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Minutes: September 17, 2003

3 p.m., Wednesday, September 17, 2003
 School of Medicine Administration, Board Room 103

 PRESENT: Drs. Adger, Bhattacharya, Blok, Caterina, Chan, Clark, Colecraft, Denmeade, Gabrielson, Hillis, Koenig, Kolodkin, Lee, Leffler, Martinez, Martins, Roper, Ross, Sandone, Sterni, Sukumar, Sunness, Walker, Woolf, Ziegelstein, Mr. Watkins, and Ms. Foy
ABSENT: Drs. Ain, Belzberg, Campbell, Dintzis, Francis, Hattar, Iacobuzio-Donahue, Johnson-Greene (excused), Liu, Lorsch, Miller, Nicolaou, Niv, Pomper, Schulick, Smith, and Ms. McCall

 GUESTS:  Drs. Clements and Thomas and Mr. Gilbert


Dr. Douglas Clark chaired the meeting in the absence of Dr. Ghosh.  Dr. Clark acknowledged the many contributions of Dr. Ghosh and announced Dr. Ghosh will be leaving Johns Hopkins to accept a position at UC San Diego.

I.  Minutes

The minutes of the June 18, 2003 meetings are approved.

II.  Election of Officers

Upon motions duly made and seconded the following were nominated: member-at-large, Dr. Douglas Clark, Department of Pathology; chair, Dr. Douglas Clark, Department of Pathology; vice-chair, Dr. Argye Hillis, Department of Neurology.  As there were no other nominations, each was elected by acclamation.

 III. Request for Agenda Committee members – Dr. Douglas Clark

 Dr. Clark asked for volunteers to serve on the Agenda Committee.  He outlined the responsibilities and asked interested members to contact Dr. Argye Hillis, the newly appointed vice chair, who will chair the Agenda Committee.

IV. Dean’s Report – Dr. Janice Clements

Dr. Clements reported the Rehabilitation Medicine, the Otolaryngology/Head & Neck, and the Anesthesiology Search Committees are in the final stages and names of candidates are expected to be submitted to the Dean within the next few weeks.  The Radiology Search Committee will be a sending a candidate to the Dean by October 1st.  Dr. Jeremy Berg, Director of Biophysics and Biophysical Chemistry has accepted a position at the NIH as Director of the Institute for General Medical Sciences; a search committee will be appointed for Dr. Berg’s position.

Dr. Clements noted the Dean and the Department Directors will have a retreat in mid November to discuss a number of issues including faculty titles. 

V.  Change of Definitions of Special Faculty Ranks – Dr. Janice Clements and Dr. Brooks Jackson, Chairman of the Professorial Promotions Committee

A document emanating from the Professorial Promotions Committee recommending changes to definitions in the adjunct and visiting faculty titles was circulated with the agenda.  There appears to be confusion in the current definitions and this proposal is an attempt to clarify titles and make them more consistent with university titles. It is proposed the adjunct title be used for part-time faculty who function in both for-profit and not-for-profit institutions. This title is currently used for individuals who are from for-profit organizations only.  It is suggested the visiting category be used for faculty who hold full-time appointments elsewhere, and who will be appointed on a full-time basis for a period in excess of three months.  A new category was proposed; Guest Faculty, which will be used to designate persons who are invited to participate full-time for a period of not more than three months.  A number of questions were raised that will require input from University Legal Counsel.  The Council delayed vote on the proposed changes until Legal Counsel addresses its concerns.

VI.  MSC Website Announcement – Dr. Douglas Clark

Dr. Clark reported Corporate Communications is developing a website for the Medical School Council which should be ready within the next few weeks.

VII.  Junior Faculty Advancement Committee Update – Dr. Patricia Thomas

Dr. Thomas reported there are three parts to the committee’s efforts; 1) the data gathering step where the number of faculty promoted by department over time was reviewed; 2) interviews with department chairman which was summarized for the MSC at the June meeting; and 3) the opinions of junior faculty.  The committee is working with the Faculty Development and Gender Committee and is assembling survey questions which will be incorporated into the survey the Faculty Development and Gender Committee is compiling.  This will be a web-based survey that will be distributed to faculty later in the academic year.  The committee will compare the views of the department chairs with those of the junior faculty.  Data presented from interviews with department chairs reveals there is a low emphasis on teaching in the promotion process.  Several members expressed the view this is disconcerting to junior faculty and needs to be addressed.  It is recognized there is a different emphasis on teaching in different departments.  There was brief discussion concerning timing of the final committee report and the dissemination of the report.

VIII.  Proposed Gold Book Changes – Dr. Clark in the absence of Dr. Neil Miller

A letter from Dr. Neil Miller, Chairman of the Associate Professor Reappointment Review Committee (APRRC) was circulated with the agenda.  Dr. Miller is proposing changes in the Gold Book relating to the options for contracts for Associate Professors at their nine and ten year reviews.  Based on his assessment of recommendations coming to the APRRC, Dr. Miller is suggesting the phrase “in unusual circumstances” be eliminated from the definitions.  In the opinion of the APRRC, the most appropriate way of rewarding a faculty member who is important to a department, but who is not thought to be promotable, at least in the foreseeable future, is with an extended contract.

The APRRC is also recommending the wording in the Gold Book relating to contract to retirement should be modified and the phrase “in unusual circumstances” should be applied to this option. 

Dr. Clark circulated a letter addressed to the MSC from Dr. Nancy Craig, Professor of Molecular Biology and Genetics concerning the APRRC proposal.  Dr. Craig is urging the council to support a broader and more global review of Gold Book policies.  Dr. Clark asked the council to read and consider the issues presented in Dr. Craig’s letter.  Data will be collected on the numbers of Assistant and Associate Professors who have received extended contracts.  This topic will be considered at a future meeting of the council when Dr. Neil Miller can be present.

IX. Other Business – Dr. Clark

Dean Miller will meet with the council in October.  Questions will be submitted to Dr. Miller in advance of the meeting. Council members were urged to contact Drs. Clark and Hillis with topics they would like the Dean to discuss.

 There being no further business this meeting was adjourned at 4:20 p.m.

Sincerely submitted,

Mary E. Foy

Future Medical School Council meetings:

All meetings will be held in the School of Medicine Board Room (SOM 103), 3:00 to 5:00 p.m.

  • October 22, 2003
  • November 19, 2003
  • December 10, 2003
  • January 14, 2004
  • February 18, 2004
  • March 24, 2004
  • April 21, 2004
  • May 19, 2004
  • June 23, 2004