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Encounter Linking is Mandatory as of March 25, 2019
Linking research related encounters and orders for all studies with a Prospective Reimbursement Analysis (PRA) is mandatory. Please refer to the following training link to better understand how to do this.
https://livejohnshopkins.sharepoint.com/sites/epictraining/Research%20Tips%20and%20Tricks/Forms/AllItems.aspx (Review "Encounter Linking" Tipsheets)
Research Billing Buzz
Newsletter of the Johns Hopkins Medicine Office of Clinical Research Billing Compliance (CRBC)
Each month the CRBC shares with our stakeholders important and timely information related to our shared effort to ensure timely, compliant billing for research services. The current issue and archived past issues may be viewed at this link: https://jh.box.com/s/m8xvc9eagj8fh448o00hwsb5ty7845f2
Online Clinical Research Billing & Revenue Cycle Resources
Notice Related to Upcoming Change to Fee Schedule Adjustment for Hospital Services Charged to Clinical Trial Budgets Effective After March 1, 2019. link to document (JHED ID Required for Access)
Notice Related to Change in Research Study Statement Billing for Services in Unregulated Hospital Space December 13, 2018. (JHED ID Required for Access)
This document, titled "Understanding Clinical Research Billing" is a brief primer on the workflow processes supporting billing compliance related to all activity related to participation in clinical trials across Johns Hopkins Medicine.
Clinical Research Billing Lunch & Learn Training Enrollment Request (login for LMS required)
-This interactive learning session brings together six offices involved in the Clinical Research Revenue Cycle at Johns Hopkins and will provide you with information on what are the responsibilities of the Principal Investigator and other study team members in regards to the Clinical Research Revenue Cycle at Johns Hopkins. There are many tools and resources available to assist with this process and this learning session will introduce you to all of them as well as provide you with a network of people that can assist you as you initiate and manage your research activities.
Clinical Research Billing & Quality Assurance
Joint Commission standards maintain that consent forms should be part of the patient’s medical record. Generally speaking, if a Hopkins patient is enrolled in a trial for which there is Hopkins IRB approval, the signed informed consent form should be added to their electronic medical record. This change in practice means that research consent forms will now be scanned into a patient’s record in Epic.
The Clinical Research Billing Compliance (CRBC) Office will scan these items in on your study’s behalf to help ensure that the scanning and indexing of the forms are completed accurately.
Clinical Research Financial Clearance
- This document explains the Insurance Clearance functionality available in CRMS. If your study has a Prospective Reimbursement Analysis,PRA, you are required to use this functionality.
Clinical Research Revenue Cycle
Clinical Research Management System (CRMS) Related Links & Material
- This link provides in-depth guidance on all facets of the CRMS application that study team members may encounter
Email contact for the CRMSHelp Team: firstname.lastname@example.org
Direct Study Billing Material
- This document explains how to enter budget numbers is CRMS. Studies with a Prospective Reimbursement Analysis, PRA, are required to enter this information in CRMS.
- This document outlines how the Direct Study Billing Process supports timely invoicing of clinical services to research study budgets.
External Agency Clinical Research Billing Compliance Related Links
Johns Hopkins University and Johns Hopkins Medicine
epic@hopkins Clinical Research Related Links
- This site contain extensive material related to Clinical Research Functionality in the epic@hopkins application
- This links directly to helpful 1 or 2 page guides to assist with many tasks within the epic@hopkins application
Last updated 11/7/2019
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