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Minutes: April 21, 2004

 3 p.m., Wednesday, April 21, 2004
 School of Medicine Administration, Board Room 103

PRESENT: Drs. Adger, Awad, Belzberg, Bhattacharya, Blok, Clark, Dintzis, Gabrielson, Hillis, Kolodkin, Leffler, Liu, Martinez, Martins, Miller, Niv, Roper, Sandone, Sunness, Walker, Woolf, Zellars, Mr.Watkins, Mss. McCall and Foy.
ABSENT: Drs. Ain, Campbell, Caterina, Chan, Colecraft, Denmeade, Francis, Hattar, Iacobuzio-Donahue, Johnson-Greene (excused), Koenig (excused), Lee, Lorsch, Nicolaou, Pomper, Ross, Schulick, Smith, Sterni, Ziegelstein, Mr. Grelotti, Ms. Wahba.

GUESTS:  Drs. Clements and Dang, Messrs. Coppola, McCarty, Mandell and Gilbert, Mss. Murray Welsh and Stephanie Reel.

I.  Minutes

The minutes of the March 24, 2004 meeting were approved.

II.  Chair’s Report – Douglas Clark 

Dr. Clark reminded the Council the minutes are password protected on the new MSC web site, (Username = medschoolcouncil, Password = guest).  Links to other resources (i.e. Gold Book, Silver Book, Parental Leave Guidelines, etc.) are available and council members were encouraged to familiarize themselves with the web site.

III. International Services Office – Ms. Murray Welsh, Director

Ms. Welsh outlined some of the growing complexities that international students and faculty are experiencing as a result of changes implemented by the government since 9/11. The greatest concerns relate to visa delays abroad which can impact processing up to six months or longer in certain circumstances. Additional security checks have been implemented which also contribute to delays. The SEVIS program recently implemented as part of the Immigration Reform legislation monitors international students. The increased administrative demands on the International Office due to SEVIS has resulted in longer time periods for processing visa applications. Ms. Welsh circulated extensive documentation from the International Office outlining the impact of SEVIS and the processing timeline for visa preparation.

At the national level the new immigration and visa regulations have made it more difficult for international scholars to study in the U.S. Dr. Brody has been active in working with other university presidents in addressing this issue. A statement from Dr. Brody outlining the University’s position supporting international scholars was circulated.

Ms. Welsh reported the JHMI International Office is the largest of the five university offices that processes visas. At any one time there are close to 3,000 internationals and dependants under the sponsorship of the JHMI International Office. 

Ms. Welsh responded to a number of questions relating to School of Medicine policies on visa and immigration sponsorship. Dr. Clark thanked Ms. Welsh for her presentation and encouraged faculty to contact the International Office immediately if they intend to recruit internationals as students, faculty or employees.

IV. Security Update- Mr. Joe Coppola, Vice President of Corporate Security

Mr. Coppola noted this was the tenth year of the corporate security organization. He presented a comparison of selected crime statistics from 1993 through 2003. Overall, there has been a tremendous improvement in internal as well as external security. He noted in 2003 there were no JHMI campus street robberies compared to 23 in 1993. The area outside the JHMI perimeter continues to experience street crime with over 150 robberies reported in 2003. The number, the training, and the visibility of the security force, the off-duty Baltimore City Police officer program, and the special response unit have all contributed to the success of the campus crime turnaround.

Internal thefts have been reduced from 742 in 1993 to 191 in 2003; assaults have decreased with only 13 incidents reported in 2003. Arrests (primarily for theft and trespassing) have increased which is a good indication the system is working.

Mr. Coppola reported the Security Department is service oriented and provides many services to visitors and employees that are not strictly security.

In responding to questions, Mr. Coppola reported door searches turned up over 2,000 confiscated items that could be used as weapons. Patients and staff are not uniformly supportive of door checks, especially exit checks. Mr. Coppola noted his department receives both complaints and thanks for this activity. 

Dr. Clark thanked Mr. Coppola for his presentation and commended him on the improvements his department has implemented.

V. Parental Leave Update – Dr. Janice Clements, Vice Dean for Faculty Affairs

Dr. Clements reported receiving very few calls related to the parental leave policy and took this as an indication the policy is working. There have been many inquiries asking for copies of the policy.  Dr. Clements reminded the council that the Parental Leave Policy is available on the web under the Faculty Policies section. She noted the article in Change helped to inform the faculty about the policy.

Dr. Clements is planning a new faculty orientation in late summer or early fall. She asked Council members to discuss the orientation at faculty meetings and to encourage new faculty to attend.

VI. Customer Service Survey Results – Dr. Chi Dang, Vice Dean for Research

Dr. Dang circulated an executive summary of the survey conducted to ascertain faculty satisfaction with the services provided by the following offices:

  • Licensing and Technology Development
  • Research Administration
  • Policy Coordination
  • Human Subjects Research

This was a web-based survey sent to full time faculty in November 2003. The results were sent directly and anonymously to the University’s Office of Organization Development and Diversity for analysis. The results for each office were summarized in favorable ratings and opportunities for improvement. The next step is to develop faculty user groups to assist in implementing recommendations. Faculty interested in participating can contact Dr. Chi Dang.

VII. Update on IT Issue – Ms. Stephanie Reel, Mr. Mike McCarty, and Mr. Steve Mandell

Ms. Reel distributed a copy of the IT Master Plan Update that summarized the various University and Hospital projects planned or currently underway. A major effort and a sizable portion of the IT budget is to support the needs of Johns Hopkins Medicine. The Eclipsys System and the new Radiology PAC System were identified as major improvements in patient care. The IT operation responded to several ACGME concerns and has implemented an electronic tracking system for duty hours, fast tracked implementation of the PAC System in Radiology and the Order Entry System. Information was provided on the Operating Room Management System (ORMIS) and the Physician Orders Entry System (POE).

Information on plans for wireless technology upgrades was also provided. Many conference rooms in the Johns Hopkins Hospital have been modified to accept wireless technology. There was discussion regarding the need for IT technology in all patient and teaching areas in the planned rebuilding of the hospital.

VIII. Other Business

Dr. Clark encouraged council participation in the on-line faculty survey.

There being no further business this meeting was adjourned at 4:30 p.m.

Respectfully submitted,

Mary E. Foy

Future Medical School Council meetings:

All meetings will be held in the School of Medicine Board Room (SOM 103), 3:00 to 5:00 p.m.

  • May 19, 2004
  • June 23, 2004