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Mintues:May 9, 2012


                                              410th  MEETING OF THE MEDICAL SCHOOL COUNCIL

                                                                    3 p.m., Wednesday, May 9, 2012

                                                 School of Medicine Administration, Board Room 103


PRESENT: Drs. Ahuja, Barone, Bienvenu, Carroll, Chanmugam, Claypool, Comfort, Crino, Dlhosh, Fine, Gonzalez-Fernandez, Gottesman, J. Green, James Herman, Joseph Herman, Ishii, Keefer, Kondo, Matunis, Molinaro, Nyhan, Poynton, Puttgen, Shuler, Solomon, Zachara, Messrs. Mandell, Rini and Ms. Foy

 ABSENT: Drs. Ahn, Akpek, Barker, R. Green, Pavlovich, Resar, Tan, Taverna, Tis, Tufaro, Wade, Williams, Wolfgang, Mr. Johnson and Ms. Matthys

 GUESTS: Drs. Venugopal and Yousem, Mr. Richardson, Mss. McLean and Fuchs.


I.  Minutes

 The minutes of the April 11, 2012 meeting were approved.


II. Chair’s Report- Dr. Ishii


               Dr. Ishii reported the following:

                A screening of “Miss Representation” will be held tonight in the Zayed Auditorium.  The film depicts the perception of women by the media.

                Dr. Andy Lee will give a Dean’s Lecture on May 13th, the School of Medicine graduation ceremony will be held on May 24th at the Meyerhoff, Dean Miller will report on his 15 years as Dean/CEO on May 10th, and a symposium honoring Dean Miller will be held on June 11th.  The Office of Women in Science and Medicine awards ceremony will be held on June 4th with Dr. Cathy DeAngelis as speaker.

                Dr. Rothman indicated his interest in meeting with the Medical School Council for 30 minutes every three months to disseminate information and get feedback from faculty.

                Dr. Landon King, Vice Dean for Research, presented an update on research activities and challenges to the JHM Strategic Operations Committee.  He reported Johns Hopkins continues to be number one in federal grant support followed by UCSF and Penn.

               The proposal for a dual M.D.-M.B.A. program between the School of Medicine and the Carey Business School was approved by the Advisory Board.


               A JHM Training Recertification Committee has been appointed to review faculty training requirements.  The administration is aware of the issues surrounding the problem of a growing number of course requirements and an inadequate notification and tracking system.

               A faculty satisfaction survey will be conducted in 2013 as mandated in the 2005 report on Faculty Development and Gender.  A draft of the most recent survey questions will be sent to the MSC for review and input.

               Dr. Jonathan Ellen is unable to attend today’s meeting.  The discussion on the JHUSOM Policy Grid will be postponed for a further meeting.


III. Discussion on Charter Amendments – Dr. Jude Crino

                Dr. Crino, Chair of the Charter Sub-Committee, circulated a document summarizing the proposed amendments to the MSC Charter.  Each proposed change was discussed and will be voted upon at the June meeting followed by Advisory Board discussion and vote, also in June.

                The proposed amendments presented two options for part-time faculty representation.  One option is to maintain the current structure which part-time professorial faculty are included with the department’s full-time faculty and all part-time instructors, irrespective of department affiliation, constitute an electorate.  A second option full-time faculty at any rank in each department and the part-time faculty as a whole - at any rank - constitute separate electorates.  A decision on part-time representation was held over for the June meeting when additional input from the Assistant Dean for Part-Time Faculty and part-time faculty representation is available.

                The proposed change that items be included on the agenda upon petition of 25 or more of the electorate be deleted from the Charter was not endorsed.

                It was recommended the Charter specify that all members are voting members.  There was discussion regarding the timing and distribution of minutes.  There was support for ex-officio membership.  A suggestion was made that the Executive Committee should decide if the outgoing president should be an ex-officio member.

                Mr. Mandell thanked Dr. Crino for the work of the subcommittee.


IV.  Faculty Handbook- Ms. Patty McLean, Associate General Counsel and Ms Neena Fuchs, Assistant General Counsel 

                Ms. McLean circulated a draft copy of the JHU Faculty Handbook which will be available in July.  The handbook will contain University-wide policies and each division will have its own section for divisional policies.  The handbook will be online for ease of use and updating.


V.  Overview of EPIC Clinical Research Initiative – Mr. Rob Richardson, Lead Application Coordinator   

                Mr. Richardson reported on efforts to interface the Clinical Research Management System with EPIC.  The system will identify patients that are on research studies and provide information about the study.  Once a patient is in EPIC, researchers will be able to see which study the patient is in.  The system will associate an order with a research study which will assist with billing.  The system will improve charge routing and define at the patient level what is routine care and what should be charged to the study.  Research consent documentation will be scanned into a third party system; then into EPIC.  As time did not permit a full report and discussion, Mr. Richardson will be invited to the June meeting for continued discussion.

                 Dr. Ishii thanked Mr. Richardson for his presentation.

 VI. Other Business 


               There being no further business this meeting was adjourned at 5:00 p.m.


                                                                                                         Respectfully submitted,


                                                                                                         Mary E. Foy



Future Medical School Council meetings:

All meetings will be held in the School of Medicine Board Room (SOM 103), 3:00 to 5:00 p.m.


June 20, 2012