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Frequently Asked Questions
- What is Epic?
- Why is Johns Hopkins Medicine implementing Epic?
- What is included in this next phase of the Epic rollout project?
- Is this the last phase of the Epic rollout?
- Why should I apply for the Epic positions?
- How long will this Epic implementation phase take?
- As a part of the Epic team, who will be my employer?
- As a part of the Epic team, who will be my supervisor?
- As a part of the Epic team, what are the hours/shifts?
- Where will the Epic office be located?
- For application purposes, am I a Current Employee or an External Candidate?
- If I leave my department, will I be replaced?
- Will I have a job within the Johns Hopkins Medicine system once the Epic implementation is complete?
- Will there be travel associated with these Epic positions?
- What if I can't make it to the Epic training program? Should I still apply?
- What happens once I complete the six-week Epic training program?
- Based on my experience, what is the best Epic position for me?
- There are multiple positions listed under the same title. Do I have to apply to all of the listings?
- How will I know if I am a candidate?
- What is the deadline for me to complete and submit my online application?
- Will there be other employment opportunities in the future on the Epic project, or are these the only positions?
- Can I email my resume for consideration?
Epic is an electronic medical record system (EMR) and a world leader in providing hospitals with enterprise solutions for inpatient and ambulatory clinical, departmental, access, revenue cycle and practice management functions. Epic's current 200+ customers include other well-known academic medical centers and health care systems, including Cleveland Clinic, Kaiser Permanente, New York University and Yale.
Johns Hopkins Medicine is a world leader in health care innovation. Through a seamless electronic medical record system with the Epic products, we will have the opportunity to enhance the safety, quality and efficiency of our care delivery system, transform our patients' experience, and foster advances in clinical research, telemedicine, clinical connectivity and other innovations.
The last phase of the Epic project is the Academic Build. It includes rollouts of both The Johns Hopkins Hospital and Johns Hopkins Bayview Medical Center.
We plan on implementing Epic’s Home Health Module, beginning this project in March 2015 with the go-live in March 2016. However, the Academic Build is the last major phase and will bring all of the hospitals live on Epic.
Johns Hopkins Medicine is making a considerable investment in Epic and needs enthusiastic professionals who want to be part of the fast-paced and focused implementation of Epic across our medical and research enterprise. If chosen to join the team, we will pay for you to become Epic Certified, which will provide you with valuable and highly sought after knowledge that will help you advance your career and gain unique and significant experience.
This project will start up in September 2014 with Johns Hopkins Bayview Medical Center scheduled to go live in December 2015 and The Johns Hopkins Hospital scheduled to go live in July 2016.
If you are an employee of one of the affiliates of the Johns Hopkins Health System and accept a position on the Epic team, you will need to transition from your current employer and become a Johns Hopkins Health System employee. If you are currently a Johns Hopkins University employee, you will remain on the Johns Hopkins University payroll.
The organizational structures for both Epic teams are currently being identified and to the best of our ability, will be communicated prior to any final job offers.
All positions are full time, day shifts. Some positions may require employees to be on call.
The Epic office will be located at Harbor East -- 1000 Lancaster Street, 5th Floor, Baltimore, MD 21202. There are five parking lots near the office that will be administered by the Project Office, and the parking rate will be deducted, pre-tax, from your payroll. Employees on the Epic team will need to let their manager know if they would like to park in one of these locations.
Employees of the following Johns Hopkins Medicine member organizations are considered Current Employees:
- The Johns Hopkins Hospital
- Johns Hopkins University
- Bayview Medical Center
- Johns Hopkins All Children's Hospital
- Howard County General Hospital
- Sibley Memorial Hospital
- Suburban Hospital
- Johns Hopkins Community Physicians
- Johns Hopkins Home Care Group
- Johns Hopkins HealthCare
- Johns Hopkins Health System
Everyone else, including ex-employees of any of these member organizations, is considered External Candidates.
Your manager will work with department leadership and Human Resources to determine a backfill strategy.
13.) Will I have a job within the Johns Hopkins Medicine system once the Epic implementation is complete?
While there is no guarantee of a job once the project has been completed, experience from past projects indicate that the expertise gained as part of the project team will provide the employee with value that is absorbed into the institution. These employees will have priority bidding rights for open positions for which they are qualified.
Yes. Most Epic team members must travel to Verona, WI (Epic's headquarters) off and on over six consecutive weeks to undergo mandatory Epic training that leads to certification. There are multiple sessions within the training program and not everyone will have to attend all the sessions. The actual number of sessions, duration of each session and actual dates for each session are currently being determined. On the average, an employee being trained will have two to three training trips to Verona for a duration of two to three days per trip. There may be other needs for travel to the Epic headquarters over the course of the implementation project.
Travel arrangements and expenses will be coordinated centrally.
Yes. Individual situations will be assessed should there be applicants who are deemed vital to the success of the project.
Once each training session is completed, employees will come back to Johns Hopkins Medicine and have projects related to the training to complete, and then go back to Verona, WI for the next training session. Upon completion of the training, each trainee will need to pass a test to become certified. Employees unsuccessful in becoming certified will be handled individually to determine next steps.
Those who complete the training and become certified will be required to provide two years of service payback that will begin upon their receipt of certification. If multiple certifications are obtained, the two years will begin when the last certification is received.
Unfortunately, we haven't facilitated any career counseling services for Epic yet. All available positions are outlined to help you better understand the jobs available. Please review the positions posted and apply for those positions for which you are interested and qualified. If you have any specific questions on the posting, our recruiters can assist you to find the right answer.
18.) There are multiple positions listed under the same title. Do I have to apply to all of the listings?
If you apply for just one position for which you qualify, and the interview team feels you are a better fit for another position, they will notify the other team of your interest.
It will take approximately 10 business days for recruiters to review applications. Applicants can check their status by going back to the application site and clicking on the "Job Applications" link. Each Epic position has an Interview Coordinator who will contact qualified candidates and schedule interviews. An HR representative will inform candidates who are not selected. Positions will remain posted to the employment website until they are filled.
Please note that due to the volume of applications, we are unable to personally contact everyone. But if the recruiters desire additional information or need to schedule an interview, you will be contacted.
We will continue to accept applications for these positions as long as they are posted online.
21.) Will there be other employment opportunities in the future on the Epic project, or are these the only positions?
Positions will be posted routinely as openings occur.
Please do not email your resume. Instead, review the positions posted to the Epic section of our employment website and apply through our online application for those positions for which you are interested and qualified.
Can't find what you're looking for? Submit your question to: firstname.lastname@example.org
Johns Hopkins Medicine and its affiliates are an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or any other status protected by federal, state, or local law.