Resources

Recent News

New! Conduct of Clinical Research section in the Hopkins Policy & Document Library - five new policies available now! 

Research Billing Buzz

Newsletter of the Johns Hopkins Medicine Office of Clinical Research Billing Compliance (CRBC)

Each month the CRBC shares with our stakeholders important and timely information related to our shared effort to ensure timely, compliant billing for research services.

The most recent issue of Research Billing Buzz, July 2021 is available at this link Back issues of the newsletter are available here.

Clinical Research Billing Compliance Resources

• Notice Related to Upcoming Change to Fee Schedule Adjustment for Hospital Services Charged to Clinical Trial Budgets Effective After April 1, 2020. (JHED ID Required for Access)
• Hospital Facility Charge Master Files - Please contact Clinical Research Support Services at crss@jhmi.edu.
• This document, titled "Understanding Clinical Research Billing" is a brief primer on the workflow processes supporting billing compliance related to all activity related to participation in clinical trials across Johns Hopkins Medicine.  
• LMS Link to Clinical Research Billing Orientation (Online) 
• Clinical Research Billing Training Enrollment Request (login for LMS required)
  • This interactive learning session, titled "A Complete Guide to Clinical Research Billing Compliance" brings together several offices involved in the Clinical Research Revenue Cycle at Johns Hopkins and will provide you with information on what are the responsibilities of the Principal Investigator and other study team members in regards to the Clinical Research Revenue Cycle at Johns Hopkins. Our goal is to provide a foundation for understanding the key compliance related process to your studies and how CRMS and the Research Account Statement billing operate.
• Clinical Research Billing Commonly Used Acronyms and Abbreviations
• Making A Statement - Zoom Presentations May 5 - 16, 2020 - A 45-minute session focused on understanding your monthly Epic RSH Account statement for services billed back to a study budget in SAP.
• CRBC Policy on CRMS Enrollment and Reconciliation with IRB Continuing Review Data

Signed Research Consent Forms in Epic

As of September 1st, 2020 CRBC is no longer uploading signed consent forms into Epic.  These resources will help you navigate this change:

• Important Information on CRMS Registration and Research Consent Form from the Office of the Vice Dean of Clinical Investigation 8/31/2020

• Release of Information Flag Tipsheet for Studies with a Certificate of Confidentiality 

• Video Training for placement of Release of Information Flag (JHED ID Required - You may need to click twice)

Clinical Research Financial Clearance

•  See the letter from the Vice Dean for Clinical Investigation  The Executive Committee for Clinical Research billing approved the new hospital billing discount rates for 2021
• Commonly Used Abbreviations in Insurance Clearance Responses
• Understanding Insurance Verification for Research Participants - You can provide to your research participants to help answer financial clearance questions. 
• Submitting Insurance Clearance in CRMS (.pdf) -  This document explains the Insurance Clearance functionality available in CRMS. If your study has a Prospective Reimbursement Analysis - PRA - you are required to use this functionality.

Clinical Research Revenue Cycle

Clinical Research Management System (CRMS) Related Links & Material

• CRMS Tips for Compliant Research Billing*
• CRMS Main Login Page (login required)
• Letter from the Vice Dean of Clinical Investigation 
• CRMS Main Help (Wiki) Page -  This link provides in-depth guidance on all facets of the CRMS application that study team members may encounter
• For CRMS Help email: crmshelp@jhmi.edu

Direct Study Billing Material

• Entering a Budget # (Study I/O) in CRMS (.pdf)  - This document explains how to enter budget numbers is CRMS. Studies with a Prospective Reimbursement Analysis, PRA, are required to enter this information in CRMS.
• Direct Study Billing Process FAQ - This document outlines how the Direct Study Billing Process supports timely invoicing of clinical services to research study budgets.

External Agency Clinical Research Billing Compliance Related Links

• Novitas Solutions  - Medicare Local CMS Contractor – Clinical Trials and IDEs
• Medicare Policy Related to Coverage of Routine Costs in Clinical Trials
• U.S. Food & Drug Administration (FDA)
• Clinical Trials.gov

Johns Hopkins University and Johns Hopkins Medicine

• Johns Hopkins Medicine Research Main Page
• Johns Hopkins Institute for Clinical and Translational Research
• Johns Hopkins Medicine Suburban Hospital Office of Capital Region Research (CAPRES)
• Johns Hopkins Institutional Review Boards

epic@hopkins Clinical Research Related Links

• Project Portal for epic@hopkins (login required)
• Training Portal for epic@hopkins (login required)
• Epic Clinical Research Project Team Confluence Site (login required) - This site contain extensive material related to Clinical Research Functionality in the epic@hopkins application
• Research Related Tips & Tricks within Training Portal (login required) - This links directly to helpful 1 or 2 page guides to assist with many tasks within the epic@hopkins application

Last updated August 17, 2021