Departmental Graduate Aid (DGA) functionality is a component of the Integrated Student Information System (ISIS). DGA is an online application that allows departmental users to input funding support for students in their programs.

US Department of Education federal regulations considers this funding support as financial aid. As a result, the Financial Aid Office is required to capture and report on this data.

DGA: Training

All departmental users must complete DGA 2.0 Training before access is granted to input data into the ISIS system.

Training for the DGA application is available online via the Johns Hopkins University Human Resources Talent Management and Organization Development website.

Scroll to the "Integrated Student Information System (ISIS)" area and complete the following online courses:

• ISIS: Navigating in ISIS
• ISIS: Departmental Graduate Aid
• I am a new user. How do I get access to DGA?

DGA: System Access & Configuration

1. Submit your access request via email to the Financial Aid Office ([email protected]). Include the following information:
   • Verification of ISIS Training
   • Name
   • Title
   • Email Address
   • Telephone Number
   • JHED ID
   • Department Name

For New DGA Users

1. Once you have been notified by the Financial Aid Office that access has been established, confirm your access by logging into the production website at https://isis.jhu.edu
2. Issues regarding access should be sent to the Financial Aid Office ([email protected]).
3. For system configuration details, refer to page 1-6 of your Departmental Graduate Aid 2.0 ISIS Training Guide.

DGA: Effective Dates

1. Input data for the academic year (both FALL AND SPRING SEMESTERS) using the effective dates as follows.
2. If you are entering DGA after the date(s) listed below, you must use the current calendar date. The DGA online system will not allow you to input past date(s).
3. Amounts should be split to denote separate FALL and SPRING allocations.

2014-2015 Effective Dates

DGA: Data Input

1. To meet the various SOM and other University deadlines, DGA transactions should be input as soon as possible, beginning Monday, July 13, 2015.
2. DGA transactions for student support is required and should be input for your students in the following areas:

3. The Financial Aid Office will not prepare award packages for students until departmental graduate aid information is input into the system.
4. Account Numbers: Refer to page 1-10 of the Departmental Graduate Aid 2.0 Training Guide
5. Note that if an eight digit internal order is used as the cost object, it should be padded with two leading zeros to conform to the ten character cost object requirement. For examaple, 80000001 should be input into DGA as 0080000001.

DGA: Funding Support

Dean's Funding

1. Departmental funding levels for dean's support should be commensurate with that of the prior academic years funding, unless increases are approved by the Dean of Education.
2. Please exercise discretion in using the Dean's account.   Misuse will result in charges to your department's general funds account being charged and will be reported to the department's director.  
3. When the Department provides UHS/ health/dental insurance and stipend support ( funded via an outside source such as NIH), the Dean will provide tuition support if the department does not have a funding source.
4. The account to use for Dean's funding is 1017000001-xxxxxx-0080000023 (where "xxxxxx" represents the GL value

Tuition Support

1. Please use the appropriate  "Tuition Support" codes in the DGA application as follows:

2. This selection criteria, described in item 1 above, applies to all other DGA transactions codes.
3. Enter the appropriate "Fund", "GL", and "Cost Object" values
4. Please choose the appropriate source, i.e. fed, pri, ins, to identify federal, private and institutional sources of aid.

DGA: Reporting

Each department is expected to generate and review reports of their DGA transactions to ensure accuracy. Refer to page 1-21 of the Departmental Graduate Aid 2.0 ISIS Training Guide for more information.

DGA: Contacts

Questions, comments, concerns?  Your points of contact are: