APPLICATION OF POLICY

A. The hiring department desiring to fill an existing or anticipated authorized regular full-time or part-time job opening will initiate a Personnel Requisition Form (Attachment I) forward it to the Office of Career Services. The hiring department should maintain a copy of the form. Personnel Requisition will be automatically canceled after six months, unless written notice to extend is received by Career Services.

B. Career Services will post a notice of such opening on the Job Opportunity Board for a period of five (5) consecutive work days, excluding Saturdays, Sundays, and holidays.  The Boards are located in the Jefferson Building across from the gift shop and in the Employee Lounge.  Job postings are also located on the HR Web Page: www.hopkinsmedicine.org/career and in the Office of Career Services.

NOTE: All jobs will be posted except entry-level jobs, temporary jobs, jobs reserved
for students and trainees, Corporate officers and direct reports to the President.

C. Employees may bid for an opening by:

1. Completing a Promotional Bid Form (Attachment 2), which will be available at the following locations:
- Office of Career Services
- job posting site located in the Jefferson Bldg. across from Gift Shop
- Phipps 4th floor – Customer Service Center
- www.hopkinsmedicine.org/career – print form

2. Submitting the form to his/her supervisor for completion and signature.

3. Returning the form to the opportunity request box, located at the job posting site or the Office of Career Services, within five (5) working days (excluding Saturdays, Sundays and holidays) after the job is posted.

D. Upon completion of the job posting period, the Career Specialist will review the bid forms and forward the bids of the qualified candidates selected for consideration to the hiring department.

E. The Department or Career Specialist will complete the bid forms for the employees not selected for interview and return them to the employee, normally within five (5)    working days.
  
F. The criteria used for selection of the candidates to be interviewed will be the job specifications in relationship to the applicants? qualifications and the applicants' job  performance and where qualifications are relatively equal, JHHSC/JHH service will be considered.

G. The hiring department will conduct interviews with qualified prescreened candidates.

1. In determining the successful candidate, the hiring department will comply
with the procedures outlined herein and will consider each of the following factors:

a. related job experience

b. JHHSC/JHH job performance

c. special skills and training

d. related education

e. JHHSC/JHH service

f. a review of the candidate's personnel record

g. employee's attendance/disciplinary record

2. Upon completion of the interviews, the hiring department will verbally, or through completion of the bid form, communicate its decision and reason for selection or non-selection to all interviewed candidates.

3. The hiring supervisor will indicate on the Promotional Bid for his/her acceptance or rejection of the interviewed candidate(s) normally within five (5) working days, and return the bid form to Career Services.  (The
employee's copy should be sent to him/her by the supervisor.)

H. After consultation with Career Services, supervisors and managers are authorized to offer starting salaries as outlined in the current Salary Planning Guidelines.

I. In the event of the selection of an employee applicant from a department other than the department in which vacancy exists, the releasing department will forward a Personnel Action Form (Attachment 3) to the gaining department within five (5) working days, who after proper completion will forward the Personnel Action Form to Career  Services for processing.

1.  The effective date of transfer or promotion will be that date mutually agreed upon by the department, normally no longer than two (2) weeks from the employee’s receipt of notification.

2. Any extension beyond the two (2) week period should be agreed to by the employee's new and previous supervisor.  Should agreement not be reached the Director of Career Services will become involved.

3. This policy also covers movement to a job in a lower classification through bidding process.

4. The hiring department has 30 days from the final bid date to become actively involved with the recruitment process otherwise the position is subject to cancellation.