1. | I can’t remember my JHED ID and/or password. What should I do? |
2. | |
| 3. | What information should I disclose? |
4. | How can I make changes to a disclosure that has already been submitted? |
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6. | I use a Macintosh computer. Are there any special considerations for Mac users? |
| 7. | Does this system have my old data? |
| 8. | Does my Department/Division have access to my disclosures in eOPC? |
| 9. | Does this system require my departmental or divisional approval before I disclose consulting or other outside services? |
| 10. | Can I submit one disclosure for two companies if I am performing the same consulting services for each of them? |
| 11. | Do I need to know if a COI exists before I disclose? |
| 12. | Why do I see eIRB links on my menus? |
| 13. | Do I need upload or send my written agreement? |
| Answers | |
I can't remember my JHED ID and/or password. What should I do? You should contact JHED directly at jhed@jhmi.edu or call (410) 516-HELP. | |
Are there any help guides for using eOPC? There are a variety of eOPC User Guides available for self-help. | |
| 3. | What information should I disclose? You should disclose everything you are currently participating in with each company, including the following:
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How can I make changes to a disclosure that has already been submitted? You cannot make changes to a disclosure once it has been submitted. After a disclosure is in the Review Complete state, an Amendment can be made to a disclosure (see the Submitting an Amendment User Guide for more help). At that time, you will be able to make changes to a previously reviewed disclosure. | |
What is the procedure for withdrawing a disclosure from eOPC once it has been electronically submitted? There is no way for you to systematically withdraw a disclosure. Please contact the eOPC HelpDesk for assistance. | |
I use a Macintosh computer. Are there any special considerations for Mac users? Please see the Systems Requirements page for more information for Mac users as well as other operating system users. | |
| 7. | Does this system have my old data? No. eOPC does not contain disclosures sent to OPC via the paper disclosure process (i.e. Private Agreement Disclosure Form (PADF) or Outside Interests Disclosure Form (OIDF)). Why Not? Our records contain many expired contracts and old submissions that are no longer valid. We have decided to give faculty the opportunity to tell us about what they are currently doing so the new electronic system is complete and accurate. Can I have access to my old data? Yes. Submit your request to policy@jhmi.edu. We will be happy to provide you a PDF of the data we have on file. |
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| 8. | Does my Department/Division have access to my disclosures in eOPC? Yes, department directors and chairs can login to eOPC at any time and view all disclosures submitted by faculty in their own department or division. |
| 9. | Does this system require my departmental or divisional approval before I disclose consulting or other outside services? No. In lieu of the Director's responsibility for signing the previous paper form, the Office of Policy Coordination now electronically approves and reviews all outside services disclosed by faculty, staff or students. The OPC reserves the right to forward disclosures to Directors/Chiefs for additional approval if outside commitments approach or exceed 26 days per year. If OPC decides Director/Chief approval is required, the processing of your disclosure will not begin until Director/Chief approval is obtained. In addition, eOPC provides Directors and Chiefs a customized view of all faculty disclosures submitted in each Department and Division - accessible at anytime. Directors and Chiefs are responsible for monitoring conflict of commitment and have the authority to limit outside activity if primary commitments are not being met. |
| 10. | Can I submit one disclosure for two companies if I am performing the same consulting services or each of them? No. You must create a new disclosure for each company with which you have a relationship or interest. Why? Reporting by company allows our office to effectively manage each relationship and provide accurate reporting pertaining to outside commitments and conflicts of interest. |
| 11. | Do I need to know if a COI exists before I disclose? No. While some conflicts of interests are easily identifiable, some are more difficult to identify. Therefore, you must disclose all outside relationships and interests in accordance with the conflict of commitment and conflict of interest policies. OPC will review all disclosures carefully and determine the appropriate action in accordance with School policies and procedures. Please refer to our website for more information on common conflicts of interest and commitment. |
| 12. | Why do I see eIRB links on my menus? eOPC and eIRB exist in the same system to provide faculty/staff centralized services for both IRB new applications and OPC disclosures. However, eIRB staff does not support eOPC and vice versa. Please contact the appropriate departments for assistance. For eOPC support, please contact 410-516-5560, or email policy@jhmi.edu. |
| 13. | Do I need upload or send my written agreement? As of May 15, 2007, OPC will no longer review private written agreements. Faculty must disclose the details of any outside service via eOPC. In lieu of reviewing the actual agreement, OPC will provide guidance and education to ensure that faculty are providing outside services in accordance with all JHU SOM policies. For more information, please refer to the Outside Interests section of our website. |
