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Minutes: October 18, 2006

3 p.m., Wednesday, October 18, 2006
School of Medicine Administration, Board Room 103

PRESENT: Drs. Bluemke, Dagnelie, Efron, Gultekin, Honeycutt, Kravet, Lehmann, Liu, McCarthy, Mears, Pidcock, Schramm, Siberry, Sterni, Wang, Whitmore, Zhu, Mr. Prucz, Mss. Foy and Sandone.

ABSENT: Drs. Aucott, Bergles, Bhatti, Brayton, Caterina, Chan, Choi, Cormack, DeLeon, Denmeade, Flynn, Holcroft, Huang, Iacobuzio-Donahue, Lorsch, MacDonald, Magaziner, Mooney, Peters, Robinson, Roper, Schulick, Tompkins, Tufaro, Walker, Woolf, Yaster, Zellars, Mr. Watkins, Ms. Cohen.

GUESTS: Mr. Golding, Mss. Brown and Heiser.

I.  Minutes

The minutes of the September 20, 2006 meeting were approved.

II. Medical School Council Business -- Election of Member at Large 

There were three nominations for member-at-large.  Dr. Gail Geller, a member of the Berman Bioethics Institute and Associate Professor of Medicine and Pediatrics, was elected to a term as member-at-large.

III. Book Review Committee – Dr. Sterni

The Policies and Guidelines Governing Appointments, Promotions, and Professional Activities of the Part-Time Faculty of the Johns Hopkins University School of Medicine (Blue Book) requires revision to conform with recent changes to the Gold Book relating to promotion pathways.  Dr. Sterni asked for volunteers to serve on a committee to revise the Blue Book.

IV. United Way Campaign – Patricia Brown, United Way Co-Chair

Ms. Brown outlined the structure of the 2006 campaign noting a two week campaign period this year compared to six weeks in past years.  Each department has identified a coordinator to work with faculty and employees to increase the level of participation.  Ms. Brown stressed the importance of Johns Hopkins leadership in this community activity.  She reported Johns Hopkins Medicine raised $1.3 million last year and $1.2 million was raised by the Homewood schools.  The percentage of Johns Hopkins Medicine staff participating in the campaign is approximately 20%; efforts are being made to increase participation. 

Ms. Brown responded to questions and commented on the initiatives the United Way supports in the East Baltimore Community.

V. Faculy Website – Lisa Heiser

Ms. Heiser provided an overview of the support services the Office of Faculty Development offers.  These include 1) knowledge and skill building seminars and workshops; 2) organization of departmental mentorship and leadership programs; 3) professional development courses; and 4) web-based information resources to support faculty development.

A summary of courses developed to assist early to mid-career faculty development was circulated.  The courses are offered through a variety of University and School of Medicine entities and cover a broad range of topics from getting funding, grant writing, publishing, designing studies, teaching skills, curriculum development, etc.  In addition, courses sponsored by the Women’s Leadership Council focusing on the professional development of women faculty are offered.  A professional development link on the faculty website (http://www.hopkins /som/faculty/index.html) listing all course offerings is has been developed.

In addition to in-person courses there are efforts underway to develop on-line courses.  Additional courses in faculty leadership skills are also being developed for senior faculty.

In response to questions it was noted the current paper system for enrollment is cumbersome, requiring forms to be verified by Human Resources before completing enrollment.  Efforts are underway to streamline the process to make it easier for faculty and staff to enroll.  It was suggested that faculty receive a summary of faculty development courses at the time of the annual review.

Topics suggested for future development included offerings in conflict of interest, consulting policies, and clinical coding issues.

Ms. Heiser asked for Medical School Council participation in an advisory group to the Office of Faculty Development for the next phase of the project.

VI. HopkinsOne – Stephen Golding

Mr. Golding provided an overview of the four major components of the HopkinsOne Project; Sponsored Projects, Supply Chain, Human Resources/Payroll, and Finance.  The goal is to bring the University and Health System into an integrated system for all business functions, using the SAP software system.

Most approvals and notifications within business processes will be automated through SAP workflow.  The go-live date is January 1, 2007 for most parts of the system.  At the present time the major focus is the training portion.  It is anticipated that 11,000 institution-wide will use the system at go-live.

Faculty will play a critical role in getting employees into training while other activities go on without interruption.  Mr. Golding reviewed the various time lines for training and noted December 20, 2006 is the final date to pass assessments to activate a user role at go-live.  There are some 130 roles in the SAP system that require training, 1,389 faculty have roles that require training, 95% have on-line training and 5% classroom and on-line.  Faculty training is primarily related to sponsored projects and travel.

The sponsored projects portion (Coeus), which permits electronic submission of grants to will be phased in.

Mr. Golding reported there will be extensive SWAT teams available to assist faculty and staff with the transition to the new systems.

VII. Other Business

There being no further business this meeting was adjourned at 4:40 p.m.

Respectfully submitted,

Mary E. Foy

Future Medical School Council meetings:

All meetings will be held in the School of Medicine Board Room (SOM 103), 3:00 to 5:00 p.m.

November 8, 2006
December 13, 2006
January 17, 2007
February 14, 2007
March 21, 2007
April 18, 2007
May 23, 2007
June 20, 2007