Vendor Keys to Success
Vendors are required to notify Corporate Purchasing representatives (Buyers/Sr. Buyers) of all projects and requests concerning affiliate departments. Compliance with this requirement is mandatory to continue vendor in good standing status.
Corporate Purchasing will assure all value analysis for new products and standardization criteria are met prior to any purchase agreement.
Corporate purchasing will solicit three competitive bids on all purchases with a total requisition cost exceeding $10,000. To negate this process, the requesting department must provide sole source documentation.
An Authorized requisition is essential to begin the purchase order process. Verbal notification of potential purchases is not acceptable.
Contracts should be reviewed by the Johns Hopkins Health System Legal Department. No vendor provided contracts will be accepted.
Corporate officers of the selected vendor will be required to sign all legal documents and return these documents to Corporate Purchasing for signature approval. At this time an authorized representative of the Johns Hopkins Health System will execute and the vendor will receive a copy of the contract.
Quotations must be submitted to Corporate Purchasing. Validity of quotes received with requisitions will be the prerogative of Corporate Purchasing. Quotations must be current and all line items must be individually discounted indicating list price, percentage discount, dollar discount, and final cost. It is essential that each line item be separately priced.
Corporate Purchasing will begin the purchasing/bid process with written notification from a department or affiliate.
Corporate Purchasing will validate invoices. Price increases on fixing pricing will not be tolerated.
If price caps have been negotiated, a 30-day written notice must be delivered to Corporate Purchasing prior to effective pricing date.
