JHBox Improves Collaboration and Work Flows

Published in Insight - April 2015

Replacing JShare, which was retired March 31, JHBox is a safer, more secure file-sharing platform. Members of the Johns Hopkins community can share documents, images or other files on a desktop, laptop, tablet or cellphone — both inside and outside the institution — anytime, anywhere. So far, approximately 11,000 people across Johns Hopkins are using the program.

“We use JHBox for our Comprehensive Unit-based Safety Program experts,” says Paula Kent, the Armstrong Institute for Patient Safety and Quality’s patient safety coordinator. “There are experts in various roles and at many locations. We do not have access to the same shared drives, so it is incredibly helpful to have the most up-to-date working documents in one consistent place. It has improved communication and efficiency.”

While JHBox is HIPAA compliant and protected, the JHBox team is continuing to develop best practices and policies around sharing sensitive data.

“We encourage people to use JHBox instead of JShare, Dropbox or Google Docs for work purposes,” says Dwight Raum, chief technology officer for the Johns Hopkins Health System. “It’s the only cloud-based file-sharing service now supported by Johns Hopkins.”

Each user receives 50 gigabytes of storage in JHBox and end-user support and documentation from the JHBox team specific to Johns Hopkins users. If needed, files can be recovered 90 days from when they were deleted.

Users can collaborate with internal and external colleagues by clicking “Share” or tapping the icon that looks like a chain link next to the file. From there, choose who to email a link and, if applicable, an expiration date for the link so it can be accessed for a limited time.

All JShare users will need to move any content they want to keep to their JHBox accounts or to another storage location.