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FAQ’s for Student Applicants/Parent’s Guardians

Application Process:

How may a student obtain an application?

Please visit our website: www.hopkinsmedicine.org/summerjobs. We are accepting online applications from January 7th, 2016-February 15th, 2019. Should any applicant to the Johns Hopkins Summer Jobs Program require special assistance or accommodation during any part of the application process, please contact the Strategic Workforce Planning & Development office at 443-997-4585. For TTY users, call via Maryland Relay or dial 711.

How are students placed in their internship/worksite?

Student placements are selected by matching the applicant's interest to the participating departments' interest.

What kind of information should be included in the teacher recommendation that will be helpful for the selection committee decision making process?

We encourage teachers to put the most accurate and truthful information possible regarding the applicant.

If a student is under the age of 18. How does he or she obtain a work permit?

Work permit instructions and the online application can be found at http://www.dllr.state.md.us/labor/wages/empm.shtml.

What if students have to go to summer school for a portion of the summer jobs session?

Applicants are required to attend all of the scheduled trainings and entire work days for the program. Students who cannot attend all of the sessions and work days may be asked to withdraw from the program.

Can students who live in the county participate in the Summer Jobs Program?

The Summer Jobs Program is mainly available for Baltimore City school students who live in the city. However, there is very limited space for Baltimore County students who live in the county but attend a Baltimore City school.

Can the school provide information on background checks and health screenings/immunizations?

The JHSJP conducts its own background checks as required for employment. Immunization records are required for the participants of the JHSJP.

Why is there a dress code?

The dress code encourages uniformity and professionalism among participants in the work setting.

What if a student has a college tour or some other academic obligation during one of the required sessions?

Applicants are required to attend all of the scheduled trainings and entire work days for the program.

Will participants be excused for vacations that fall during the summer program's scheduled day?

No. Participants are expected to work full days for the duration of the program. Vacation time will not be paid and may result in termination from the program.

 

Interview:

How do applicants proceed to take an interview?

Applicants must be a Baltimore City resident or attend a Baltimore City school; must be 15 years old by March 31, 2016; and submit a completed application with required documentation by the provided deadline.

Where will the interview take place?

Applicants who successfully complete the online application and submit all required documents will receive information and a formal invite to the Interview Session. The interview will take place at 1101 E. 33rd Street Baltimore, MD 21218.

What will the applicant need to bring to the session?

Students are required to bring the following to the interview session:
- School picture ID, Driver's License, or MD State ID
- Printed copy of personalized Interview Session email invitation(this correspondence)

What are the applicants required to wear to the interview session?

The following attire is acceptable to wear to the interview:
- dress pants, shirt, tie, blouse, skirt
The following attire is not acceptable to wear to the interview:
- flip flops, sweat suits, tank tops, jeans, capri pants, miniskirts or tennis shoes.

 

Next Steps:

What happens after the interview session?

Applicants will be notified by the end of the interview session if they have been selected to move forward in the process, which includes:
- I-9 Process
- Work Permit (if not yet 18 years of age by the start of the program)
- Criminal Background Packet & Acknowledgment (if 18 years of age or older by the start of the program.)

 

 

I-9 Process:

Where will the I-9 process take place?

Applicants will receive instructions to complete Part 1 of the I-9 process online prior to his/her interview session. Part 2 of the I-9 process will be done in-person at 1101 East 33rd Street, Baltimore, MD 21218 during the scheduled interview session.

What does the applicant need to bring to the I-9 process?

Applicants will receive details regarding the I-9 process in his/her formal invitation to interview. This invitation will include a list of unexpired and ORIGINAL documents that must be presented during the scheduled session.

 

Work Permit/ Background Check:

Where can a minor obtain a work permit?

Minors may obtain a work permit from http://www.dllr.state.md.us/labor/wages/empm.shtml. Applicants who successfully complete the Interview session will receive a Next-Steps packet with specific instructions on how to properly fill out the work permit.

What if an applicant is at least 18?

If an applicant is over the age of 18, filling out a work permit will not be necessary. However, any applicant who is at least 18 will need to do a background check provided by the Johns Hopkins Institution.

 

Occupational Health:

Where will applicants go for their Occupational Health Screening and reading?

Applicants will receive details regarding when and where to report for this step in the process during the Interview Session. They will receive a Next Steps packet that will provide all details needed to complete this step in the process.

Are parents allowed to attend the Occupational Health Screening?

For safety and confidential purposes, only parents/guardians will be allowed to accompany students during their Occupational Health appointment(s). All other individuals will not be allowed to accompany students.

Can a personal physician issue the TB test?

Yes, students may have their TB test done by their own physician. However the test must be completed by the specified deadline and still cleared by Johns Hopkins Occupational Health personnel.

 

Orientation:

What is the Johns Hopkins Summer Jobs student orientation?

The Johns Hopkins Summer Jobs Program (JHSJP) orientation is designed to enhance each student interns understanding of each component of the program. This orientation will provide all necessary information, expectations and help with any questions or concerns regarding the JHSJP.

Is the JHSJP orientation mandatory?

Yes, the orientation along with all other scheduled sessions are required for students to attend.

What if a student cannot attend their scheduled orientation?

The student should contact the JHSJP office immediately to notify the program of the schedule conflict. In turn JHSJP staff will notify the student/parent/guardian if there is availability to reschedule.

What is the attire for the student orientation?

The following attire is acceptable to wear to the orientation: school uniform, dress pants, shirt, tie, blouse, skirt
The following attire is not acceptable to wear to the orientation: flip flops, sweat suits, tank tops, jeans, capri pants, miniskirts or tennis shoes.

 


FAQ's for Selected Participants

ESS

What is ESS?

ESS stands for Employee Self Service. Employee Self Service is an online forum that allows program participants (who are now considered employees for the program duration) to complete and update the following in their online profile:
- Update permanent address
- Update emergency contact information
- View personal data and work addresses
- Update direct deposit information
- Make changes to tax withholding information
- View pay statements
- View time statements displaying hours worked

What does an employee need to set up their ESS?

Employees need to know their social security number and their personal information (address, email, phone number etc.) to set up their ESS.

What does an employee need to set up their direct deposit?

Employees should know their bank account number and their bank's routing number. The direct deposit set up is located under the heading of Payroll Information.

How does an employee file for tax exemptions?

An employee can find the Federal and State withholding option under the Payroll Information heading. Once the employee clicks the on the withholding option the employee should be able to edit the information to file for an exemption ***** JHSJP recommends that the parents and the students file for tax exemption together for the correct information to be processed. Please note that failing to submit the correct information is considered perjury under the law. *****

Where can an employee go to view their latest pay statement?

An employee can find their pay statement under the Payroll Information heading. There, the employee will see the option for Pay Statement. Once the employee clicks that option, the latest pay stub should appear. Please note that pay statements will not be available for viewing while the student time sheets are being processed.

Who does an employee contact if they have any issues and concerns with ESS?

JHSJP students should contact the JHSJP office at 443-997-4585. Students can also contact HR Shared Services at 443-997-5828.

 

Professional Development Sessions:

What topics are covered during the Professional Development Friday sessions?

Friday sessions are geared to provide participants with a well- rounded perspective on topics related to personal /professional development and planning for their future. Topics vary from college readiness to financial literacy to cultural awareness.

When will the JHSJP Professional development sessions take place?

Professional Development Sessions will be held on each Fridays for the duration of the program. Thus, students will only report to their assigned worksite Monday-Thursday of each week, unless instructed otherwise by the programs central office. Professional Development Sessions will be held at a central location in Baltimore City. Student interns are required to arrange their own transportation to and from each session. In the event of weather emergency, students/parents/guardians will receive notifications via email, so that they can plan accordingly.

Are the Professional Development sessions required?

Yes, the Professional Development sessions along with all other scheduled sessions are required for students to attend.