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Patient Medical Records

Johns Hopkins institutions have put guidelines in place to protect your privacy. Patient records are confidential and are maintained by the Health Information Management Department. Patients or their representatives with legal medical power of attorney can authorize the release of confidential patient information.

View Your Medical Record Online

To help you stay organized, Johns Hopkins institutions offer MyChart, which lets you digitally store an organized record of your medications, dosages, allergies and medical and surgical history in one place. You can include personal data, doctors and emergency contacts. 

 

How to Request a Copy of Your Medical Records

Step 1: Fill Out the Form

To request a copy of your medical records for yourself or to have your medical records sent to a third-party, download and complete the "Requests by Patient or Patient Representative for Copy of Health Information" form.

To get copies of medical records for someone other than yourself, download the applicable form:

The form must be completed by the patient or patient representative and clearly state the dates of service, the specific type of record(s) desired and all other information indicated on the form.

You can also get copies of these forms at the Johns Hopkins hospital where you received care, or ask for the form to be mailed, e-mailed or faxed to you.

Costs for Copies

In accordance with federal and state laws, processing fees and copying charges may apply:

  • If the record is being released directly to you or your private physician or another health care facility, there is no charge associated with copying your records.
  • For copies released to a third party upon your request or the request of your patient representative, a fee of $6.50 will apply for the portion of your medical record maintained electronically, and a fee of $0.07 per page plus a $0.90 flat labor fee will apply for the portion of your medical record maintained on paper or microfilm.
  • Third-Party Requests: You may be charged a flat fee of $2.50 for retrieval and $6.50 to produce these records.
  • The costs may vary depending on the hospital and are subject to change in accordance with the state and federal laws.
  • Johns Hopkins hospitals contract with CIOX Health to process certain record copy requests. If there is a charge for records, an invoice will be issued from CIOX Health or the hospital’s Health Information Management Department, including payment instructions.

Step 2: Submit the Form

Please select the hospital where you received care to find information about how to submit your medical records request.

  • The Johns Hopkins Hospital

    Mail, fax, or drop off your completed form to the applicable address/fax number listed below.

    NOTE: We will fax medical records only to another health care provider or facility for continuing medical care.

    General Medical Records

    The Johns Hopkins Hospital
    Health Information Management Department
    600 North Wolfe Street
    Phipps Building, Room B150
    Baltimore, MD 21287
    Phone: (General Reception): 410-955-6044
    Fax: 410-502-5186
    Hours: Monday-Friday 8 a.m. – 5 p.m.

    Mental Health Records

    The Johns Hopkins Hospital
    Psychiatry Health Information
    Management Department
    Meyer Building, Room 140
    Baltimore, MD 21287-1016

    Phone: 410-955-5994
    Fax: 410-614-8136
  • Johns Hopkins Bayview

    If you would like to obtain information on how to request to view and/or receive a copy of your health information; request a restriction on the use or disclosure of your health information; request confidential communications; request a disclosure of your health information; or for other questions, please contact the medical records department at 410-550-0688.

  • Howard County General Hospital

    Please mail or fax your request to:

    Howard County General Hospital
    Health Information Management
    5755 Cedar Lane
    Columbia, MD 21044
    (fax) 410-740-7543

    Learn more about access to medical records at Howard County General Hospital.

  • Sibley Memorial Hospital

    Mail, fax, or drop off your completed medical release form using the information below:

    Sibley Memorial Hospital
    Health Information Management Department
    5255 Loughboro Road NW
    Washington, D.C. 20016
    Health Information Management (general reception): 202-537-4088
    Fax: 202-966-4096 or 202-660-7086​​​​​​​
    EmailSMH-sibleyhimdept@jhmi.edu
    Hours: Monday - Friday, 8 a.m. to 4:30 p.m.

    Verification of Birth
    If you require a verification of birth letter from the hospital, please contact the birth registrar at 202-537-4784.

    Social Security Number
    If you requested a Social Security number at the time of your child’s birth, it would take eight to 12 weeks to receive the card. If after 12 weeks you have not received the card, contact the Social Security Administration at 1-800-772-1213.

  • Suburban Hospital

    Please submit your medical release form to the medical records office by fax, mail or in person. The form should be completed and dated. Request from attorneys and insurance companies must be mailed or delivered in person; accompanied with the signed patient release form.

    Medical Records staff are available Monday through Friday from 8:30 am to 5:00 pm.

    Suburban Hospital Medical Records
    8600 Old Georgetown Rd.
    Bethesda, MD 20814
    Main hospital: 301-896-3100
    Patient Relations: 301-896-2000
    Fax: 301-896-7352

    If you have any questions about how to request a patient's records, please call 301-896-3777.

    Learn more about fees associated with medical record requests at Suburban Hospital.

  • All Children’s Hospital

    For details on getting copies of medical records, third-party requests, costs, contact information and more, visit All Children’s Hospital’s website.

How long does it take to get copies of my record?

State laws allow up to 21 days to process requests for copies of medical records, but it typically doesn’t take that long. Copy requests related to direct patient care, such as a scheduled doctor appointment, get priority. If you need records for an appointment, please provide the appointment date on the request.

We will fax medical records only to another health care provider or facility for continuing medical care, and only if the patient is in the health care provider's office. To have the records delivered beforehand, please request them to be mailed.

If you are picking up a copy of your record, you will need photo ID. Only the patient or patient representative may pick up a copy of the record, unless otherwise indicated in writing by the patient or patient representative.

Requesting Change to Your Medical Record

To ask for an amendment (a change), download the Request to Amend My Protected Health Information. If you cannot download this form, please call 410-955-6043 and we will mail or fax a copy to you.

When you have completed, signed and dated the form, please fax it to 443-529-1548 or send it to the following address:

Johns Hopkins Privacy Office
1812 Ashland Ave.
Suite 300
Baltimore, MD 21205

Privacy Practices

The Johns Hopkins institutions are committed to protecting your privacy. For details on how and when we share your medical information with others as permitted by law, please consult the Patient Privacy Notice. This notice is posted in accordance with the Joint Commission's requirements and may not be removed.

 

Birth and Death Certificates

Johns Hopkins hospitals do not provide birth certificates or death certificates. For certified copies of a birth, death or fetal death certificate, contact the vital records office in the state where the birth or death occurred:

Maryland

Maryland Department of Health and Mental Hygiene, Division of Vital Records
410-764-3038 (local) or 1-800-832-3277 (toll-free).

Washington, D.C.

Washington, D.C. Center for Health Statistics Vital Records Division (for births and deaths at Sibley Memorial Hospital)
825 North Capital Street, N.E.
Washington, D.C. 20002
202-442-9303 or 202-442-5865

To obtain copies of birth certificates you must call or write to request a copy. The fee is $23. Make checks payable to the D.C. Treasury. If writing, you must include the child’s name, date of birth, mother’s maiden name and father’s name in your request. If picking up in person, you must present a picture ID.

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