How do I submit proposals electronically through Grants.gov?
Summary and Deadlines
Submission of proposals electronically to Grants.gov using SF424 forms requires transfer of proposal information online. The JHU Office of Research Administration (ORA) currently accepts and submits proposals via either of the following methods:
- Forms-based submission using PureEdge forms; or
- System-to-system transfer of data using COEUS software.
ORA staff will submit the electronic proposal on behalf of the PI (see the ORA departmental delegations list for the appropriate contact).
Deadlines: A proposal must include both (1) a paper copy of the final version of the proposal, excluding the scientific component, along with a signed eInformation Sheet (eIS) and (2) an electronic copy of the complete proposal, including the scientific component, provided to ORA not less than five working days prior to the sponsor due date.
Grants.gov is the online resource for the E-Grants Initiative, part of the President's 2002 Fiscal Year Management Agenda to improve government services to the public: "Agencies will allow applicants for Federal Grants to apply for and ultimately manage grant funds online through a common web site, simplifying grants management and eliminating redundancies."
In conjunction with the transition from paper to electronic filing, the PHS 398 application was replaced by the Standard Form (SF) 424 Research and Related (R&R) application.
SF424 forms are specific to each Funding Opportunity Announcement (FOA). Therefore, all electronic grant applications must be submitted in response to an FOA. FOAs will be posted to Grants.gov along with the appropriate application package. Applicants who wish to submit what were formerly termed “unsolicited” or "investigator-initiated" applications must respond to Parent Announcements for electronic submissions. For additional information on this process, please visit the NIH's Electronic Submission of Grant Applications page at http://era.nih.gov
The PureEdge Viewer is a small, free program which allows individuals to access, complete, and submit applications electronically and securely on Grants.gov.
COEUS (Koe-ee-us), developed by MIT, is one of the first cradle-to-grave award management software packages in the nation that enables transmission of grants electronically, a so-called a "system-to-system" submission. Effective January 1, 2007, COEUS was integrated with the JHU HopkinsOne SAP business software.
The School of Medicine offers an online training guide for Grants.gov submissions using COEUS as well as instructor-led training.