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Business owner: operational leader whose role is to support the project team, provide direction and escalate issues. There are business owners defined for all the modules listed below.
Data conversion: the moving of medical and patient data from one system, electronic or paper, to Epic.
Electronic health record (EHR): The cumulative electronic record of an individual’s health information gathered across multiple healthcare organizations, organized and accessed by physicians and clinicians associated with the individual’s care.
Electronic medical record (EMR): A paperless, computerized medical system in which patients data is stored, retrieved and modified. The patient data within an EMR gathered and maintained through clinicians of a single healthcare organization rather than being cumulative.
Good install: program offered by Epic that gives organizations an opportunity to earn a rebate that can be applied to future Epic costs by meeting requirements related to several indicators of a successful installation, such as the percentage of staff who pass proficiency assessments and the frequency of communication with Epic, as well as other key indicators.
Harmonization: standardization of processes and procedures across Johns Hopkins Medicine.
Meaningful use: Health care providers need to show that they are using certified electronic medical records (EMRs) in a way that can be measured, such as e-prescribing and exchanging health information.
Playground: setting in which faculty and staff learning how to use the Epic product are allowed to practice.
Specialty validation sessions: series of workshops and discussions for physicians, nurses, operational staff and other institute stakeholders to explain their needs, offer feedback and ensure that Epic is tailored to meet each specialty’s individual needs.
Subject matter expert (SME): faculty and staff on the JHM Epic project team who are skilled in and have knowledge of a particular area, from clinical to administrative, such as cardiology, billing, regulatory or nursing.
Epic has named several of its specialty modules:
ASAP: emergency room
Beacon: medical oncology
Cadence: for scheduling and tracking patient appointments
EpicCare Ambulatory/Inpatient: clinical documentation module, order entry and e-prescribing
OpTime/Anesthesia: scheduling and documentation for surgical procedures
Prelude/ADT: patient registration system
Willow: pharmacy, both inpatient (Willow Inpatient) and outpatient (Willow Ambulatory)