- What is Epic?
- Why is Johns Hopkins Medicine implementing Epic?
- What are the difference between the Epic Ambulatory First and the Epic Community Division initiatives?
- Why is Johns Hopkins Medicine implementing just the Ambulatory First and Community Division phases of the Epic system for now?
- Why should I apply for the Epic positions??
- How long will the Epic implementation process take?
- As a part of the Epic team, who will be my employer?
- As a part of the Epic team, who will be my supervisor?
- As a part of the Epic team, what are the hours/shifts?
- Where will the Epic office be located?
- For application purposes, am I a Current Employee or an External Candidate?
- If I leave my department, will I be replaced?
- Will I have a job within the Johns Hopkins Medicine system once the Epic implementation is complete?
- Will there be travel associated with these Epic positions?
- What if I can’t make it to the Epic training program? Should I still apply?
- What happens once I complete the six-week Epic training program?
- Based on my experience, what is the best Epic position for me?
- There are multiple positions listed under the same title. Do I have to apply to all of the listings?
- If I applied for an Epic Ambulatory First position but wasn’t made an offer, do I need to reapply for the same position within Epic Community Division?
- How will I know if I am a candidate?
- What is the deadline for me to complete and submit my online application?
- Will there be other employment opportunities in the future on the Epic project, or are these the only positions?
- Can I email my resume for consideration?
1. What is Epic?
Epic is an electronic medical record system (EMR) and a world leader in providing hospitals with enterprise solutions for inpatient and ambulatory clinical, departmental, access, revenue cycle and practice management functions. Epic’s current 200+ customers include other well-known academic medical centers and health care systems, including Cleveland Clinic, Kaiser Permanente, New York University and Yale.
2. Why is Johns Hopkins Medicine implementing Epic?
Johns Hopkins Medicine is a world leader in health care innovation. Through a seamless electronic medical record system with the Epic products, we will have the opportunity to enhance the safety, quality and efficiency of our care delivery system, transform our patients’ experience, and foster advances in clinical research, telemedicine, clinical connectivity and other innovations.
3. What are the differences between the Epic Ambulatory First and the Epic Community Division initiatives?
The titles and job descriptions are the same. Details regarding each initiative can be found at the Epic Ambulatory First and Epic Community Division sections.
Epic Community Division team requires employees who have additional experience in inpatient clinical services, including provider order entry, inpatient documentation, emergency medicine, radiology, operating room & anesthesia, inpatient registration and hospital billing. Qualified individuals who are interested in joining the Epic Community Division team are strongly encouraged to apply as soon as possible.
4. Why is Johns Hopkins Medicine implementing just the Ambulatory First and Community Division phases of the Epic system for now?
The rollout of the Epic system will require significant dedicated resources across the Johns Hopkins Medicine enterprise. Over the next few years, we have many exciting opportunities and initiatives that need extensive support from our employees and substantial financial resources. These include the opening of the new clinical buildings of The Johns Hopkins Hospital on the East Baltimore campus, the change in systems and clinical documentation to accommodate meaningful use, and the change in our diagnostic coding set to ICD10. Given these major changes on the horizon, a phased approach will allow us to ensure success in all of these important projects and continue to focus on the financial planning for the next phase of Epic implementation.
5. Why should I apply for the Epic positions?
Johns Hopkins Medicine is making a considerable investment in Epic and needs enthusiastic professionals who want to be part of the fast-paced and focused implementation of Epic across our medical and research enterprise. If chosen to join the team, we will pay for you to become Epic Certified, which will provide you with valuable and highly sought after knowledge that will help you advance your career and gain unique and significant experience.
6. How long will the Epic implementation process take?
For most employees, the implementation process will last approximately 18 months. However, many employees will remain permanently on the Epic project for maintenance and optimization purposes. Additional employment opportunities for other phases of Epic will likely become available within the next two years.
7. As a part of the Epic team, who will be my employer?
If you are already an employee of a member organization of Johns Hopkins Medicine, you will remain employed with your current employer (e.g., School of Medicine, Bayview, Sibley, etc.) although hired and placed in an Epic job on the project team. Hires outside of the institution will be employees of the Johns Hopkins Health System.
8. As a part of the Epic team, who will be my supervisor?
The organizational structures for both Epic teams are currently being identified and to the best of our ability, will be communicated prior to any final job offers.
10. Where will the Epic office be located?
The Epic office will be located at Harbor East (1000 Lancaster Street, 5th Floor, Baltimore, MD 21202). There are five parking lots near the office that will be administered by the Project Office, and the parking rate will be deducted, pre-tax, from your payroll. Employees on the Epic team will need to let their manager know if they would like to park in one of these locations. Current Employees who are hired into the Epic project will receive a recurring supplemental payment of the difference in their current parking rate and the higher rate at Harbor East.
Note: For Epic Community Division team members, there may be need for travel between the Harbor East office to Howard County General Hospital and/or Sibley Memorial Hospital.
11. For application purposes, am I a Current Employee or an External Candidate?
Employees of the following Johns Hopkins Medicine member organizations are considered Current Employees: The Johns Hopkins Hospital, Johns Hopkins University, Bayview Medical Center, All Children's Hospital, Howard County General Hospital, Sibley Memorial Hospital, Suburban Hospital, Johns Hopkins Community Physicians, Johns Hopkins Home Care Group, Johns Hopkins HealthCare and Johns Hopkins Health System.
Everyone else, including ex-employees of any of these member organizations, is considered External Candidates.
13. Will I have a job within the Johns Hopkins Medicine system once the Epic implementation is complete?
While there is no guarantee of a job once the project has been completed, experience from past projects indicate that the expertise gained as part of the project team will provide the employee with value that is absorbed into the institution. These employees will have priority bidding rights for open positions for which they are qualified.
14. Will there be travel associated with these Epic positions?
Yes. Most Epic team members must travel to Verona, WI (Epic’s headquarters) off and on over six consecutive weeks to undergo mandatory Epic training that leads to certification. There are multiple sessions within the training program and not everyone will have to attend all the sessions. The actual number of sessions, duration of each session and actual dates for each session are currently being determined. On the average, an employee being trained will have two to three training trips to Verona for a duration of two to three days per trip. There may be other needs for travel to the Epic headquarters over the course of the implementation project.
Travel arrangements and expenses will be coordinated centrally.
15. What if I can’t make it to the Epic training program? Should I still apply?
Yes. Individual situations will be assessed should there be applicants who are deemed vital to the success of the project.
16. What happens once I complete the six-week Epic training program?
Once each training session is completed, employees will come back to Johns Hopkins Medicine and have projects related to the training to complete, and then go back to Verona, WI for the next training session. Upon completion of the training, each trainee will need to pass a test to become certified. Employees unsuccessful in becoming certified will be handled individually to determine next steps.
Those who complete the training and become certified will be required to provide two years of service payback that will begin upon their receipt of certification. If multiple certifications are obtained, the two years will begin when the last certification is received.
17. Based on my experience, what is the best Epic position for me?
Unfortunately, we haven't facilitated any career counseling services for Epic yet. All available positions are outlined to help you better understand the jobs available. Please review the positions posted and apply for those positions for which you are interested and qualified. If you have any specific questions on the posting, our recruiters can assist you to find the right answer.
18. There are multiple positions listed under the same title. Do I have to apply to all of the listings?
If you apply for just one position for which you qualify, and the interview team feels you are a better fit for another position, they will notify the other team of your interest.
19. If I applied for an Epic Ambulatory First position but wasn’t made an offer, do I need to reapply for the same position with Epic Community Division?
With the rollout of Epic Community Division, the second phase of the Epic implementation process, additional positions have been created. Please review the new positions posted to the Epic section of our employment website and reapply through our online application for those positions for which you are interested and qualified.
If you have already taken the Epic Assessment test, a decision will be made on a case-by-case basis regarding if you will need to retake the test.
20. How will I know if I am a candidate?
It will take approximately 10 business days for recruiters to review resumes. Applicants can check their status by going back to the site and clicking the “Application Status” link. Each Epic position has an Interview Coordinator who will contact qualified candidates and schedule interviews. An HR representative will inform candidates who are not selected. Positions will remain posted to the employment website until they are filled.
Please note that due to the volume of applications, we are unable to personally contact everyone. But if the recruiters desire additional information or need to schedule an interview, you will be contacted.
21. What is the deadline for me to complete and submit my online application?
At this time, the Epic Community Division initiative is continuing to screen applications and interviewing candidates for a few hard-to-fill positions. All offers will be extended soon, so please complete your bid immediately if you are interested.
22. Will there be other employment opportunities in the future on the Epic project, or are these the only positions?
Yes, there will be other employment opportunities in the future. As the Epic project evolves, additional opportunities for employment will become available and posted to the Epic section of our employment website.
23. Can I email my resume for consideration?
Please do not email your resume. Instead, review the positions posted to the Epic section of our employment website and apply through our online application for those positions for which you are interested and qualified.
- Can't find what you are looking for? Submit your question to: Epicjobs@jhmi.edu.