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SHINE Conference

IN-PERSON | VIRTUAL | ON-DEMANDApril 17-19, 2023 healthcare workers conference advance to content
 

Abstract Submission

You are invited to submit an abstract for a podium or poster presentation at the 2023 SHINE Conference. Share your evidence-based practice (EBP), quality improvement (QI), and/or research project(s) with your nursing colleagues across the health system..  Abstracts are being accepted until November 20, 2022 (11:59 PM EST).

                                              ​​​​​​SUBMIT ABSTRACT

    • All Johns Hopkins nursing staff, who report to the Department of Nursing,  are eligible to submit an abstract. This includes registered nurses, licensed practical nurses, certified nursing assistants, medical assistants, etc.   

    • The work or project must be nurse-led. This means, the primary author must be nursing staff. 

    • Unfinished projects may be considered; the project must be finished by the time of presentation submission, February 19, 2023 (11:59 PM EST). For EBP projects, at least the evidence appraisal and summary must be completed by the time of abstract submission. For QI and research projects, at least the data collection must be completed by the time of abstract submission. In addition, a detailed plan of how the project will be completed must be included in the abstract. Note: your abstract will be stronger as a completed project. 

    • Nurse Residency Program (NRP) projects can be submitted on a case-by-case basis. Contact the Johns Hopkins Center for Nursing Inquiry at nursinginquiry@jhmi.edu to determine your eligibility. 

    • Abstracts that have been previously accepted and/or presented at other nursing conferences are eligible for submission. These abstracts will go through the same review process as any other abstract.  

    • Abstracts that have been previously accepted and/or presented at past SHINE Conferences are not eligible for submission. 

  • By submitting an abstract, you agree to present during the 2023 SHINE Conference. You can submit your project to be considered for a poster presentation, podium presentation or both. 

    Poster Presentations: Posters will be displayed in-person at each affiliate, as well as in the virtual Poster Hall. If selected to present, presenters are strongly encouraged to record a brief audio overview of their project. Participants will be able to listen to the narrations while they view posters in the virtual Poster Hall. 

    Podium Presentations: Podium presentations will occur in-person and virtually. Presentations will also be recorded and made available for on-demand viewing after the event. Each presenter is allotted 15-20 minutes for their presentation with 10 minutes for audience questions.  

  • All abstracts must be submitted online by November 20, 2022 (11:59 PM EST).  The submission system is simple and will provide step-by-step instructions to guide you through the process. You can access the submission system here

    A suitable submission includes:

    • responses to the questions in the submission system (e.g. demographic and contact information);
    • a completed abstract template uploaded to the submission system (see the Abstract Templates section for more information);
    • and a Conflict of Interest and Disclosure Form uploaded to the submission system (see the Conflict of Interest and Disclosure section for more information).
  • All abstracts must be written using the below templates: 


    The templates will help you develop a robust conference abstract. Complete each section of the appropriate template carefully, and upload to your online submission. Incomplete abstracts or abstracts that do not adhere to the templates cannot be processed and will not be reviewed. No exceptions granted. 

  • Corresponding Author: At the time of submission, a corresponding author must be designated. The corresponding author does not need to be the primary author; the corresponding author does not need to be included as an author in the submission.  The corresponding author will be the sole point of contact for information regarding the submission and is responsible for the following: 

    • Ensuring each contributing author reviewed and approved the content of the abstract. Failure to receive approval from each contributing author will result in the abstract being disqualified. 
    • Ensuring, the departmental Director of Nursing or designee has reviewed and approved the abstract submission.  For more information, review the Publication and Presentation Review and Approval Protocol
    • Ensuring the primary author is aware of the disclosure requirements and completes a Conflict of Interest and Disclosure form.  
    • Arranging for an author to present the abstract, if the abstract is selected. 

     

    Contributing Author(s): At the time of submission, all authors must be identified. Additional authors cannot be added, and the sequence of authors cannot be changed after the submission deadline. The sequence of authors should be determined by overall contributions. The person who made the most significant contribution is known as the primary author. The primary author should be listed first. It is common practice to list the senior author last.  

  • All abstracts will undergo a double-blinded peer review process. This means reviewers and author(s) will not be revealed to one another. Blinded abstracts are sent to a minimum of two independent reviewers. Reviewers are not involved in decisions about abstracts which they have written themselves or have been written by family members or colleagues. The reviewers will evaluate each component of the abstracts for quality and merit using a standardized scoring rubric (0 = absent, 1 = vague, 2 = some, 3 = adequate , 4 = thorough ).

    Incomplete abstracts or abstracts that do not adhere to the templates cannot be processed and will not be reviewed. No exceptions granted.  

    Notifications will be sent to the corresponding author by January 1, 2023. Only the person listed as the corresponding author will receive this notification. The corresponding author is then responsible for notifying all co-authors.

  • The primary author must complete a Conflict of Interest (COI) and Disclosure Form. Upload the completed COI Form to your online submission. A COI is any financial relationship or perceived financial relationship which may impact a person's professional judgement. A COI depends on the situation and not on the actions or character of an individual investigator.

 

Support Sessions

Are you planning to submit an abstract to the annual SHINE Conference? Stop by one of our abstract support sessions! You can briefly pop in to ask a question, or you can attend the entire session to receive one-on-one abstract writing support. No registration necessary.

 

Questions? 

If you have questions about the abstract submission process, visit our Frequently Asked Questions page or contact the Johns Hopkins Center for Nursing Inquiry at nursinginquiry@jhmi.edu

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