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School of Medicine
Medical Records & Privacy Information
Obtain Copies of Your Records
Medical Records are managed by the Health Information Management Department (HIM). The HIM Department is open to the public:
Monday – Friday 8:00 am –5:00 pm (excluding holidays)
To request a copy of your medical records, for yourself or to have your medical records sent to a third-party download and complete the "Requests by Patient or Patient Representative for Copy of Health Information" form, clearly stating the dates of service, the specific type of record(s) needed, and all other information indicated on the form. This form may also be obtained in the HIM Department, or you may request to have the form mailed, e-mailed, or faxed to you. Mail, fax, or drop off your completed form to the applicable HIM Department to the address/fax number listed below.
MD Statute allows up to 21 days to process requests for copies of medical records. We prioritize record copy requests that are related to direct patient care. If your records are needed for a healthcare related appointment, please provide the appointment date. We are not able to fulfill requests when the request form is incomplete. Incomplete request forms will be returned.
If you are picking up a copy of your record, photo ID will be requested. Please note that only the patient or patient representative may pick up a copy of the record, unless otherwise indicated in writing by the patient or patient representative.
For Requests from Persons Other than the Patient
To obtain a copy of medical records for someone other than yourself, download the applicable form:
- Authorization for Release of Health Information
- Authorization for Release of Mental Health Information
Have it completed by the patient or patient representative clearly stating the dates of service, the specific type of record(s) desired and all other information indicated on the form. These forms may also be obtained in the HIM Department or you may request for the form(s) to be mailed or faxed to you. Mail, fax, or drop off the completed form to the applicable HIM Department address/fax number listed below.
In accordance with Federal and Maryland law, processing fees and copying charges may apply.
If the record is being released directly to you or your private physician or another health care facility, there is no charge associated with copying your records.
For copies released directly to a third party upon your request or the request of your patient representative, a fee of $6.50 will apply for the portion of your medical record maintained electronically, and a fee of $0.07 per page plus a $0.90 flat labor fee will apply for the portion of your medical record maintained on paper or microfilm, consistent with Federal and Maryland state law.
Additional record copy fees, consistent with Federal and Maryland law, will be applied to all third party requests.
The Johns Hopkins Hospital contracts with CIOX Health to process certain record copy requests. If there is a charge for records, an invoice will be issued from CIOX Health, including payment instructions.
Birth and Death Certificates
The Johns Hopkins Hospital does not issue birth or death certificates. To receive a certified copy of a birth, death or fetal death certificate, please visit the Maryland Department of Health and Mental Hygiene, Division of Vital Records, or call them at 410-764-3038 (local) or 1-800-832-3277 (toll-free).
|For General Medical Records||For Mental Health Records|
|Mailing Address||The Johns Hopkins Hospital|
Health Information Management Department
600 North Wolfe Street
Phipps Building, Room B150
Baltimore, MD 21287
|The Johns Hopkins Hospital|
Psychiatry Health Information
Meyer Building, Room 140
Baltimore, MD 21287-1016
|Phone Number||General Reception: 410-955-6044||410-955-5994|
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