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Minutes: January 14, 2004

 3 p.m., Wednesday, January 14, 2004
 School of Medicine Administration, Board Room 103

 PRESENT: Drs. Adger, Awad, Belzberg, Caterina, Chan, Clark, Denmeade, Doug Robinson (for Dintzis), Gabrielson, Hillis, Iacobuzio-Donahue, Koenig, Liu, Lorsch, Martinez, Martins, Niv, Roper, Ross, Sandone, Sterni, Sunness, Mr., Grelotti, Mss. McCall and Foy.
ABSENT: Drs. Ain, Bhattacharya, Blok, Campbell, Colecraft, Francis, Hattar, Johnson-Greene (excused), Kolodkin, Lee, Leffler , Miller, Nicolaou, Pomper, Schulick, Smith, Walker, Woolf, Ziegelstein, Ms. Wahba, Mr. Watkins

 GUESTS:  None       

I.  Minutes

The minutes of the December 10, 2003 meeting were approved.

II.  Further Discussion of New Initiatives Regarding Faculty Development

The committee looking at the advancement of junior faculty in clinical departments has completed its first two phases; interviews with department chairs and a review of data on promotions.  The third phase, a survey of faculty, has been combined with the survey being undertaken by the Gender and Diversity Committee chaired by Drs. Wolberger and Griffin.  This will be a web-based branch survey to be conducted in the near future.  Medical School Council members were asked to encourage faculty participation in the survey.

In order to achieve clarity and transparency in the appointment process the Advisory Board has endorsed a policy of providing all new faculty recruits a letter that clearly outlines the expectations of the faculty member for academic advancement, mentoring, a business plan, resources, departmental expectations, and information on the annual review process.  A draft of the components that might be included in such a letter was distributed.  Medical School Council members were asked for additional ideas on what else should be included in the letter.  Each department will have the opportunity to modify the letter as appropriate.

It was reported Dr. Clements is planning a Faculty Development Seminar series.  Medical School Council members were asked for topics to be included in the seminars.

Discussion focused on the different roles of the faculty that must be recognized in the promotion process.  Dr. Clark reported Dean Miller is establishing a Committee on the Status of the Clinician Educator with MSC representation.

 III. Chair’s Report – Douglas Clark
Dr. Charles Weiner will update the committee on the activities of the Curriculum Reform Committee in March.  This committee has also recognized issues relating to teaching and the reward mechanisms.

Dr. Clements in seeking additional members for the University-wide Committee on Diversity. 

A faculty center honoring Drs. Daniel Nathans and Carol Johns has been created on the 2nd floor in the new Broadway Research Building (BRB).  Dr. Clements is open for suggestions on how best to use this space.  A BRB dedication is planned for the spring.

IV. Effort Reporting – Dr. Clark

There remains confusion and anxiety over the new effort reporting system.  A new on-line training course has been developed to assist faculty.  The council discussed the percent effort base which allows the faculty member to define their effort base.  Divergent viewpoints were expressed.  Dr. Clark urged faculty to take the training course and to email Mr. Mike Amey for additional clarification, if needed.  The MSC Agenda Committee will look into identifying individuals within University Administration who might be of assistance to faculty in addressing this compliance issue.

V.  Medical School Council Website

The Medical School Council has developed a web-site;; that will be useful in disseminating information to faculty.  MSC minutes will be posted as well as other information members wish to share with their constituents.


 At the December meeting an update on HIPAA was presented.  Medical School Council members were urged to contact Joanne Pollak, JHM Legal Counsel, with issues.

 VII. Other Business

There being no further business this meeting was adjourned at 4:00 p.m.

Sincerely submitted,

Mary E. Foy

Future Medical School Council meetings:

All meetings will be held in the School of Medicine Board Room (SOM 103), 3:00 to 5:00 p.m.

  • February 18, 2004
  • March 24, 2004
  • April 21, 2004
  • May 19, 2004
  • June 23, 2004