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D. OTHER AWARDS NOT ELIGIBLE FOR EITHER FEDERAL DEMONSTRATION PROJECT OR EXPANDED GRANT AUTHORITIES
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A. FEDERAL GRANT PRIOR APPROVAL CATEGORIES

B. FEDERAL DEMONSTRATION PROJECT AWARDS

C. PHS EXPANDED GRANT AUTHORITIES FOR RESEARCH ACTIVITIES AT GRANTEE ORGANIZATIONS

D. OTHER AWARDS NOT ELIGIBLE FOR EITHER FEDERAL DEMONSTRATION PROJECT OR EXPANDED GRANT AUTHORITIES

E. BUSINESS OFFICE, SCHOOL OF MEDICINE

F. INVESTIGATOR RESPONSIBILITIES

G. TRANSFER OR TERMINATION OF INVESTIGATORS

H. EQUIPMENT PURCHASING, INVENTORY AND DISPOSITION

I. EQUIPMENT LOANS

J. OTHER ADMINISTRATIVE POLICIES AND PROCEDURES


  D. OTHER AWARDS NOT ELIGIBLE FOR EITHER FEDERAL DEMONSTRATION PROJECT OR EXPANDED GRANT AUTHORITIES

It is important to remember that the same rules that have been in existence still apply for grants not eligible for either FDP or Expanded Authorities. These include grants from federal agencies (for example, HHS agencies other than PHS, such as the Health Care Financing Administration, not mentioned in Sections V.B.1 and V.C. or excluded grant programs such as the S and T series awards of the National Institutes of Health.

Refer to the Notice of Grant Award and the awarding agency's written grant policies for specific rules and guidelines that relate to the items included in the chart below. Especially note the specific rules and guidelines that relate to equipment, alterations and renovations, foreign travel, and single expenditures of $25,000 or 25% of the direct cost budget, whichever is greater. Consult your department administrator or the ORA Sponsored Projects Officer assigned to your department for additional information.

For other types of awards and sponsors, consult the terms and conditions of the award agreement.


1. Prior Approvals:

The table below summarizes when prior approval is required for awards not eligible for either FDP or Expanded Grant Authorities:

PRIOR APPROVALS FOR OTHER AWARDS NOT ELIGIBLE FOR EITHER FDP
OR EXPANDED AUTHORITIES ITEM NON-FDP GRANTS
NON-EXPANDED AUTHORITIES GRANTS

 

A. Rebudgeting 

Subject to Dept. Procedures/
Awarding Agency Requirements 

B. Carryover

Awarding Agency Policy 

C. No-Cost Extension (Up to 12 months) 

Awarding Agency Policy

D. Absence or Change in P.I. 

Awarding Agency Policy

E. Significant Change in Objective or Scope2 

Awarding Agency Policy

F. Pre-award Costs (Up to 90 days) 

Awarding Agency Policy

G. Renovation/Alteration Institutional Procedures/

Awarding Agency Policy

H. Relatedness 

N/A


1 Prior Approval - For items requiring agency prior approval, the Principal Investigator needs to write a letter to the agency that includes space for P.I. and ORA signatures. This letter is forwarded to ORA along with written certification of Departmental approval.

2 Change of Workscope or Research Objectives - The Principal Investigator is required to seek approval from the PHS awarding component when there is a change in the scope or research objectives of the project. Actions likely to be considered a change in the scope or objectives include, but are not limited to, the following:

  • A change in the specific aims approved at the time of award;
  • Substitution of one animal model for another;
  • Any change from the approved use of animals or human subjects;
  • Shifting the emphasis of the research from one disease area to another;
  • Applying a new technology, i.e., changing assays from those approved to use of a different type of assay;
  • Transferring the performance of substantive programmatic work to a third party by contract or any other means;
  • Change in key personnel or their effort;
  • Significant rebudgeting whether or not it requires approval under rules governing budget changes (including key personnel, salary, equipment, etc.);
  • and Incurrence of patient care costs where the need has not previously been approved by PHS and/or when a P.I. desires to rebudget funds OUT OF the patient care category.

 

 

 

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