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https://livejohnshopkins.sharepoint.com/sites/epictraining/Research%20Tips%20and%20Tricks/Forms/AllItems.aspx (Review "Encounter Linking" Tipsheets)
Each month the CRBC shares with our stakeholders important and timely information related to our shared effort to ensure timely, compliant billing for research services.
Notice Related to Upcoming Change to Fee Schedule Adjustment for Hospital Services Charged to Clinical Trial Budgets Effective After March 1, 2019. link to document (JHED ID Required for Access)
Notice Related to Change in Research Study Statement Billing for Services in Unregulated Hospital Space December 13, 2018. (JHED ID Required for Access)
Hospital Facility Charge Master Files
This document, titled "Understanding Clinical Research Billing" is a brief primer on the workflow processes supporting billing compliance related to all activity related to participation in clinical trials across Johns Hopkins Medicine.
LMS Link to Clinical Research Billing Orientation (Online)
Clinical Research Billing Lunch & Learn Training Enrollment Request (login for LMS required)
-This interactive learning session brings together six offices involved in the Clinical Research Revenue Cycle at Johns Hopkins and will provide you with information on what are the responsibilities of the Principal Investigator and other study team members in regards to the Clinical Research Revenue Cycle at Johns Hopkins. There are many tools and resources available to assist with this process and this learning session will introduce you to all of them as well as provide you with a network of people that can assist you as you initiate and manage your research activities.
FAQ Scanning Research Consent Forms
Joint Commission standards maintain that consent forms should be part of the patient’s medical record. Generally speaking, if a Hopkins patient is enrolled in a trial for which there is Hopkins IRB approval, the signed informed consent form should be added to their electronic medical record. This change in practice means that research consent forms will now be scanned into a patient’s record in Epic.
The Clinical Research Billing Compliance (CRBC) Office will scan these items in on your study’s behalf to help ensure that the scanning and indexing of the forms are completed accurately.
Clinical Research Billing Commonly Used Acronyms and Abbreviations
NEW Commonly Used Abbreviations in Insurance Clearance Responses
Submitting Insurance Clearance in CRMS (.pdf)
- This document explains the Insurance Clearance functionality available in CRMS. If your study has a Prospective Reimbursement Analysis,PRA, you are required to use this functionality.
Clinical Research Management System (CRMS) Related Links & Material
CRMS Main Login Page (login required)
- This link provides in-depth guidance on all facets of the CRMS application that study team members may encounter
Email contact for the CRMSHelp Team: crmshelp@jhmi.edu
Entering a Budget # (Study I/O) in CRMS (.pdf)
- This document explains how to enter budget numbers is CRMS. Studies with a Prospective Reimbursement Analysis, PRA, are required to enter this information in CRMS.
Direct Study Billing Process FAQ
- This document outlines how the Direct Study Billing Process supports timely invoicing of clinical services to research study budgets.
Novatis Solutions - Medicare Local CMS Contractor – Clinical Trials and IDEs
Medicare Policy Related to Coverage of Routine Costs in Clinical Trials
U.S. Food & Drug Administration (FDA)
Johns Hopkins Medicine Research Main Page
Johns Hopkins Institute for Clinical and Translational Research
Johns Hopkins Medicine Suburban Hospital Office of Capital Region Research (CAPRES)
Johns Hopkins Institutional Review Boards
Project Portal for epic@hopkins (login required)
Training Portal for epic@hopkins (login required)
Epic Clinical Research Project Team Confluence Site (login required)
- This site contain extensive material related to Clinical Research Functionality in the epic@hopkins application
Research Related Tips & Tricks within Training Portal (login required)
- This links directly to helpful 1 or 2 page guides to assist with many tasks within the epic@hopkins application
Last updated 11/7/2019
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