Johns Hopkins 2023-24 Flu Campaign
Johns Hopkins Medicine personnel are required to receive an annual influenza (flu) vaccine and to upload proof to the Vaccine Management System (VMS) before Friday, Nov. 17, 2023, or obtain an approved medical or religious exception. Applications for exceptions must be submitted through the VMS by Oct. 31, 2023.
The inactivated influenza vaccine (injectable) will be administered to physicians, faculty and staff members, employees, postdoctoral fellows, residents and students and volunteers by occupational health at no cost. Those vaccinated will receive an orange ID badge clip.
- Flu unit champion programs are available at participating locations including The Johns Hopkins Hospital, Johns Hopkins Bayview Medical Center, Johns Hopkins Howard County Medical Center, Johns Hopkins Sibley Memorial Hospital, Johns Hopkins Suburban Hospital and Johns Hopkins Community Physicians.
- At most on-site clinics, vaccines are available on a walk-in basis and an appointment is not required.
- To expedite your visit, complete the vaccination administration form in advance and bring it with you.
- Johns Hopkins faculty and staff may choose to receive the free flu vaccine at any Walgreens retail location using a voucher. This is a convenient option since it can be done anytime and will not interrupt your work day. You must either print out a voucher(JHED login required) or display the voucher on your phone at the time of service to receive the vaccine at Walgreens.
- To save time, print and complete an authorization to release information and administration record before the visit.
- Those with primary student affiliation will not have access to the vouchers. Students will be able to access flu shots at clinics on campus or by using their personal insurance at any pharmacy. Please see JHU Mandatory flu vaccine policy webpage for available options.
- Please make sure you get a copy of the Vaccine Administration Record or pharmacy print-out from Walgreens before leaving the store.
- This year, by choosing to use a voucher to obtain your flu shot, you must first check "I Agree" to allow your flu shot information to be shared with Johns Hopkins occupational health office. This will save you time and ensure you are in compliance with the flu shot policy.
- The high dose flu vaccine for employees age 65 and over WILL be available through this voucher program.
- Flu clips will not be given out at Walgreens retail locations. See FAQ’s for clip information.
You may receive a vaccination from another outside pharmacy or an external health care location with your health insurance benefit (check with your carrier if a copay may apply).If vaccinated outside of an occupational health location, Walgreens retail pharmacy (with a voucher), the unit flu champion program or the Johns Hopkins Arcade Pharmacy:
- Remember to obtain and upload your vaccine record printout and upload the documentation to VMS by November 17th, 2023. This applies even if the health care location where you obtain the vaccine is in the Johns Hopkins provider network.
- A flu clip will need to be obtained elsewhere if you are vaccinated outside of an employee occupational health services location listed above. See FAQs for more information.
If you received your flu vaccine at any location that is not a Johns Hopkins based mass vaccine clinic, or if you did not obtain the vaccine from a unit champion, you must upload proof of the vaccine to the vaccine management system. This includes vaccines given:
- A Walgreens retail location (without a voucher)
- Another retail pharmacy
- Your healthcare practitioner's office (including a Johns Hopkins practitioner)
- A place of employment other than Johns Hopkins
Use this link to submit documented proof of your 2023-2024 influenza vaccination received outside of Johns Hopkins. If you do not have access to a computer or scanner to submit your proof of vaccination, another Johns Hopkins employee may submit your proof of vaccination by using the VMS link below:
Vaccine Management System (Please see the requirements below)
- Full name must be present on vaccine documentation
- Date of Vaccination must be legible
- All pages must be present
- Documentation must be readable
- If pharmacy receipt, the vaccine must clearly be listed
- If the document is in a language other than English, it must include a certified English translation
Note: It may take up to one week for a flu vaccination outside of Johns Hopkins to be processed and receive your confirmation email.
Please see information about how to get your orange flu badge clip.
Religious & Medical Exception Forms
Employees requesting religious/spiritual or medical exceptions must submit their request to VMS by October 31, 2023.
Vaccine Management System
Health care practitioner documentation is required the first time you request a medical exception. Unless there is a change in your medical condition, you only need to submit the form each year.
Forms must be completed and submitted using VMS. Please do not fax or email the
completed forms to OH.
Johns Hopkins Medicine & Johns Hopkins University
According to the new mandatory seasonal influenza vaccination policy (HEIC002) everyone must receive the influenza vaccine or possess an approved exception as defined by the above policy. The vaccine is provided free to all physicians, faculty and staff members, other personnel, students and volunteers.
Johns Hopkins University students: please refer to appropriate JHU Mandatory flu vaccine policy webpage.
Note that these requirements do not apply to employees of The Johns Hopkins University (other than the school of medicine) who are 100% remote (they never visit a Johns Hopkins facility or conduct business in any public setting on Johns Hopkins’ behalf). However, all employees are strongly encouraged to be vaccinated.
Vendors must show proof of having received the influenza vaccine before conducting business or working within a Johns Hopkins building.
As defined by the above policy, everyone (except Florida personnel) who has not received the influenza vaccine and has approved exception must wear a mask within 6 feet of a patient during the flu season (Nov. 17, 2023 to May 15, 2024).
Questions about the mandatory flu vaccination policy?