in CRMS.

Direct Study Billing Process FAQ

- This document outlines how the Direct Study Billing Process supports timely invoicing of clinical services to research study budgets.

External Agency Clinical Research Billing Compliance Related Links

Novatis Solutions  - Medicare Local CMS Contractor – Clinical Trials and IDEs

Medicare Policy Related to Coverage of Routine Costs in Clinical Trials

U.S. Food & Drug Administration (FDA)


Johns Hopkins University and Johns Hopkins Medicine

Johns Hopkins Medicine Research Main Page

Johns Hopkins Institute for Clinical and Translational Research

Johns Hopkins Medicine Suburban Hospital Office of Capital Region Research (CAPRES)

Johns Hopkins Institutional Review Boards

epic@hopkins Clinical Research Related Links

Project Portal for epic@hopkins (login required)

Training Portal for epic@hopkins (login required)

Epic Clinical Research Project Team Confluence Site (login required)

- This site contain extensive material related to Clinical Research Functionality in the epic@hopkins application

Research Related Tips & Tricks within Training Portal (login required)

- This links directly to helpful 1 or 2 page guides to assist with many tasks within the epic@hopkins application

Last updated 8/31/2020