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Submission Guidelines

Dates and Deadlines
Call for applicationsSeptember 12, 2019
Deadline for Phase I proposalsemail by 5:00 p.m., November 16, 2019
Invitation to submit Phase IIJanuary 4, 2019
Deadline for Phase II proposalsemail by 5:00 p.m., March 14, 2020
Grant announcement(approx.) May 15, 2020
Funds to be availableMay 15, 2020

Application Process

Phase 1

Length: 2-page maximum, 12 point font


  • Team members' names
  • CV of PI (list of other team members and their role)
  • Attestation that department chair will provide time if grant monies are received
  • Attestation from the training program director (if not the PI) that they agree to pilot/test tools/methods in their residency/fellowship program
  • A two page maximum description of the project including a brief description of the problem to be addressed, project design, methods to assess project success

Only ONE application per residency or fellowship program will be considered.

Submit Phase I Application

Phase II (by invitation)

Length: 10-page maximum (excluding bibliography, biosketches, and CV); 12 point font


  • Title page with title of project (not counted in total page count)
  • Abstract (one page or less)
  • Background
  • Description of the problem to be addressed /needs assessment
  • Project design (description of the project, process of implementation, identified learners)
  • Assessment methods
  • Generalizability within Johns Hopkins and beyond the institution
  • Project timeline
  • Brief budget description

Note: Grant is not renewable.

If you have questions, please contact:

  • Joseph Cofrancesco Jr., M.D., M.P.H., director of the Institute for Excellence in Education at and/or
  • Jessica Bienstock, M.D., M.P.H., Associate Dean for Graduate Medical Education at

Components of a Successful Application

Essential to any successful application will be documentation of sustainability of the model, generalizability of the model to related residency/fellowship programs at Johns Hopkins, as well as potential to disseminate the work to become a national model.

Applications should focus on one or more of the following areas (grants should not try to address all areas):

  1. Demonstration and evaluation of successful tools and methods to teach and assess resident/fellow competency in:
    • Partnering with patients and families to reach shared therapeutic goals including end of life decision making
    • The essential medical, diagnostic or surgical skills/procedures essential to the resident’s/fellow's field
    • Teamwork, professionalism, and interprofessional collaborative practice
    • Understanding the needs of patients across a broad range of socioeconomic and cultural backgrounds and the social determinants of health
  2. Developing and assessing methods to provide feedback and coaching to residents/fellows.
  3. Demonstration and evaluation of tools or methods, such as Individual Learning Plans (ILPs), to provide residents/fellows with the skills necessary to take responsibility to achieve competence in their field by graduation and become a life-long learners.
  4. Developing methods to provide residents/fellows with data about their practice habits and how they can use that data to improve their practice.
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