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Child Safety Policy and Registration

On June 27, 2012, Johns Hopkins University introduced its Policy on the Safety of Children in University Programs. The Office of Student Pipeline Programs at Johns Hopkins University School of Medicine has been asked to implement the procedures for meeting the requirements and recommendations in the Policy. For any questions or concerns, please email SOMYouthPrograms@jhmi.edu.

For more information on child safety, please visit this website.

Who is Required to Complete this Process?

Any affiliated SOM programs/groups that work with youth/children under 18 years old, in any capacity and for any length of time, must complete this process. All affiliated SOM programs/groups must complete the process below to be in compliance with the policy.

What Is the Process?

  1. Registration
  2. Training: All adults/mentors who work with youth/children in any capacity and for any length of time must complete this online training (Parents/guardians DO NOT have to compete this training). Email the certificate of completion to SOMYouthPrograms@jhmi.edu.
    • Go to this Website and follow these instructions: (a) For "location" insert: SOM Youth Programs and (b) for "ID" insert your program/group name (e.g., SNMA BASE, Bamboo Sprouts, MERIT, etc.).
    • Note: The certificate of completion expires after 1 year. Therefore, this online training will need to be completed annually.
  3. Screening: All adults/mentors (18 years and older) have to have a criminal background check completed prior to interacting with any youth/children (younger than 18 years old). JHUSOM students may count their criminal background check results to fulfill this requirement so long as it has been conducted in the last five years and you can provide proof there were no adverse records found (email: SOMYouthPrograms@jhmi.edu). Non-Hopkins affiliated adults/mentors must complete a background check or provide proof there were no adverse records found during a background check within the last year. To get a background check through the JHUSOM, click here to complete the correct forms. Submit the completed forms to SOMYouthPrograms@jhmi.edu.
  4. Hopkins ID Badges for Minors (Only for programs whose youth/children will be on the JHUSOM campus): For each minor, please email the following to SOMYouthPrograms@jhmi.edu:
    • Headshot of the minor
    • Full name of  the minor
    • Title of program the minor is affiliated with (e.g., MERIT, SNMA BASE, etc.)
    • ***Please note the primary contacts listed on the program registration form will be listed on the back of the ID in case of emergencies or if security needs to contact the adults in charge. IDs must be worn at all times on the JHUSOM campus.
  1. Checklist:
    • Registration: Program, All Adults [online forms]
    • Verification of Training for All Adults [email verification to SOMYouthPrograms@jhmi.edu]
    • Proof of Criminal Background Check with No Adverse Records for All Adults (email verification to SOMYouthPrograms@jhmi.edu)
    • Hopkins ID Badges for minors- only for programs whose youth/children will be on the JHUSOM campus (email requested information to SOMYouthPrograms@jhmi.edu)
  2. NOTE: Additional requirements may be needed such as fingerprinting, which is required for persons who are employed to work in the covered program. These generally include persons who care for, supervise, work with, or otherwise have access to or contact with children through these programs. See Section II.B. of the Policy on the Safety of Children in University Programs.

What is the Approval Process?

Once (1) the registration is completed for the affiliated SOM program/group and adults/mentors and (2) all adults/mentors are trained and screened, the Office of Student Pipeline Programs will verify all documentation. If minors from your program will be on the JHUSOM campus, name badges will then be produced for each youth/child and for adults who do not already have a Hopkins ID that must be worn at all times while on the JHUSOM campus. If they are not wearing their badges, they may be asked to leave. Replacement badges will cost $10. Primary contacts will be contacted to pick up the badges from Evelyn McCann, Administrative Secretary of the Office of Student Pipeline Programs. Mrs. McCann is located at: Johns Hopkins University School of Medicine, Office of Graduate Student Affairs, 1830 E. Monument Street, Suite 620, Baltimore, MD 21205. Primary contacts are responsible for distributing the badges to their youth/children and adults.

What is the Renewal Process?

At least once a year (generally in the fall) programs must re-complete this process. Also if primary contacts change, you will need to inform the Office of Student Pipeline Programs at SOMYouthPrograms@jhmi.edu, so we can update our forms.