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Student Clinical Placements

Instructions for School Coordinators:

  • Communicate with students and faculty about the requirements of JHH.
  • Let your faculty and students know who is responsible for gathering/completing student requirements to minimize confusion and repeat workload.
  • Complete and submit Appendix F - Nursing School Student Coordinator Requirements for each group or individual student(s)
  • Clinical Groups:
    • ALL requests must be submitted through the CAHS system:http://cahs.mhaonline.org/.
    • Please make sure requests are accurate and reflect the correct dates/time students will be on the unit.
    • If changes are made after the original request, the request must be updated through the CAHS system.

Instructions for Clinical Groups:

Instructors:

The following documentation must be submitted to Francie McDonnell at least one week before the start of clinical:

The following training must be completed before the start of clinical:

  • Attend Sunrise training class. The Johns Hopkins Hospital uses the Sunrise electronic system, which includes Physician Order Entry (POE) and Clinical Documentation (Clin Doc). Both students and faculty must complete Sunrise training before entering the unit. Instructors must attend the Sunrise training class. Students complete the course online.
    • Classes offered Tuesdays, 8 AM - 4 PM
    • To register, do one of the following:
    • Faculty who have not used Sunrise training within the past year will need to attend training again.
    • Faculty who have had Sunrise training within the past year and need to reactivate should contact the HELP desk, 410-955-4357 (HELP).
    • For questions regarding Sunrise training, contact CIS Training or call 410-614-0958.
  • Show proof of HIPAA. If HIPAA training is needed complete HIPAA training in myLearning and provide a certificate of completion. (download instructions)
  • Complete the Agency Nurse and Nursing School Faculty Orientation in myLearning. (download instructions)
  • Review Infection Control for Nursing Students with your students before arriving on the unit.
  • Meet with the Nurse Manager to discuss unit standards, routines, and expectations.
  • Share one or two shifts on the nursing unit. The amount of time needed for orientation will be left to the Nurse Manager's discretion. (Only required the first time faculty is bringing students to a unit)
  • Clinical instructors will orient students to the unit/hospital.

Students:

  • Complete online Sunrise training after receiving JHED ID (school coordinator or instructor will process your request for a JHED ID). JHED ID will be emailed directly to you with instructions on how to take training.
  • Complete Confidentiality Agreement for Students (Agreement and instructions will be emailed to students with their JHED ID). Fax signed agreement to security, 410-735-4862, or give to your instructor or school coordinator to fax.
  • Review Infection Control for Nursing Students
  • Show proof of Influenza Vaccination - by December 1 each year

Instructions for Independent Practicum Students:

  • ALL requests must be submitted in writing to Francie McDonnell
  • Students and/or faculty may not seek out their own clinical practicum sites
  • The practicum request needs to include:
    • Start / end date
    • Total number of hours
    • Clinical site preference
  • The following documentation is required for independent practicum sites:
    • Independent Practicum Requirements Checklist
    • Request for Independent Practicum Form
      • Include all of the terms in the gray box at the bottom of the page.
      • If the school has a copy of the student TB status, evidence of hepatitis B vaccination and MMR, demonstration of varicella immunization / vaccination and proof of blood borne pathogen safety training, a letter may accompany the form stating the information is on file at the school.
    • All students will need a JHED ID (a unique identifier) to access clinical applications at The Johns Hopkins Hospital. Complete the Clinical Information System Authorization Form to request a JHED ID and email it to Francie McDonnell.
      • If you have a school coordinator who handles JHED IDs for students, you do not need to do this. Check with your school.
      • If you are a Hopkins employee, use your current JHED ID.
      • JHED IDs are needed to take training courses in myLearning. Do not wait to get a JHED ID.
      • Once your request has been submitted, your JHED ID will be emailed to you within 48 hours.
    • Complete Confidentiality Agreement for Students
      • Agreement and instructions will be emailed to students with their JHED ID. Fax signed agreement to security, 410-735-4862, or give to your instructor or school coordinator to fax.
    • Proof of bloodborne pathogen training.
      • If training is needed, complete training in myLearning and provide certificate of completion (download instructions).
    • Show proof of Influenza Vaccination - by December 1 each year
  • The following training is required for independent practicum students:
    • Online Sunrise training
      • The Johns Hopkins Hospital uses the Sunrise electronic system, which includes Physician Order Entry (POE) and Clinical Documentation (Clin Doc). Students must complete Sunrise training before entering the unit. (See Sunrise Training Instructions)
      • NP students must take a 3 hour instructor-led course if they need to document and sign orders in Sunrise. (See Instructions for Sunrise Registration)
      • Map to CISEC Training Center
    • HIPAA Training
      • If HIPAA training has been completed at school, the student must provide the JHH Nursing Student Coordinator documentation stating that HIPAA training was completed at (the name of) school with the name of the student who completed HIPAA training.
      • If HIPAA training is needed, complete HIPAA training in myLearning and provide a certificate of completion. (download instructions)
    • Medication Administration for Nursing Students at The Johns Hopkins Hospital (download instructions)
    • JHH Nursing Central 2012 Transfusion of Blood and Blood Components (download instructions)
    • Review Infection Control for Nursing Students

What do I wear?

The Department of Nursing has a Standardized Apparel Program, which means employees wear scrubs in the color designated for their role. Nursing students and instructors are not required to wear designated scrubs. Students are required to wear their school uniform with their school ID prominently displayed at all times. Instructors may wear scrubs appropriate for a professional setting or a lab coat over their clothing.


Parking / ID Badge:

  • Who should get an ID badge?
    • Instructors
    • GYN/OB Independent Practicum Students (This gives them security and scrub access)
    • Students who work off shifts to take advantage of the free parking.
  • Students may park for free only during these designated times:  Monday - Friday, 4:00 p.m. - 8:30 a.m. and all day Saturday, Sunday and designated holidays.
  • To get a temporary JHH ID badge, email Francie McDonnell, with your name, school, social security number, date of birth and the last day of your clinical rotation. Francie will process and submit your request to the ID office, where you will pick up your badge.
  • The ID office is located in the Nelson Harvey building, room 108. Map
  • Where to park?
  • For your personal safety, we strongly recommend that you park in one of the hospital garages and pay the fee if you are not eligible for free parking. Car pool with other students to split the cost, if possible.
  • Parking questions? Contact the Parking Department, 410-955-5333.
  • Need a security escort to and from the garage? Call 410-955-5585, 24/7.

Flu Vaccine Requirements:

The Johns Hopkins Hospital and Health System and The Johns Hopkins University School of Medicine requires all health care personnel (including students) and employees to receive a influenza vaccination if they:

  • Provide ongoing patient care services
  • Work in patient care or clinical care areas.

Compliance with this policy requires that by December 1 each year, you must:

  • Receive an influenza vaccination from Occupational Health Services free of charge; or
  • Submit proof of receipt of an influenza vaccination from a source outside of Johns Hopkins; or
  • If qualified, be granted a medical exception through Occupational Health Services or a religious accommodation through Human Resources (if you are a faculty member or staff) or the Office of Institutional Equity (if you are a student). Under these circumstances, you will be required to properly wear a surgical mask within six feet of any patient for the duration of the flu season. Specific dates of this requirement are based on the influenza activity in the community and will be communicated widely to staff and students.

Hospital policy states that staff members (which include students) with a fever must stay home. Personnel who have respiratory symptoms but no fever can work, but they must wear a surgical mask.

Where can students receive the vaccine and/or show proof of vaccination?

Occupational Health Services
The Church Home Professional Office Building
98 North Broadway, Room 421
Baltimore, MD 21231
Office 410.955.6211
Fax 410.955.1617
Monday - Friday 7:30 am to 4:00 pm

For more info, contact Debbie Dooley, 410-614-2485 or ddooley3@jhmi.edu.

Shuttle service is available between the Hospital campus and the Church Professional Building

 
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