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Child Safety Policy and Registration

On June 27, 2012, Johns Hopkins University introduced its Policy on the Safety of Children in University Programs. The Office of Student Pipeline Programs at Johns Hopkins University School of Medicine has been asked to implement the procedures for meeting the requirements and recommendations in the Policy. For any questions or concerns, please email SOMYouthPrograms@jhmi.edu.

For more information on child safety, please visit this website.

Who is Required to Complete this Process?

Any affiliated SOM programs/groups that work with youth/children under 18 years old, in any capacity and for any length of time, must complete this process. All affiliated SOM programs/groups must complete the process below to be in compliance with the policy.

What Is the Process?

  1. Registration
    • Affiliated SOM Program/Group Registration (Must be completed by the primary contact(s) for the affiliated SOM program/group)
    • Adult/Mentor Registration (parents/guardians who work with their own children DO NOT need to be included in this registration)
    • Youth/Child Registration (This registration is required when activities are NOT taking place at a partner organization site. If activities are taking place at a partnering organization site, you do NOT need to complete this registration.)
  2. Training: All adults/mentors who work with youth/children in any capacity and for any length of time must complete this online training (Parents/guardians DO NOT have to compete this training when working with their own children). Email the certificate of completion to SOMYouthPrograms@jhmi.edu. Please note that this training must be completed annually. To access the training:
    • JHU and JHH employees and students can log into the training with their JHEDs through this link. Or, they can access myLearning through my.jh.edu, navigate to education, then to myLearning, and then search for the course titled Training on the Safety of Children in University Programs. The training is hosted by myLearning and requires that pop-up blockers are disabled.
    • Non-JHU or Non-JHH affiliates can access the training through this website and follow these instructions: (a) For "location/division" insert: SOM Youth Programs and (b) for "ID" insert your program/group name (e.g., SNMA BASE, Bamboo Sprouts, MERIT, etc.).
  3. Adult/Mentor Code of Conduct: All adult(s)/mentor(s) (anyone 18 years of age and older) must complete this form. It provides specific reporting procedures you must follow if you have reason to believe a youth/child (under 18 years old) has been subject to abuse or neglect. You are encouraged to keep a copy for your records to reference when appropriate. Email a signed copy of the Adult/Mentor Code of Conduct to SOMYouthPrograms@jhmi.edu
  4. Screening: All adults/mentors (18 years and older) have to have a criminal background check completed prior to interacting with any youth/children (younger than 18 years old).JHUSOM students may count their criminal background check results to fulfill this requirement so long as it has been conducted in the last five years and you can provide proof there were no adverse records found (email: SOMYouthPrograms@jhmi.edu).Non-Hopkins affiliated adults/mentors must complete a background check through JHUSOM or provide proof there were no adverse records found during a background check (through JHUSOM) within the last year. To get a background check through JHUSOM, please contact the Office of Student Pipeline Programs at SOMYouthPrograms@jhmi.edu.
  5. Hopkins ID Badges for Minors (Only for programs whose youth/children will be on the JHUSOM campus): For each minor, please email the following to SOMYouthPrograms@jhmi.edu:
    • Headshot of the minor
    • Full name of  the minor
    • Title of program the minor is affiliated with (e.g., MERIT, SNMA BASE, etc.)
    • ***Please note the primary contacts listed on the program registration form will be listed on the back of the ID in case of emergencies or if security needs to contact the adults in charge. IDs must be worn at all times on the JHUSOM campus.
  6. Checklist:
  7. NOTE: Additional requirements may be needed such as fingerprinting, which is required for persons who are employed to work in the covered program. These generally include persons who care for, supervise, work with, or otherwise have access to or contact with children through these programs. See Section II.B. of the Policy on the Safety of Children in University Programs.

What is the Approval Process?

Once (1) the registration is completed for the affiliated SOM program/group and adults/mentors and (2) all adults/mentors are trained and screened, the Office of Student Pipeline Programs will verify all documentation. If minors from your program will be on the JHUSOM campus, name badges will then be produced for each youth/child and for adults who do not already have a Hopkins ID that must be worn at all times while on the JHUSOM campus. If they are not wearing their badges, they may be asked to leave. Replacement badges will cost $10. Primary contacts will be contacted to pick up the badges from the Office of Student Pipeline Programs, located in Reed Hall, Room 426 (1620 McElderry Street, Baltimore, MD 21205). Primary contacts are responsible for distributing the badges to their youth/children and adults.

What is the Renewal Process?

At least once a year (generally in the fall) programs must re-complete this process. Also if primary contacts change, you will need to inform the Office of Student Pipeline Programs at SOMYouthPrograms@jhmi.edu, so we can update our forms.