Vendor Selection Criteria
Corporate Purchasing is responsible for the selection of vendors that will provide the Health System with cost effective products and services in a timely manner.
Vendor selection criteria:
Existing vendors will be evaluated on the following:
1. Responsiveness to emergencies
2. Vendor innovation (helping the institutions improve quality and reduce costs.)
3. Adherence to policies (appointments, invoice processing, etc.)
4. Back orders
5. Invoice discrepancies
6. Committed pricing
7. Price increases
8. Order errors
9. Invoices with items in same order as the purchase order
10. Delivery lead times
11. Product support
12. Product packaging
13. Distribution programs
14. Financial stability (based on consideration of increased contracting or on poor performance)
15. Favorable terms negotiations
16. Contractual compliance
17. Discount pricing.
Corporate Purchasing will monitor vendors with input from end user departments on a continuing basis. Various purchasing data reports, user inquiries, purchasing/expediting experiences, meetings with users and other inputs will be cataloged and maintained in vendor-specific files within Corporate Purchasing by the contract administrator.
Users may request information on specific vendors at any time. Vendors may also request information on themselves at any time. If particular information is judged to be significant, a general correspondence may be created to present information to all users of a particular vendor.If vendor performance is deemed to be unacceptable on a continuing basis or because of a serious incident, the vendor will be notified by Corporate Purchasing. Depending on the type, severity, past history, etc. of the unacceptable performance the vendor may be issued a warning, disqualified for additional business or disqualified from any business with Johns Hopkins Health System. Fines may be imposed per previous contractual agreement.
