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Faculty Policies, Appointment Information and Forms

Faculty Policies

Gold Book - Policies and Guidelines Governing Appointments, Promotions, and Professional Activities of the Full Time Faculty

Blue Book - Policies and Guidelines Governing Appointments, Promotions, and Professional Activities of the Part Time Faculty

Faculty Offer Letter Templates

Frequently Asked Questions

The offer letter templates must be used in conjunction with your approved departmental compensation plan.  Select the correct template for clinical or basic science faculty, and adjust the various clauses to match your department’s plan.  Note that, while three different methods of calculating bonuses are provided, each department should have one consistent method that they use for all faculty.  Refer to the Compensation Definitions and the resources of the Clinical Practice Association for more information.  Faculty recruitment may require finance office review, and for clinical faculty may require review for fair market value review.

Be sure to attach the correct exhibits:

  • The current HIPAA Certificate can be found here
  • The current Noncompete can be found here

If there are unique circumstances for your recruitment, contact Faculty Affairs for further guidance on changes to the offer template.

Basic Science Faculty Offer Letter

Clinical Faculty Offer Letter

Faculty Appointment Paperwork

Transmittal A

  • Use for all primary appointments, except Assistant Professor, Visiting Assistant Professor, Adjunct Assistant Professor and ASTP faculty; also to be used for all secondary/joint appointments

Transmittal B

  • Use for primary Assistant Professor, Visiting Assistant Professor, and Adjunct Assistant Professor

Transmittal C

  • Use for Advanced Speciality Training Program (ASTP) Trainees

Request for Change in SOM Faculty Appointment

Transmittal Addendum - Foreign Funding

 

Templates for Notice of Non-Renewal and Salary Reduction

These templates are provided to assist department directors and administrators in providing appropriate notice to faculty members of the nonrenewal of their faculty appointments, and/or of any proposed reduction in the portion of their salary that is subject to the Gold Book guarantee.  These forms should not be used for making changes to other elements of faculty compensation, such as additional or bonus compensation.

Prior to issuing a salary reduction or non-renewal letter, the department should contact the Office of Faculty to permit review of any issues of potential concern.

Select the correct form for the faculty rank, and pull the current faculty appointment letter to ascertain the correct dates to insert.  Consult section V.B of the Gold Book for guidance.  Remove all document headers and highlighted or bracketed instructions and placeholders from the final letter.  Consult the Office of General Counsel before making any changes to a template.

 

Contact the Office of Faculty before sending a faculty member a letter proposing a salary reduction.  Consult with the Office of Faculty on any performance related issues before sending a nonrenewal letter.

Frequently Asked Questions

Nonrenewal Template - Associate Professor

Nonrenewal Template - Assistant Professor

Nonrenewal Template - Instructor

Nonrenewal Template - Special Faculty Ranks

 

Salary Reduction Template - Professor

Salary Reduction Template - Associate Professor

Salary Reduction Template - Assistant Professor

Salary Reduction Template - Instructor

Salary Reduction Template - Special Faculty Ranks

(all salary reductions must be approved by Janice Clements, Vice Dean for Faculty, before distribution to faculty member)

Salary Reduction and Notice of Nonrenewal - Associate Professor

Salary Reduction and Notice of Nonrenewal - Assistant Professor

Salary Reduction and Notice of Nonrenewal - Instructor

Salary Reduction and Notice of Nonrenewal - Special Faculty Ranks

(all salary reductions must be approved by Janice Clements, Vice Dean for Faculty, before distribution to faculty member)

 

Full Time to Part Time

Personal LOA

 

Faculty Reappointments

Faculty Reappointment Instructions

Faculty Reappointment Database User’s Guide

RRC Cover Sheet

 

 

Updated 11/2/2018