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Administrative Review and Special Clearances
IV. ADMINISTRATIVE REVIEW AND SPECIAL CLEARANCES
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Notify the ORA as soon as you are informed that a site visit has been scheduled; provide a copy of the agenda for the visit as soon as it is available.
The School of Medicine has a designated conference room for site visits on the ground floor of the Ross Building. The Natcher Conference Room, located in Ross G007, is equipped with an audiovisual quad system and meeting room facilities for 40 people. Scheduling can be arranged by contacting the Office of the Associate Dean, Finance and Administration, at Ext. 5-6863.
Click here for suggestions for a Program Project Site Visit, provided by NIH. The information and instructions it contains are generalizable to the needs of each site visit.
Contact the Vice Dean for Research's office (Ext. 5-2411) to arrange for opening remarks on behalf of the School of Medicine administration and to discuss site visit strategy. If the administrative reviewers wish to meet with School of Medicine personnel to clarify The Johns Hopkins University administrative policies, contact the Assistant Dean for Research Administration (Ext. 5-3061) to set up a meeting time.
In the material sent to site visitors, a map of The Johns Hopkins Medical Institutions should be included indicating the conference room in which the site visit will be held. The visitors should also receive specific written instructions as to which entrance they should come to and what to do when they get to that entrance. A representative of the Hopkins program should await the site visitors at the suggested entry point. This should not be the Principal Investigator, who should remain in the conference room in case the site visitors may arrive by an unexpected route.
The Principal Investigator should be considered the host of the site visit. The amenities of introduction should include greeting the site visitors, arranging to have their coats taken and hung up, direction to their seats at the table, and distribution of name tags to all participants. The Principal Investigator should behave as if he/she were host to a group of people coming into his/her home. Visitors and Hopkins personnel should be introduced and made to feel welcome.
Work with the ORA in preparation of budget changes proposed in conjunction with/as a result of the site visit.