Web notes  

January 2022

Sponsored Training Opportunities

Visit the Health, Safety, and Environment website. for a variety of instructor-led and online training course options and dates.

New Year! New Inspection Items!

If you work or volunteer in a research laboratory setting at Johns Hopkins, your lab will undergo an annual safety inspection.

There are five particular items that will be addressed this year.

1. Anesthesia Gas Filter Canisters. Absorption charcoal filter canisters serve as temporary scavenging systems for inhalant anesthetics. These canisters must be weighed, installed, used, and discarded according to each manufacturer's safety specifications. Users must document and date initial weight and, subsequently, weigh and date the canister after each use. When full, these canisters must be disposed through the hazardous waste disposal program. Do not dispose in the red bag-lined Biohazard boxes. Please review and post the "Charcoal Canisters Usage Guide 2021" wherever the canisters are used

2. Peroxide Forming Solvents. These chemicals can undergo autoxidation to form unstable and potentially dangerous peroxide by-products. Therefore, all peroxide forming compounds must be marked with at least the date (month/day/year) it is received and the date it is opened (the PI's name or initials are highly recommended to be included as well).
The most common peroxide forming compounds found in labs include (More comprehensive lists can be found at Peroxide Formers List):

    a) Ether (i.e. Ethyl ether, Diethyl ether, Isopropyl ether, Diisopropyl ether)
    b) Tetrahydrofuran
    c) Dioxane
    d) Benzyl alcohol

Peroxide-forming compounds must be disposed of by the following means (by whichever date comes first):

a) Within one year of receipt or within one year of manufacture date (if included on container label)
b) Within six months after opening
c) By the expiration date (if included on container label)
Residual peroxide forming compounds must be disposed of through the Johns Hopkins Hazardous Material Disposal Program. HSE703, HSE705

3. Chemical Waste Disposal. Anyone generating chemical waste in a lab must complete the online Chemical Waste Management training. The training course is accessible through the MyLearning site. Each lab generating chemical waste must have at least one designated Satellite Accumulation Area (SAA) where waste chemicals are stored prior to disposal. A sample SAA sign is provided on pg. 3 of this document. HSE703

4. Environmental (Cold, Warm) Room Safety. Cold and warm rooms are typically unventilated spaces and air exchange only occurs when the door is opened. Therefore, a spill or release of hazardous materials can create a dangerous environment. Lack of ventilation can result in personnel exposure to hazardous/toxic chemicals. The accumulation of flammable vapors can create an explosive atmosphere, which could be ignited by the ignition sources within the room (e.g. fan motors, electrical lab equipment). An oxygen deficient environment can also be created with the release of gases, even inert or non-toxic ones like nitrogen, which displace oxygen. To protect the health and safety of our employees and students, the following materials may not be stored in environmental rooms: liquid nitrogen, compressed gases (with the exception of compressed air), dry ice, flammable liquids, and hazardous chemicals. Limited amounts of hazardous materials can be used for research purposes; contact HSE if you have questions about the amounts. HSE018, HSE046

5. Biosafety Registrations. Principal Investigators must register the use or possession of Recombinant or Synthetic Nucleic Acid Molecules, Infectious Agents/Pathogens, Biological Toxins, and Human Tissues/Cells with the Hopkins Biosafety Office. This requirement applies to all independent investigators; collaborators may not "piggy-back" on each other's registrations. Registration forms are available at: https://www.hopkinsmedicine.org/hse/forms/forms.html. Existing Biosafety Registrations must be renewed annually or terminated. Please direct questions to Tylicia McRae or Weiying Pan at 410-955-5918.

Don't forget the following items… we will continue to look for these items from years past during the annual inspection:

1. Food and drink are prohibited in lab areas. HSE803, BMBL, OSHA 29 CFR 1910.141
2. Please ensure the Laboratory Caution Signage is up-to-date with emergency contact information, including names and off hour phone numbers (cell or home) of two individuals familiar with the lab operations. HSE803
3. Eyewash Logs. It is Hopkins policy that eyewash equipment be inspected weekly. A log must be maintained to document the weekly inspections. A sample log is included on the next page. WARNING: Some stand-alone eyewash and eyewash/shower combination units are not plumbed; and therefore, should not be tested by the lab. Facilities will test the stand-alone eyewash and eyewash/shower combination units on an annual basis. HSE037, OSHA 1910.151(c)

To find a policy:HSE Policies. For more information email HSEInfo@jhmi.edu.

For more information regarding the various Johns Hopkins Safety policies please visit: http://www.hopkinsmedicine.org/hse/policies/index.html.

BioRAFT Chemical Registry

Principal Investigators,

Please remember to complete the initial lab registration in BioRAFT. BioRAFT is an online, 24/7 accessible, software package that is being deployed to serve as the chemical registry for laboratory spaces located on the campuses of Johns Hopkins. Completion of the lab registration in BioRAFT will be reviewed as part of the annual departmental safety survey.

To access BioRAFT, please go to: https://jhu.bioraft.com. After logging in using your JHED, the General Setup Wizard will guide you through the lab set-up. We greatly appreciate your assistance with this project. The staff of Health, Safety, and Environment (HSE) are here to help guide you should you need assistance with complying to these or any other HSE-related policies.

Johns Hopkins 2021-22 Flu Campaign

Onsite Schedules & Locations | Walgreens | Vaccinations & Exceptions | Policy
Flu vaccine for Johns Hopkins employees is here! The inactivated influenza vaccine (injectable) is now being administered to Hopkins employees. (Please see locations & schedules below).

The Johns Hopkins Institutions require health care providers to have annual influenza vaccination or possess an approved qualified exception. Please review the Mandatory Seasonal Influenza Vaccination Policy (HSE048) for more information.

The Influenza vaccine will be administered to Physicians, Faculty, Staff, Employees, Students and Volunteers by Occupational Health Services as listed below.
Johns Hopkins will be partnering with Walgreens during the 2021-22 flu season. Walgreens pharmacists will be giving our employees the flu vaccine, both on-site and at all Walgreens retail locations.

Important Things To Know:

  • Onsite Vaccinations - To comply with physical distancing guidelines. You must make an appointment to receive your flu vaccine.
  • Walgreens Vaccinations - You must either print out a voucher (JHED ID & PW required) or display the voucher on your phone at the time of service to receive the vaccine at Walgreens.? No appointments necessary, walk-ins available. You must upload proof of receiving the vaccine to VMS.
  • Onsite & Walgreens Vaccinations - To help expedite your visit, please fill out the vaccination form prior to your appointment, have a valid Hopkins ID/badge and bring both with you.
  • Vaccinated Outside - If vaccinated outside of a Johns Hopkins mass vaccine clinic or Unit Champion (i.e. Primary Care, CVS, Safeway, etc.), a proof of immunization must be provided to Occupational Health Services to receive credit for the vaccination. This applies even if your provider that gave the vaccine is within the Hopkins network.

Have questions about the mandatory flu vaccination policy? Read these FAQs.

Johns Hopkins Occupational Health Services

Have you had a Hepatitis B Vaccine?
Are you updated on your immunizations?

Check out the many ways part of Johns Hopkins Occupational Health Services' mission can help us prevent the spread of communicable diseases: Preventive Medicine.

For more information regarding the resources available through the Occupational Health arm of the department of Health Safety and Environment please visit: https://www.hopkinsmedicine.org/hse/occupational_health/index.html.

Dual Use Research of Concern (DURC) policies
The United States Government's Policy for Institutional Oversight of Life Sciences Dual Use Research of Concern (DURC) went into effect on September 24, 2015. DURC is defined by the federal government as:

"life research that, based on current understanding, can be reasonably anticipated to provide knowledge, information, products, or technologies that could be directly misapplied to pose a significant threat with broad potential consequences to public health and safety, agricultural crops and other plants, animals, the environment, materiel, or national security."

In the federal policy's current form, there are 15 agents (microbial entities and toxins) that fall under institutional DURC oversight. The current list of 15 agents as well as a list of 7 categories of experiments or experimental effects that would constitute DURC may be found at this website: http://www.hopkinsmedicine.org/hse/ire/regulations.html. Questions regarding DURC should be directed to the Biosafety Office at biosafety@jhu.edu or ire@jhu.edu.

Return to top of Biosafety

January 2022 articles:
Essential Information for Human Subjects Research Teams Related to COVID-19
Fundamentals of Research Coordination: A Course for Research Staff
Coronavirus Research Billing Notices and FAQ
Managing Investigational Product Returns from Research Participants
Update to Organization Policy on Registration of Clinical Trials
Changes in HSR Recertification
Update on Insurance and Research Participant Financial Responsibility Information Sheet: Signature No Longer Required
Change in JHM IRB Review Fees for Commercially-Funded Studies
Data and Safety Monitoring Board Training Manual Now Available
Good Clinical Practice (GCP) Fundamentals: Understanding and Applying GCP to Human Subject Research
Fee Schedule Adjustment for Hospital Services Charged to Clinical Trial Budgets
Changes to NIH-funded Human Subjects Research
Free Resources for Longitudinal Clinical Research Studies
JHM IRB Reliance Requests
Sharing Partnership for Innovative Research in Translation
Johns Hopkins Institute for Clinical and Translational Research
Johns Hopkins Clinical Research Network
Visit Animal Care and Use Committee Website
Current Classes
"Interinstitutional Assurance" Agreement
Health, Safety, and Environment (HSE) presents: Safety in Research Updates
New Year! New Inspection Items!
BioRAFT Chemical Registry
Johns Hopkins 2021-22 Flu Campaign
Johns Hopkins Occupational Health Services
Dual Use Research of Concern (DURC) policies
COVID-19 Funding Opportunities
The Packard Fellowship for Science and Engineering
Michael J. Fox Foundation (MJFF) Challenge
Updated Guidance from NIH on COVID-19 Flexibilities for Applicants and Recipients
COVID-19 and Research Updates
Point of Contact for NIH Loan Repayment Program
JHU SOM Update on NIH Policy on Foreign Involvement
Disclosure of Payments from Foreign Educational Institutions and Government Agencies
Institutional Letter of Support Required for Institutional Training Grant Applications
NIH Policy on Foreign Component Involvement
NIH Policy: Foreign Components Added to a Grant to a Domestic or Foreign Organization

This Month's Departmental Listings

Upcoming Deadlines for January, February and March

Upcoming Events at the Genetics Research Core Facilities


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