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Hospitalist Scholars Program

The Johns Hopkins Hospitalist Scholars Program is an innovative program designed to provide academic funding (up to $12,000 per year) for each faculty member who seeks to build an academic career at Hopkins. Please contact Dr. Daniel Brotman, Director, Hospitalist Program (brotman@jhmi.edu), for more information.
        

Goal:

To attract and retain high-quality medical scholars in the Johns Hopkins Hospitalist Program who have strong commitments to academic career development and the scholarly missions of Johns Hopkins.  
       

Program: 

Funding for projects and endeavors that will enhance career development and/or lead to academic/scholarly products.
          

Key Program Features: 

1) Eligibility: Salaried faculty members are eligible for the program, including part-time salaried faculty. Part-time casual faculty members are not eligible.

2) Amount and source of funds: Funds will accrue at an annual rate of up to $12,000 for each full-time faculty member.  Maintenance of the program is contingent on the financial viability of the Hospitalist Program.

3) Disbursement amount depends on the faculty member’s clinical commitment to the Hospitalist Program:

a) Full-time faculty whose salaries are supported at least 70% by clinical funds are eligible for full benefits. 

b) Eligible faculty with <70% commitment will receive benefits that are prorated in proportion to their clinical commitment to the program:

Example 1: A full-time faculty member who has a joint appointment with Geriatrics and receives 50% of salary support from that Division is eligible for half of the benefit.

Example 2: A full-time faculty member who has 20% salary support through the Colleges and 20% salary support from research is eligible for 60% of the benefit.

Example 3: A salaried part-time faculty member with a 45% clinical commitment and no external support is eligible for 45% of the benefit.

 4) The funds must be used solely for academic projects and career development within the Johns Hopkins Hospital Hospitalist program (rather than for career development that will enhance a transition to another type of position at Hopkins, such as a subspecialty fellowship, or to a hospitalist position at an institution other than Johns Hopkins Hospital).  Faculty members cannot use the funds for other purposes, such funding financial bonuses, sabbaticals, or buying “protected time”.

5) Requires formal application and approval.

a) Application indicates how funding would accelerate career development as a Hospitalist at Johns Hopkins HospitalProjects that are intended to help a faculty member
    transition to another position (such as a subspecialty fellowship program or a hospitalist position at another institution) are not eligible for funding.

b) Application must identify a committed scholarly mentor.

c) Approval is required from the Hospitalist Program director, the Division Director, and the mentor.

d) Approval will be based upon the likelihood of the funded work leading to promotion and/or external funding at Hopkins.

  • Faculty who are planning to leave the Johns Hopkins Hospital Hospitalist Program (for fellowships or other positions) within 1 year of project completion are not eligible to use the funds.
     
  • Prior academic performance of the individual faculty member is considered in determining eligibility for use of funds for a newly proposed project.

e) The applicant must demonstrate appropriate clinical and administrative performance (including financial performance) and address this in the application. All applications
     should include:

  • A report of work RVUs generated over the preceding 12 months, along with target RVUs (provided by the Division Administrator).
     
  • A statement related to being up-to-date on billings.
     
  • A report on the preceding 12 months’ of quality metrics for the individual hospitalist (available via the Hospitalist Dashboard Program).
     
  • If appropriate, a performance improvement plan for any clinical metrics that are lagging.

f) Funding of protected time for the faculty member is discouraged and will only be considered if protected time is absolutely required to complete the project.  Under no
   circumstances can the amount of protected time exceed 20%.

  • Examples of acceptable proposals for funding protected time:
    • A research project that involves a commitment to spend 5 months outside of Baltimore over the course of a year.
       
    • A degree program that cannot be scheduled around the clinical schedule and cannot reasonably be conducted over a more extended time period.
       
  • Examples of unacceptable proposals for funding protected time:
    • A research project that will likely consume 400-600 hours of effort over the course of a fiscal year but will take place on-campus and can be completed during non-clinical hours.
       
    • A 3-month course that occurs during morning hours and would require that the hospitalist work evening shifts exclusively (rather than other clinical activities) during the 3-month period.
       
    • Even in instances in which protected time requests may be acceptable, the faculty member is encouraged to consider reducing his/her clinical time by other means (such as grant funding or dropping overall effort and salary to accommodate unpaid leave from clinical duties). 
       
    • Applications that include funding of protected time must be submitted by March 1 prior to the fiscal year in which the protected time will occur. Applications that do not include funding of protected time (ie, the majority of applications) will be considered on a rolling basis.
       
    • In general, the total amount of protected time for the hospitalist group that can be funded via the Hospitalist Scholars Program should not exceed 40% of an FTE during any fiscal year. (eg, 20% effort for 2 hospitalists or 10% effort for 4 hospitalists).  If acceptable proposals are submitted in accordance with the above guidelines that exceed this amount, adjudication will be based on (a) overall quality of proposals and likelihood of academic success of the project, (b) percent effort requested (preference given to lower percentage), (c) seniority of the hospitalist (preference to those with more years on faculty), (d) dollar amount of the individual faculty members’ Scholars accounts (preference to those who have more money accrued). 

6) Multiple applications may be submitted and funded provided that the funds are available in the individual faculty member’s account. 

7) Funds are not portable beyond JHU; if the funds are not used, they are returned to the Hospitalist Scholars Program and are not disbursed to the individual upon termination of employment at Hopkins. 

8) Unused funds for approved projects are available to the individual faculty member for future use. For example, if a faculty member obtains $20,000 from the program to fund a pilot study and preliminary results after expending $5,000 suggest that the project is untenable, the remaining $15,000 would be returned to the individual’s Hospitalist Scholars account.  Access to these funds requires a subsequent formal proposal.

9) The total dollar amount of any faculty member’s Hospitalist Scholars Account may not exceed $75,000.  Funds that do not accrue because this limit is reached are forfeited.  Once the fund has been depleted below this level, additional accrual can occur on a monthly basis, but the rate of accrual is not increased to “make up” for missed accrual. Example: A faculty member’s Hospitalist Scholars Fund accrues to a total of $75,000 and funds stop accruing. 18 months later a successful project is launched and the account is drawn down by $5,000 per month for 6 months. During the period of draw-down, the account resumes accrual of funds at the rate defined in sections 2 and 3 above. However, the funds that would have accrued during the 18 month period during which the fund was “capped” are forfeited.

10) Funds are maintained in an individual faculty member’s account for a total of 18 months following transient termination of employment from Hopkins (to allow the faculty member to take a sabbatical from clinical practice for coursework, for example).  If the faculty member has not returned to Hopkins as a Hospitalist within 18 months, the remaining funds are returned to the Hospitalist Scholars Fund.  For individuals who seek to use funds to obtain formal training (such as tuition for a full-time advanced degree that precludes continued full-time clinical employment), the funds will be disbursed upon return to Hopkins as a reimbursement for the incurred expenses.
          

Sources of Funding and Estimated Program Budget:

Since the program is funded through clinical dollars, the Department of Medicine and Division of General Internal Medicine maintain the prerogative to reduce funding of the Hospitalist Scholars Program in keeping with financial pressures and mandates. Should there be insufficient funds available during any given year, the accrual for that year will be reduced proportionately for each Hospitalist.   

         
                

 

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