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Student Clinical Placements


Instructions for School Coordinators

  • Communicate with students and faculty about the requirements of The Johns Hopkins Hospital
  • Let your faculty and students know who is responsible for gathering/completing student requirements to minimize confusion and repeat workload.
  • Please use Appendix F - Nursing School Student Coordinator Requirements as a guideline or checklist for each group or individual student(s) to ensure all requirements are complete. This form does not need to be submitted.
  • Please submit Regulatory/Certification letter indicating faculty and student compliance in all site requirements outlined in website below. Please see the Certification Letter Template for an example.
  • Clinical Groups:
    • ALL requests must be submitted through the CB Bridges System: https://mha.cbbridges.com/.
    • Please make sure requests are accurate and reflect the correct dates/time students will be on the unit (please separate different sessions/student groups based upon dates). 
    • If changes are made after the original request, the request must be updated through the Bridges system.

Instructions for Clinical Groups

Instructors

The following documentation must be submitted to Laura Smith at least one week before the start of clinical:

The following training must be completed before the start of clinical:

  • Attend Epic 101 Inpatient Nurse training class. The Johns Hopkins Hospital uses the Epic system for clinical documentation, order entry and electronic medical record access. Faculty must complete Epic in-class training before entering the unit. Instructors must attend the Epic training class. Students complete the course online.
    • Classes offered Tuesdays, 8 a.m - 4 p.m.
    • Instructions on how to register for the Epic Course
      • Map to Keswick CISEC training center
    • Faculty who have not used the Epic system within the past year will need to attend training again.
    • Faculty who have had Epic training at a different facility can "test-out" of the in-class training. See instructions.
    • For questions regarding Epic training, contact JHH-EpicTraining@jhmi.edu or call 410-614-0958.
  • Show proof of HIPAA. If HIPAA training is needed complete HIPAA training in myLearning and provide a certificate of completion. (download instructions)
  • Complete the Faculty Nurse Orientation Handbook in myLearning. (download instructions)
  • Point of Care Testing (Glucometer)- if your school/unit allows you to perform glucose testing on patients, please follow instructions to obtain access to glucometers and complete training. (download instructions)
  • Review Infection Control for Nursing Students with your students before arriving on the unit.
  • Meet with the Nurse Manager to discuss unit standards, routines, and expectations.
  • Share one or two shifts on the nursing unit. The amount of time needed for orientation will be left to the Nurse Manager's discretion. Complete Appendix E (Annual Unit Based Competency Checklist) upon completion of the share day, then annually thereafter to ensure faculty is up-to-date on current unit standards.
  • Clinical instructors will orient students to the unit/hospital.

Students

  • Complete online Epic training after receiving JHED ID (school coordinator or instructor will process your request for a JHED ID). JHED ID will be emailed directly to you with instructions on how to take training.
  • Complete Confidentiality Agreement for Students (Agreement and instructions will be emailed to students with their JHED ID). Fax signed agreement to security, 410-735-4862, or give to your instructor or school coordinator to fax.
  • Review Infection Control for Nursing Students
  • Show proof of Influenza Vaccination - by December 1 each year

Instructions for Independent Practicum Students

  • ALL requests must be submitted in writing to Laura Smith
  • Students and/or faculty may not seek out their own clinical practicum sites
  • The practicum request needs to include:
    • Start / end date
    • Total number of hours
    • Clinical site preference
  • The following documentation is required for independent practicum sites:
    • Appendix A- Request for Independent Practicum Form
      • Include all of the terms in the gray box at the bottom of the page.
      • If the school has a copy of the student TB status, evidence of hepatitis B vaccination and MMR, demonstration of varicella immunization / vaccination and proof of blood borne pathogen safety training, a letter may accompany the form stating the information is on file at the school.
    • All students will need a JHED ID (a unique username log-in) to access clinical applications at The Johns Hopkins Hospital. To request a JHED ID, complete and submit the Appendix A form and email it to Laura Smith.
      • If you have a school coordinator who handles JHED IDs for students, you do not need to do this. Check with your school.
      • If you are a Hopkins employee, use your current JHED ID.
      • JHED IDs are needed to take training courses in myLearning. Do not wait to get a JHED ID.
      • Once your request has been submitted, your JHED ID will be emailed to you within 48 hours.
    • Complete Confidentiality Agreement for Students
      • Agreement and instructions will be emailed to students with their JHED ID. Fax signed agreement to security, 410-735-4862, or give to your instructor or school coordinator to fax.
    • HIPAA Training
      • If HIPAA training has been completed at school, the student must provide the JHH Nursing Student Coordinator documentation stating that HIPAA training was completed at (the name of) school with the name of the student who completed HIPAA training.
      • If HIPAA training is needed, complete HIPAA training in myLearning and provide a certificate of completion (download instructions).
    • Proof of bloodborne pathogen training.
      • If training is needed, complete training in myLearning and provide certificate of completion (download instructions).
    • Show proof of Influenza Vaccination - by December 1 each year

Graduate/Nurse Practitioner Independent Practicum Students

The following training is required for Graduate/Nurse Practitioner Independent Practicum Students:

  • NP Students completing clinical at Johns Hopkins Hospital, Inpatient or Ambulatory, must complete two online Epic Training Modules. (See instructions.)

Undergraduate/Pre-licensure Independent Practicum Students

The following training is required for Undergraduate/Pre-licensure Independent Practicum Students:

  • Online Epic training
    • The Johns Hopkins Hospital uses the Epic system, for clinical documentation, order entry and electronic medical record access. Undergraduate/Pre-licensure students must complete Epic Training modules online in order to gain access to the EMR. (See instructions for Epic E-learning.)
    • HIPAA Training
      • If HIPAA training has been completed at school, the student must provide the JHH Nursing Student Coordinator documentation stating that HIPAA training was completed at (the name of) school with the name of the student who completed HIPAA training.
      • If HIPAA training is needed, complete HIPAA training in myLearning and provide a certificate of completion. (download instructions)
    • Medication Administration for Nursing Students at The Johns Hopkins Hospital (download instructions)
    • JHH Nursing Central 2016 Transfusion of Blood and Blood Components (download instructions)
    • Review Infection Control for Nursing Students

Instructions for International Students

  • If you are an International Student seeking a clinical rotation for school/program credit, Please contact Laura Smith
  • International Student Guidelines (see guidelines)

What do I wear?

The Department of Nursing has a Standardized Apparel Program, which means employees wear scrubs in the color designated for their role. Nursing students and instructors are not required to wear designated scrubs. Students are required to wear their school uniform with their school ID prominently displayed at all times. Instructors may wear scrubs appropriate for a professional setting or a lab coat over their clothing.


Parking / ID Badges and Parking

Not all students are required to obtain a JHH issued ID badge. Students are required to wear their school issued uniform and ID badge while completeing clincal rotations.

Some students are required or able to get a JHH Issued ID badge, see information below:

  • Who should get an ID badge?
    • Instructors
    • GYN/OB Students (clincal groups and Practicum Students). This gives them security and scrub access.
    • NICU Independent Practicum Students
    • Students who work off shifts to take advantage of the free parking.
  • Students may park for free only during these designated times:  Monday - Friday, 4 p.m. - 8:30 a.m. and all day Saturday, Sunday and designated holidays.
  • To get a temporary JHH ID badge, email Laura Plitt to electronically complete ID badge request form that will be approved and submitted to the ID office by Laura. The ID office will need 48 hours to process the request form, so please allow time for processing before going to ID office to pick-up your JHH issued ID badge.
  • The ID office is located in the Nelson building, room 108. Map
  • Where to park?
  • For your personal safety, we strongly recommend that you park in one of the hospital garages and pay the fee if you are not eligible for free parking. Car pool with other students to split the cost, if possible.
  • Parking questions? Contact the Parking Department, 410-955-5333.
  • Need a security escort to and from the garage? Call 410-955-5585, 24/7.

Flu Vaccine Requirements

The Johns Hopkins Hospital and Health System and The Johns Hopkins University School of Medicine requires all health care personnel, including students, and employees to receive a influenza vaccination if they:

  • Provide ongoing patient care services
  • Work in patient care or clinical care areas.

Compliance with this policy requires that by December 1 each year, you must:

  • Submit proof of receipt of an influenza vaccination from a source outside of Johns Hopkins

Hospital policy states that staff members (which include students) with a fever must stay home. Personnel who have respiratory symptoms but no fever can work, but they must wear a surgical mask.

Where can students show proof of vaccination?

Occupational Health Services
The Church Home Professional Office Building
98 North Broadway, Room 421
Baltimore, MD 21231

Office: 410-955-6211
Fax: 410-955-1617
Hours: Monday - Friday 7:30 a.m. to 4 p.m.

For more info, contact Debbie Dooley, 410-614-2485 or ddooley3@jhmi.edu.

 
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