Annual Outside Interests Statement

In conjunction with the adoption of the new professional commitment policy, the Dean's office has launched an online mechanism for required annual reporting.  For FY10, annual reporting will be done in phases.  During their department’s reporting period, each faculty member will receive a weekly reminder by email and a link to the reporting website, which will contain instructions for completing the annual report.

Reporting periods for FY 2010:

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	What is the Annual Outside Interests Statement		What are reportable activities and interests
	When to submit Annual Outside Interests Statement		What activities and interests do not have to be reported
	How can I access my Annual Outside Interests Statement		Guidelines for Reporting
	What if I don't submit an Annual Outside Interests Statement

What is the Annual Outside Interests Statement and who needs to complete it?

As of July 1, 2009, all full-time and salaried part-time faculty at the Johns Hopkins University School of Medicine are required to complete an electronic Annual Outside Interests Statement during each academic year. 

The Annual Outside Interests Statement used to be integrated into the faculty appointment letter but must now be submitted electronically via eOPC, the Office of Policy Coordination’s electronic disclosure system.

The purpose of the statement is to confirm that the Office of Policy Coordination has a complete, accurate, and up-to-date account of your reportable private activities with, and/or financial or fiduciary interests in, outside entities.

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When does the Annual Outside Interest Statement have to be submitted?

The Annual Outside Interest Statement has to be submitted once a year by all Johns Hopkins University School of Medicine full-time and salaried part-time faculty. Typically, statements are collected department by department between July 1 and December 31 of each year. Faculty members who are required to submit the statement will be notified via e-mail when their statements are ready for submission. They will also receive a number of email reminders during the submission window.

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How can I access my Annual Outside Interest Statement?

The Annual Outside Interest Statement is accessible via eOPC, the online disclosure system. However, faculty members can only access their statement during their department’s assigned submission window.  The Office of Policy Coordination will notify you via email of your department’s assigned submission window. You will also receive a number of email reminders during the submission window that contain links to eOPC and the Annual Statement. You may also contact the Office of Policy Coordination if you want to know your specific submission window.

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What happens if I do not submit my Annual Outside Interest Statement?

Submitting an Annual Outside Interest Statement is mandatory for all full-time and salaried part time faculty. Faculty who fail to submit a completed Annual Outside Interest Statement during the collection period may be subject to sanctions as determined by the Dean of the Medical School.

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What are Reportable Activities and Interests?

• Services to for-profit companies and scientific/medical non-profit organization
  • Including but not limited to consulting, scientific advisory board service, and paid speaking 
• Fiduciary and management roles in non-Hopkins entities
  
  • Including but not limited to service on boards of directors and service as officer, manager, or medical director for a for-profit company, non-profit company or charitable foundation
• Medical-legal ("expert witness") consulting and testimony

The following activities must be reported only if you are involved in related research or make related purchasing/business decisions.

• Financial interests in companies and medical/scientific organizations
  • Including but not limited to payment for services and ownership of stock and stock options, regardless of whether the stock is publicly traded
• Royalty interests
  • Including but not limited to current royalty income and entitlement to future royalties under licenses or contracts    
• Financial interests of your spouse, domestic partner, and dependent children  
  • Including but not limited to ownership and equity interests, royalty interests, employment, consulting and advisory activities

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What activities and interests do not have to be reported?

• Activities in any of the above categories that are governed by an "institutional" agreement or contract between Johns Hopkins and a third party
• Confidentiality agreements with no services or remuneration
• Professional and academic activities 
  • Including but not limited to participation in Johns Hopkins CME, accredited CME programs at other institutions, grand rounds, scientific society meetings (e.g., American Heart Association), and academic publishing (e.g., editing a textbook)
    
• Invited lectures and seminars at other academic institutions
• Participation in local community activities
  • Including but not limited to religious institutions, schools, clubs, and local charities outside the biomedical field

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Guidelines for reporting in eOPC throughout the year

To comply with Johns Hopkins University School of Medicine policies on Conflict of Interest and Commitment, full-time and salaried part-time faculty must report outside activities and financial and fiduciary interests in outside organizations on a continuing basis.

All reportable activities and interests must be reported to the institution via eOPC, the JHU School of Medicine’s electronic disclosure system. This is the exclusive mechanism for making reports under the School’s policies on conflict of interest and commitment.

• Faculty must report any new interests as they arise; faculty must report new activities prior or at the time of engagement.
• Faculty are responsible for keeping disclosed activities and interests accurate and current.
• Faculty may update and/or add activities and interests in eOPC at any time.

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