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On June 27, 2012, Johns Hopkins University introduced its Policy on the Safety of Children in University Programs. The Office for Student Diversity at Johns Hopkins University School of Medicine has been asked to implement the procedures for meeting the requirements and recommendations in the Policy. For any questions or concerns, please email Daniel Teraguchi, Ed.D., Assistant Dean for Student Affairs and Director of the Office for Student Diversity at SOMYouthPrograms@jhmi.edu or 410-614-8759.
Click here for registered programs.
Who is Required to Complete this Process?
Any affiliated SOM programs/groups that works with youth/children under the age of 18 years old in any capacity and for any length of time. All affiliated SOM programs/groups must complete the process below to be in compliance with the policy.
What Is the Process?
- Registration: Must be completed by the primary contact(s) for the affiliated SOM program/group; do NOT let individual adult/mentors or youth/children complete form)
- Training: All adult/mentors who work with the youth/children in any capacity and for any length of time must complete this on-line training. Parents/Guardians do NOT have to compete this training. Print or email the certificate of completion to SOMYouthPrograms@jhmi.edu.
- Go to this Website and follow these instructions: (a) For "location" insert: SOM Youth Programs and (b) for "ID" insert your program/group name (e.g., SNMA BASE, IMP, APAMSA Bamboo Sprouts, and MERIT).
- Screening: All adults/mentors (18 years and older) have to have a criminal background check completed prior to interacting with any youth/children (younger than 18 years old). JHUSOM students may count their criminal background check results to fulfill this requirement so long as it has been conducted in the last five years and you can provide proof there were no adverse records found (email: SOMYouthPrograms@jhmi.edu). Non-Hopkins affiliated adults/mentors must complete a background check or provide proof there were no adverse records were found during a background check within the last year. To get a background check through the JHUSOM, click here to complete the correct forms. Submit the completed forms to SOMYouthPrograms@jhmi.edu.
- Parental Consent: Parent(s)/Guardian(s) must provided their consent for their youth/child to be involved in your program. Here is a template that you can use. If you already have a parental consent form, you may use that inplace of the template provided. If you are planning a field trip off campus, you must also include this form for each trip.
- Adult/Mentor Code of Conduct: All adult(s)/Mentor(s) (anyone 18 years old or older) must complete this form. It provides the specific reporting procedures you must follow if you have reason to believe a youth/child (under 18 years old) has been subjected to abuse or neglect. You are encouraged to keep a copy for your records and to refer to when appropriate. To do an e-signature, go to the menu bar in Adobe and clink on "sign" and then "apply ink signature." Then email the signed pdf of the Code of Conduct to SOMYouthPrograms@jhmi.edu.
- Hopkins ID Badges for Minors: Send a headshot of each minor to SOMYouthPorgrams@jhmi.edu and please included full name of minor, title of program affiliated with (e.g., MERIT, SNMA BASE, etc.). Please note the primary contacts listed on the program registration form will be listed on the back of the ID in case of emergencies or if security needs to contact the adults in charge. IDs must be worn at all times on the JHUSOM campus.
- Registration: Program, All Adults, All Youth/Children [on-line form]
- Verification of Training for All Adults [email verification to SOMYouthPrograms@jhmi.edu]
- Proof of Criminal Background Check with No Adverse Records for All Adults [email verification to SOMYouthPrograms@jhmi.edu]
- Parental Consent for Each Youth/Child [email verification to SOMYouthPrograms@jhmi.edu]
- Signed Code of Conduct for All Adults [email verification to SOMYouthPrograms@jhmi.edu]
- Headshots of Minors for Hopkins ID Badges.
- NOTE: Additional requirements may be needed such as fingerprinting, which is required for persons who are employed to work in covered program. These generally include persons who care for, supervise, work with, or otherwise have access to or contact with children through these programs. See Section II.B. of the Policy on the Safety of Children in University Programs.
What is the Approval Process?
Once the registration is completed for affiliated SOM program/group, adults/mentors, and youth/children, all adults/mentors are trained, screened, and signed code of conduct, and parental consent is received for each youth/child, the Office for Diversity will verify all documentation. Name badges will be produced for each youth/child and adults who do not already have a Hopkins ID that must be worn at all times while on the JHUSOM campus. If they are not wearing their badges, they may be asked to leave. Replacement badges will cost $10. Primary contacts will be contacted to pick up the badges at the Office for Student Diversity in the Miller Research Building, Suite 137. Primary contacts are responsibile for distributing the badges to their youth/children and adults.
What is the Renewal Process?
At least once a year (generally in the fall) programs must re-complete this process. Also if primary contacts change, you need to inform the Office for Student Diversity at SOMYouthPrograms@jhmi.edu, so we can update our forms.