NEW: In conjunction with the adoption of the new professional commitment policy, the Dean's office has launched an online mechanism for required annual reporting. Annual reporting is done in phases. During their department’s reporting period, each faculty member will receive a weekly reminder by email and a link to the reporting website, which will contain instructions for completing the annual report. More on the Annual Outside Interests Statement.
Login to eOPC using your JHED ID and password: https://e-opc.jhmi.edu
|Why Disclose||What to Disclose|
|When to Disclose||How to Update a Disclosure|
|Who Needs to Disclose||What Happens to a Disclosure|
|How to Disclose|
Full disclosure of outside activities and services is essential for preserving academic integrity. Only when there is complete and honest disclosure of all outside interests can we take steps to protect the integrity of our activity and the reputations of individuals and the institution. Full disclosure is necessary to
- Review for conflict of interest
- Review for professional commitment
- Comply with institutional and federal regulations
When to Disclose
You are required to disclose when:
- You engage in an activity or service with an outside company/entity, OR
- You engage in an activity or service with an outside company/entity AND one or more of the following applies:
- You apply via the IRB to conduct human subject research involving the company/entity or its products/services
- You apply via ORA for a research grant or contract involving the company/entity or its products/services
- You are an inventor of technology that is being licensed by JHTT or by you personally to the company/entity
- Any previously disclosed arrangements change
In addition, each year all full-time and salaried part-time faculty are required to complete an Annual Outside Interest Statement.
Who Needs to Disclose
All full-time faculty and staff are required to disclose any outside activities and services.
Part-time and adjunct faculty are not required to disclose all outside activities but must disclose an outside activity with a company/organization if they are also participating in research sponsored by the company/organization, research involving company products or technology, or research that could reasonably be perceived as impacting the company/organization.
How to Disclose
You can disclose at any time using eOPC, the electronic disclosure system. eOPC is web-based, so you can disclose using any computer with a working internet connection. You will need your JHED login and password to enter the system. If your JHED login and password do not give you access to eOPC, please contact our office at firstname.lastname@example.org or call (410) 516-5560 to request an account.
What to Disclose (Reportable Activities and Interests)
- Services to for-profit companies and scientific/medical non-profit organizations
- Including but not limited to consulting, scientific advisory board service, and paid speaking
- Fiduciary and management roles in non-Hopkins entities
- Including but not limited to service on boards of directors and service as officer, manager, or medical director for a for-profit company, non-profit company or charitable foundation
- Medical-legal (“expert witness”) consulting and testimony
The following activities must be reported only if you are involved in related research or make related purchasing/business decisions.
- Financial interests in companies and medical/scientific organizations
- Including but not limited to payment for services and ownership of stock and stock options, regardless of whether the stock is publicly traded
- Royalty interests
- Including but not limited to current royalty income and entitlement to future royalties under licenses or contracts
- Financial interests of your spouse, domestic partner, and dependent children
- Including but not limited to ownership and equity interests, royalty interests, employment, consulting and advisory activities
What Not to Disclose (Non-Reportable Activities and Interests)
You are not required to disclose the following to OPC:
- Activities in any of the reportable activities categories that are governed by an institutional agreement or contract between Johns Hopkins and a third party
- Confidentiality agreements with no services or remuneration
- Professional and academic activities
- Including but not limited to Johns Hopkins CME*, accredited CME programs at other institutions, grand rounds, scientific society meetings (e.g., American Heart Association), and academic publishing (e.g., editing a textbook)
- Invited lectures and seminars at other academic institutions
- Participation in local community activities **
- Including but not limited to religious institutions, schools, clubs, and local charities outside the biomedical field
*Please note that separate disclosures are required by the CME office for all CME related activities. For more information, please call (410) 955-2959 or email email@example.com.
** Disclosure is required if these organizations have a relationship with Johns Hopkins or seek to do business with Johns Hopkins and you have any role in the relationship or business.
How to Update a Disclosure
Your disclosure should include all activities related to the company or entity in aggregate. If your service changes in any way, please submit an update.
- Your relationship with the company/entity has ended
- You are providing a new service
- Your service has changed (remuneration, time commitment, type of service)
- You have new related research (a new protocol, a new research grant or contract)
- You have a new related protocol or related license
What Happens to a Disclosure
When a disclosure is received by OPC, it is reviewed by staff for conflict of interest and conflict of commitment. You will be contacted via email or telephone if staff need further information or require clarification in order to review the disclosure accurately. All disclosures are reviewed as soon as possible. If you need immediate review of a disclosure, please call or e-mail the office. Please be aware that disclosures that require review by the Committee on Outside Interests take longer to process.
Once a disclosure has been reviewed, OI will send you an electronic notice of the outcome of the review, including any applicable COI management conditions.