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Changes in Research
1. Why must changes in research be reviewed?
2. What is required prior to JHM IRB review?
3. How will the changes in research request be reviewed if the research qualified for expedited review in the past?
4. How will the change(s) in research request be reviewed if the research required convened review in the past?
5. What action may the IRB take on a change in research request?
Federal regulations require that changes to IRB approved research may not occur without prior IRB review and approval, unless a change is required to eliminate an apparent immediate hazard to subjects. If the change was made to eliminate an apparent immediate hazard to subjects, it should be submitted to the JHM IRB promptly for review. “Prompt” reporting at Johns Hopkins Medicine means as soon as possible, but not later than ten (10) working days.
Approval notices sent to the PI by the JHM IRB state the requirement for JHM IRB review and approval of any changes to approved research prior to the activation of those changes.
To initiate the review of a change in research request, the PI must submit a Further Study Action for Changes in Research (CIR) in eIRB. Any requested changes to the application will be made through the CIR. If the request involves a change to the protocolor Consent Form, a tracked-change version of the revised documents must be uploaded as part of the CIR. All new documents which are part of the request must also be uploaded to the appropriate section of the eIRB application through the CIR.
If the research met the criteria for expedited review during the initial or last continuing review, and the proposed change does not affect that status, the JHM IRB review will be conducted using an expedited review procedure. If the proposed change does not qualify for an expedited review procedure, the proposed change will be reviewed at a convened meeting of the JHM IRB and the status of the study will be changed from expedited review to convened review.
(a) If the research required convened review at the initial or last continuing review, but the proposed change is minor, the JHM IRB review may be conducted using an expedited review procedure.
(b) If the research required convened review at the initial or last continuing review and the change is not minor, the review of the request must be conducted during a convened meeting of the JHM IRB.
Major modifications - Convened review:
Minor modifications - Expedited Review Criteria:
NOTE:The above examples are presented as general guidelines only. Specific amendment classifications are made on a case-by-case basis.
The JHM IRB may act on a change in research request in one of three ways:
- The request may be approved;
- The request may be approved with administrative changes to be addressed by the PI;
- The request may be tabled pending submission of revisions;
- The request may be disapproved
(Note: a request may not be disapproved in an expedited review procedure. If the reviewer determines that the request should be disapproved, the request will be scheduled for review at a convened meeting.)
Written notification of actions taken after review of the request is provided to the PI through eIRB. If the action is approved, the final approved version of respective consent form(s) will be will be uploaded in eIRB. The research and consent forms are approved only for the period specified by the IRB. Generally, approval of a change(s) in research will not change the date that the research will expire. If a consent form is revised in association with the change(s) in research, it is valid only until the original approval date for the research expires. In cases where the request is disapproved, the IRB will provide its rationale for the action taken.