Electronic W-2 Sign-up for 2019

If you consented via the Employee Self-Service (ESS) system to receive an electronic W-2 in 2017 or later, you will continue to receive your form electronically without taking any additional action. If you have not consented to getting an electronic W-2 since 2016, you can choose your W-2 delivery preference before Dec. 31.

Steps to Select Electronic W-2 Delivery

  • Log into the portal at my.jh.edu and click on the HR tab.
  • Click on the blue ESS button and log in.
  • Click on the W-2 Information link.
  • On the next screen, click on the Online W-2 Election link.
  • On the following screen, click on the New Election button.
  • In the Overview of Elections section, click on the Election Period Open row. This will activate the Receive W-2 Online option in the Election Details section at the bottom of the page.
  • Click on Receive W-2 Online to initiate your consent to get your W-2 electronically.
  • You will see a confirmation pop-up box asking you to confirm your selection. If you want to proceed, click on OK to confirm your consent. The message “Data Saved Successfully” will appear at the top of the page, just below the Election for Online W-2/W-2c title. Be sure to note that there is more information on the page, under Additional Information.

In January, when your W-2 is available, you will receive an email directing you to log into ESS to view and print the form.

If you prefer to receive your W-2 by mail, confirm your mailing address in ESS. On the homepage, click on the Personal Information link, followed by the Permanent Address link. Update your information if necessary.

For more information and step-by-step instructions, visit the W-2 forms information page on the HR/Payroll Shared Services website.

Please take action now so we can deliver your tax information easily and efficiently in the new year.