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Frequently Asked Questions
How long is the event?
The meeting will last all day, and we really encourage all who come to stay and participate for as much or all of the meeting as you can.
What is the cost of the event?
There is no registration or other charges. Parking Will be available in the McElderry Garage. If you are using a GPS, please use 1600 McElderry Street, Baltimore, MD 21205 as the address for the parking garage.
I am not presenting an abstract, do I still need to register?
Yes, all attendees need to register, even those who are not presenting abstracts.
How do I submit an abstract?
You must use the online abstract form for your abstracts – this ensures that all of the information we need will be included.
What is the deadline for submitting an abstract?
All abstracts must be submitted by midnight on Tuesday night, May 17, 2016. Oral presentation finalists will be notified the week of the event.
Can I submit more than one abstract?
No. Due to the popularity of this meeting and our room limitations, you can only submit ONE abstract.
What happens after the abstract deadline has passed?
- The abstracts will be reviewed by faculty and the finalists for the oral session will be identified. Scores are generated and pooled to determine the finalists, and we will notify those individuals the weekend prior to the retreat. Their names, titles of the presentation, and order in which they will present will be posted on the web. You will ONLY receive an email if you are a finalist.
- All other presentations will be via poster. You will receive a poster number early in the week prior to the retreat. This will be where you set up your poster. ALL ARE 4x6 feet. PLEASE MAKE SURE YOUR POSTER FITS INTO THIS SPACE.
- Everyone who comes will be treated to a terrific scientific exchange, great camaraderie, food, drink, and a good time.
Who will be selected to complete a poster presentation?
Poster abstracts will be pre-screened, and the top 10 in each group will be entered into the poster competition.
What kind of posters are required?
Posters will be presented on 4' x 6' boards, please prepare accordingly.
I just want to enter a poster presentation. I do not want to be considered for an oral presentation. How do I indicate this?
If you do not want to be considered for the oral competition, then you will be able to indicate this at the web site when you submit your abstract. If you do not indicate otherwise, you will be automatically entered in the oral competition.
Who will be selected to give the oral presentations?
Four finalists will be selected to speak: the top two finalists from each the basic science and clinical science categories. Finalists will be notified prior to the event and will present during the oral session in the early afternoon.