Web notes  

January 2021

Health, Safety, and Environment

Visit the Health, Safety, & Environment website.

Sponsored Training Opportunities
HSE sponsors a variety of instructor-led and online training course options and dates.

New Year!! New Inspection Items!!

If you work or volunteer in a research laboratory setting at Johns Hopkins, your lab will undergo an annual safety inspection.

There are four particular items that will be addressed this year

1. Chemical Waste Disposal. Anyone generating chemical waste in a lab must complete the online Chemical Waste Management training. The training course is accessible through the MyLearning site. Each lab generating chemical waste must have at least one designated Satellite Accumulation Area (SAA) where waste chemicals are stored prior to disposal (HSE703).

2. Environmental (Cold, Warm) Room Safety. Cold and warm rooms are typically unventilated spaces and air exchange only occurs when the door is opened. Therefore, a spill or release of hazardous materials can create a dangerous environment. Lack of ventilation can result in personnel exposure to hazardous/toxic chemicals. The accumulation of flammable vapors can create an explosive atmosphere, which could be ignited by the ignition sources within the room (e.g. fan motors, electrical lab equipment). An oxygen deficient environment can also be created with the release of gases, even inert or non-toxic ones like nitrogen, which displace oxygen. To protect the health and safety of our employees and students, the following materials may not be stored in environmental rooms: liquid nitrogen, compressed gases (with the exception of compressed air), dry ice, flammable liquids, and hazardous chemicals. Limited amounts of hazardous materials can be used for research purposes; contact HSE if you have questions about the amounts. Cleaning/disinfection products can also be used, but leave the door open when using them. Another important consideration in environmental rooms is minimizing mold growth. Paper products/cardboard, and other absorptive or porous materials are discouraged in environmental rooms as they can retain moisture, promoting mold growth. Any observed mold growth should be addressed as soon as possible (HSE018, HSE046).

3. Anesthesia Gas Filter Canisters. Absorption charcoal filter canisters serve as temporary scavenging systems for inhalant anesthetics. These canisters must be weighed, installed, used, and discarded according to each manufacturer's safety specifications. Users must document and date initial as well as subsequent usage weights. When full, these canisters must be disposed through the hazardous waste disposal program.

4. Biosafety Registrations. Principal Investigators must register the use or possession of Recombinant or Synthetic Nucleic Acid Molecules, Infectious Agents/Pathogens, Biological Toxins, and Human Tissues/Cells with the Hopkins Biosafety Office. This requirement applies to all independent investigators; collaborators may not "piggy-back" on each other's registrations. Registration forms are available at: https://www.hopkinsmedicine.org/hse/forms/forms.html. Existing Biosafety Registrations must be renewed annually or terminated. Please direct questions to Tylicia McRae or Weiying Pan at 410-955-5918 (HSE500).

To find a policy: HSE Policies or email HSEInfo@jhmi.edu.

For more information regarding the various Johns Hopkins Safety policies please visit the below link:


BioRAFT Chemical Registry
Principal Investigators, please remember to complete the initial lab registration in BioRAFT. BioRAFT is an online, 24/7 accessible, software package that is being deployed to serve as the chemical registry for laboratory spaces located on the campuses of Johns Hopkins. Completion of the lab registration in BioRAFT will be reviewed as part of the annual departmental safety survey.

To access BioRAFT, please go to: https://jhu.bioraft.com. After logging in using your JHED ID, the General Setup Wizard will guide you through the lab set-up.
We greatly appreciate your assistance with this project

Johns Hopkins 2020-21 Flu Campaign

Onsite Schedules & Locations | Walgreens | Vaccinations & Exceptions | Policy

Flu vaccine for Johns Hopkins employees is here! The inactivated influenza vaccine (injectable) will be administered to Hopkins employees beginning September 21, 2020. (Please see locations & schedules below).

The Johns Hopkins Institutions require health care providers to have annual influenza vaccination or possess an approved qualified exception. Please review the Mandatory Seasonal Influenza Vaccination Policy (HSE048) for more information.

The Influenza vaccine will be administered to Physicians, Faculty, Staff, Employees, Students and Volunteers by Occupational Health Services as listed below.

Johns Hopkins will be partnering with Walgreens during the 2020-21 flu season. Walgreens pharmacists will be giving our employees the flu vaccine, both on-site and at all Walgreens retail locations. Both of these options will begin on Monday, September 21, 2020.

Important Things To Know:

  • Onsite Vaccinations - To comply with physical distancing guidelines, you must make an appointment to receive your flu vaccine.
  • Walgreens Vaccinations - You must either print out a voucher (JHED ID & PW required) or display the voucher on your phone at the time of service to receive the vaccine at Walgreens. Please note, use Chrome, Safari or Firefox browser to open voucher. No appointments necessary, walk-ins available. If vaccinated with a voucher, you do not need to submit proof of vaccination. If vaccinated at Walgreens without a voucher (i.e. using insurance), proof of immunization must be provided to Occupational Health Services to receive credit for the vaccination.
  • Onsite & Walgreens Vaccinations - To help expedite your visit, please fill out the vaccination form prior to your appointment, have a valid Hopkins ID/badge and bring both with you.
  • Vaccinated Outside - If vaccinated outside (i.e. Primary Care, CVS, Safeway, etc.) of Johns Hopkins, a proof of immunization must be provided to Occupational Health Services to receive credit for the vaccination.
  • Vaccinated Outside - For the East Baltimore Campus, Flu Clips are available at the Employee Health and Wellness Clinic (EHWC) located in the Phipps Building, 3rd floor, Monday - Friday, 8am-3pm. For all other campuses, please call or email your Occupational Health Services office for flu clip locations. You must provide proof of receiving your vaccine or already used the self-submit online tool. If you received your vaccine at Walgreens, please wait until you receive the email confirmation or bring your receipt from the store.

Have questions about the mandatory flu vaccination policy? Read these FAQs

Hopkins Onsite Vaccination Schedules & Locations

Dual Use Research of Concern (DURC) policies:
The United States Government's Policy for Institutional Oversight of Life Sciences Dual Use Research of Concern (DURC) went into effect on September 24, 2015. DURC is defined by the federal government as:

"life research that, based on current understanding, can be reasonably anticipated to provide knowledge, information, products, or technologies that could be directly misapplied to pose a significant threat with broad potential consequences to public health and safety, agricultural crops and other plants, animals, the environment, materiel, or national security."

In the federal policy's current form, there are 15 agents (microbial entities and toxins) that fall under institutional DURC oversight. The current list of 15 agents as well as a list of 7 categories of experiments or experimental effects that would constitute DURC may be found at this website: http://www.hopkinsmedicine.org/hse/ire/regulations.html. Questions regarding DURC should be directed to the Biosafety Office at biosafety@jhu.edu or ire@jhu.edu.

Return to top of Biosafety

January 2021 articles:
Essential Information for Human Subjects Research Teams Related to COVID-19
Third Thursdays with the ICTR Lecture Series - Biomarker Development Metabolomics Unit, January
Third Thursdays with the ICTR Lecture Series - Biomarker Development Metabolomics Unit, February
Coronavirus Research Billing Notices and FAQ
Managing Investigational Product Returns from Research Participants
Update to Organization Policy on Registration of Clinical Trials
Changes in HSR Recertification
Update on Insurance and Research Participant Financial Responsibility Information Sheet: Signature No Longer Required
Change in JHM IRB Review Fees for Commercially-Funded Studies
Data and Safety Monitoring Board Training Manual Now Available
Good Clinical Practice (GCP) Fundamentals: Understanding and Applying GCP to Human Subject Research
Fee Schedule Adjustment for Hospital Services Charged to Clinical Trial Budgets
Changes to NIH-funded Human Subjects Research
Free Resources for Longitudinal Clinical Research Studies
JHM IRB Reliance Requests
Sharing Partnership for Innovative Research in Translation
Johns Hopkins Institute for Clinical and Translational Research
Johns Hopkins Clinical Research Network
Visit Animal Care and Use Committee Website
Current Classes
"Interinstitutional Assurance" Agreement
Health, Safety, and Environment (HSE) presents: Safety in Research Updates
COVID-19 Funding Opportunities
Packard Fellowships for Science and Engineering
Kleberg Foundation Medical Research Program
Michael J. Fox Foundation (MJFF) Challenge
Updated Guidance from NIH on COVID-19 Flexibilities for Applicants and Recipients
COVID-19 and Research Updates
New System to Request Outgoing Subawards
Point of Contact for NIH Loan Repayment Program
JHU SOM Update on NIH Policy on Foreign Involvement
Disclosure of Payments from Foreign Educational Institutions and Government Agencies
Institutional Letter of Support Required for Institutional Training Grant Applications
Notice to the Johns Hopkins Community Regarding the National Science Foundation Grant Reporting Requirement for Harassment Findings and Actions
Prohibited Mention of Prior Review for New Replacement Applications
NIH Policy on Foreign Component Involvement
NIH Policy: Foreign Components Added to a Grant to a Domestic or Foreign Organization
Why Project Outcomes Matter in your Interim and Final Research Performance Progress Report (RPPR)
NIH Matchmaker, A Tool For Finding Similar NIH Projects
NIH Video Tutorials on How to Apply for Grants

This Month's Departmental Listings

Upcoming Deadlines for January, February and March

Updates and January Events at the Genetics Research Core Facilities


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